Alpine Village Strata

Council Meeting

November 8, 2017

Attendance:       Anneliese,          Gabby,                 Roberta

Call to order: 5:35 pm

Determined a quorum, 3 out of 3 council members attended

Old Business:

Roberta, reporting as Office Manager:  2 Liens were placed last month, and the paperwork has returned.   Summer staff has now all been laid off, Bill is our only full time staff and is working on finishing the fencing in “A” drive as well as keeping our common areas clean.   Trissy Singbeil’s part-time hours have been extended.

 AGM Package has gone out to all owners’ that have email in the office, mailed and hand delivered packages has also been delivered.  There were some mistakes in the Package, Roberta will send and information letter to owners, informing them of the mistakes and solutions.

The office has received pictures of Bylaw Breaches that Anneliese took on her drive through every weekend.  The biggest problems are window dressings and uninsured vehicles.  Will continue to monitor and the biggest law breakers will be fined.

New Business:

1.       Notice that there were some mistakes made with the AGM Package.  “Remedial work” and “Special Levy” were not worded as Resolutions, therefore cannot be voted on.  Which could be a good thing as 5 options would require 5 resolutions.  Council suggest that at AGM we poll the owners as to which 2 options they would like us to explore further.  Then set a date for an SGM to vote on those options.  The discussion time at the AGM will be used to explain each option to owners, and any other suggestions that come forward.  Roberta will write an information letter to owners, explaining the missing or mistaken issues.

2.       We received 2 emails from owners asking us to explore the stucco option further with more detailed information going to owners.  We will get as much information together as we can before the AGM and discuss it there.

3.       Lighting in the complex:  certain areas are darker than others.  Council looked at the security Cameras after dark, and isolated the darkest areas.  Gabby will look for 4 lights and we will have them installed.  If they make a difference in the Safety and Concerns of tenants, we will look at more.

4.       Possible mouse infestation:  Complaint from one unit of possible mice in the unit next door.  We will call 1^st Defense and have them check out both units and see if there is an infestation.

5.       Unit A75 noticed back in May that an outside light and the security camera on the end of their unit, was being powered from their fuse box.  This was brought to the attention of council back in August, 2017.  Council offered the owner a discount in strata fees of $23.00 per month (which should be passed on to the tenant for their hydro) from Sept. 2017 onward.  According to LiCar, the strata lot owners are not satisfied with this offer. Council will look into having this issue looked at by an electrician and the cost of moving it to a different strata source.

Next Meeting: AGM November 26, 2017

Next Council Meeting: To Be Announced

Meeting Adjourned: 7:00 pm

                 

Alpine Village Strata

Council Meeting

November 8, 2017

Attendance:       Anneliese,          Gabby,                 Roberta

Call to order: 5:35 pm

Determined a quorum, 3 out of 3 council members attended

Old Business:

Roberta, reporting as Office Manager:  2 Liens were placed last month, and the paperwork has returned.   Summer staff has now all been laid off, Bill is our only full time staff and is working on finishing the fencing in “A” drive as well as keeping our common areas clean.   Trissy Singbeil’s part-time hours have been extended.

 AGM Package has gone out to all owners’ that have email in the office, mailed and hand delivered packages has also been delivered.  There were some mistakes in the Package, Roberta will send and information letter to owners, informing them of the mistakes and solutions.

The office has received pictures of Bylaw Breaches that Anneliese took on her drive through every weekend.  The biggest problems are window dressings and uninsured vehicles.  Will continue to monitor and the biggest law breakers will be fined.

New Business:

1.       Notice that there were some mistakes made with the AGM Package.  “Remedial work” and “Special Levy” were not worded as Resolutions, therefore cannot be voted on.  Which could be a good thing as 5 options would require 5 resolutions.  Council suggest that at AGM we poll the owners as to which 2 options they would like us to explore further.  Then set a date for an SGM to vote on those options.  The discussion time at the AGM will be used to explain each option to owners, and any other suggestions that come forward.  Roberta will write an information letter to owners, explaining the missing or mistaken issues.

2.       We received 2 emails from owners asking us to explore the stucco option further with more detailed information going to owners.  We will get as much information together as we can before the AGM and discuss it there.

3.       Lighting in the complex:  certain areas are darker than others.  Council looked at the security Cameras after dark, and isolated the darkest areas.  Gabby will look for 4 lights and we will have them installed.  If they make a difference in the Safety and Concerns of tenants, we will look at more.

4.       Possible mouse infestation:  Complaint from one unit of possible mice in the unit next door.  We will call 1^st Defense and have them check out both units and see if there is an infestation.

5.       Unit A75 noticed back in May that an outside light and the security camera on the end of their unit, was being powered from their fuse box.  This was brought to the attention of council back in August, 2017.  Council offered the owner a discount in strata fees of $23.00 per month (which should be passed on to the tenant for their hydro) from Sept. 2017 onward.  According to LiCar, the strata lot owners are not satisfied with this offer. Council will look into having this issue looked at by an electrician and the cost of moving it to a different strata source.

Next Meeting: AGM November 26, 2017

Next Council Meeting: To Be Announced

Meeting Adjourned: 7:00 pm