Present: Dan Veller, Mike McAdams, Jason Morris, Resident Manager Kevin Creamore, and Property Manager Margaret Anderson.
Motion to approve minutes of May 3, 2005 Meeting
Correction to minutes of May 3, 2005: Under new business – form Ks – Margaret said that she would look into the matter of missing form Ks. She only stated that she disputes this after the meeting had ended.
Approval of the minutes of May 3, 2005. Moved by Dan, 2nd by Mike CARRIED
OLD BUSINESS
Courier costs: Details of the courier costs for the past two years were emailed to council. Council will table this subject until next meeting when Navaz can attend.
Investments: Margaret supplied Council with a letter outlining the agreement with the Asset Management company. Margaret will scan this and email to council.
Arrears update: Amanda emailed a detailed account of state of collections for arrears mid month. She supplied council with an update to today by email and hard copy to this meeting.
Council would like to remind all owners that at their April 5, 2005 meeting they instructed Gateway to be aggressive in collecting arrears.
Manager’s wages: Margaret spoke to the accounting department at Gateway and the accountant adjusted the way the manager’s wages is represented on the financial statements to remove the confusion.
Driveway Sweeping: There was very little sweeping left to do after last meeting, so Kevin decided to instruct Chito to continue instead of hiring a company. There is still some sweeping to be done, but it will be completed by the end of June.
Lighting: Mike and Kevin are working on ways to physically change the existing fixtures to accommodate new lighting.
Form K’s: Kevin reports that almost all form Ks are now received.
Attics: Two professionals have now inspected sample attics and report that we do not need further insulation at this time. Margaret will supply Kevin with a copy of the report that Chito did last year.
Roofing: Mike has spoken with PG Shingles. Due to increase in the price of materials, they will be submitting a new quote to complete the work needed. Kevin will get two more quotes for this work. Margaret will return the cheque we have been holding for PG Shingles, and we will start fresh.
Insurance: We have renewed our insurance with Cooperator’s. The new costs come in at just over our budgeted $28,000 with all included.
Committees: Dan regrets to inform us that due to scheduling he must step down as liaison to the Beautification Committee. If anyone can volunteer to take his place, please contact Kevin, Gateway, or any council member. The Civic Pride committee has a report about the Strathcona Park Playground – much of the equipment must be replaced. There has been a request for a BBQ within the complex this summer. This will be passed along to the Civic Pride committee.
Newsletters: Newsletters did go out to owners, but did not get delivered to residents. Due to the material being dated, Kevin will put out a new summer newsletter. Council will consider some alternative delivery methods.
NEW BUSINESS
Lawns and Landscaping: Most of the lawn work has been caught up. Johnnie George has been hired to assist for the summer months. One weed & feed has been done for the lawns with a liquid product. Council suggests that we use a pellet form of weed & feed because it is easier to control distribution, and the strata owns a spreader. Kevin is considering changing the work schedules of Chito and Johnnie to take advantage of the evening hours due to water restrictions.
The rockery in D drive is a source of complaints. Council instructs that the rocks from the one side be added to the other side where more rock is needed. On the emptied side, hardy ground cover plants such as chamomile would be planted. Kevin will get some costs for this and report to council by email. A drive looks neglected now that the trees are gone. Kevin will get prices for Bench rentals to cut a line in the pavement close to the tree trunks. This will be done with the intention of removing the asphalt and creating a nice garden area along the fence line, while still leaving a large driveway area. Council has approved Kevin to go buy some cedar plants and annuals to begin plantings. More direction will come at the next meeting.
Bylaw violations: Kevin has had one car towed, and received proof of insurance for some others. Council would like owners to consider additions to our auto bylaws to come to the AGM. Some topics were: time allowed to store a vehicle (with storage insurance) on strata property, the mess caused by muddy 4X4s, resident’s responsibility for keeping their parking spots clean.
There have been some complaints and comments about pets. Kevin will be giving one out at least one letter due to complaints about a dog. There has been at least one owner who did not have the correct information about pet bylaws and the tenant rented elsewhere. All owners must be certain that the information they are giving to tenants about pet bylaws is current and correct. Council also suggests considerations about updating pet bylaws at the next AGM. Topics included: breed restrictions, size restrictions.
Power Room Keys: Kevin will supply Mike with Keys this weekend.
Doors: Some doors in the complex are looking shabby. Council would like some suggestions for a solution from owners. Please email gateway or a council member.
Bathroom Fan: There was another request for information about installing bathroom fans. Mike has contacted the contractor.
Broken and Missing Windows: Kevin has spoken with some owners about repairing windows. Council wished to inform owners that it is possible to get glass coverage on their contents insurance.
Sewer Anti back-up plugs: Council wished to inform owners that there are floor drain plugs with back up protection available from the hardware store for under $15.
Satellite Dishes: There have been some problems with loose wires from satellite dishes. This is unsightly and dangerous. Please attend to your satellite and if you have any questions or problems contact Kevin in E5.
Owner Education: Margaret emailed the CMHC list to Dan and Mike. They will have an educational checklist for owners ready to go soon. They may coordinate with the newsletter.
Pest Control: Kevin has been having very slow response from our Pest Control company. He is investigating alternatives.
Gate in H drive: This lock is broken and Kevin will have a new lock re-keyed to fit existing keys.
Next Strata Council Meeting: Tuesday, July 5, 2005, 5:30pm