Monthly Strata Council Meeting
December 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori
Meeting Called to order at 5:45 pm
Council Positions Voting Results:
President/Treasurer – Dan Veller
Vice President – Mike McAdams
Secretary – Lorna Bihori
Manager’s Report
-Camera back up is causing difficulties – working with A-Tech Security to rectify this issue
-Terasen Gas will repair fence & pavement in A drive, the section between 1-16
as they had a gas line incident
-Christmas Decoration Contest letter and Budget approved
-Memo to Occupants reviewed and approved
-Burton Electric will be repairing all the lights now that the parts have arrived
Reviewed November’s Financial Statements – currently under budget
Discussed Li-Car Management complaint – One time good will gesture, fine waived due to miscommunication
Meeting ended at 6:30 pm
Council will meet on Jan 21, 2010 at 5:30 pm
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Friday, January 22, 2010
Alpine Village Strata - Annual General Meeting - November 30, 2009
Alpine Village
Annual General Meeting
Held November 30, 2009
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Representatives
Quorum reached as 75 present in person or represented by proxy.
Motion to approve Agenda – Sherry Powney, Seconded by Mike McAdams
Any Modifications/Amendments to the Agenda
Move council members vote up to start of meeting – Motioned by Mike McAdams, and seconded by Dave Henderson
Council Voting:
All 5 current members agree to let their names stand plus Sean Stubbs added his name to nominations:
There are 6 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, Mike McAdams
Votes read as follows: Dan Veller 60, Lorna Bihori 60, Dave Henderson 60, Elaine Nothstein 60, Mike McAdams 56, and Sean Stubbs 20. Therefore the first 5 names with the most votes are the new council members.
Discussion as to the number of council members allowed. It was reestablished that there will be 5 council members as per current bylaws.
President’s report was read.
Questions regarding Insurance? – No
Questions regarding Operating Statement? – No
Motion to approve Operating Statement – Elaine Nothstein and seconded by Wanda Smook
Voting on Operating Budget for 09/10
0% Increase – unanimous
Motion to approve Budget – Mike McAdams, and seconded by Elaine Nothstein
New Business
Lighting in walkways especially by garbage dumpsters
Difficulty is lights are at individual units and individuals are refusing to keep the power on for these lights
Suggestions -Solar –doesn’t work due to low light conditions in the winter time
- Re wiring – too costly
- Deduct from Strata Fees for the affected units – Most units are tenant
occupied and BC Hydro is being paid for by the tenant
- Rental Managers to write it into their contracts.
- Rental Managers to look into the legalities of this
- Halogen Flood Lights (bulk sales)
- Porch Lights (compact fluorescent bulbs)
- Front & Back yards to be lit up
Proposal - Change Bylaw Infraction Fines to Verbal, Written, $50.00, $100.00,
$150.00, $200.00 over a 1 month period – Perhaps will motivate
compliance
Sean Stubbs motioned and Sherry Powney seconded
Discussion – currently Verbal, written, $50.00
Voted to Amend Enforcement = 11 Yes, 67 No – Motion Defeated
Unfair fines for window coverings – Bylaws should remain consistent
Maintenance/Cleanup around complex is atrocious – no garbage being picked up –
Response – Community Policing was VERY positive about the complexes appearance and continued improvements.
Council controls everything – has most proxies. Each owner is permitted to choose whom ever they feel the most confidence in to represent them at the AGM in their absence.
Basements are flooding in back of G block from D over to G – ground water has no where to go. Asphalt is sinking and leaking towards the building – Suggestion to sandbag it until Spring
Peaked and Flat Roofs need to be addressed in 2010
Meeting adjourned 9:05pm
Motioned by Wanda Smook and seconded by Elaine Nothstein
Annual General Meeting
Held November 30, 2009
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Representatives
Quorum reached as 75 present in person or represented by proxy.
Motion to approve Agenda – Sherry Powney, Seconded by Mike McAdams
Any Modifications/Amendments to the Agenda
Move council members vote up to start of meeting – Motioned by Mike McAdams, and seconded by Dave Henderson
Council Voting:
All 5 current members agree to let their names stand plus Sean Stubbs added his name to nominations:
There are 6 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, Mike McAdams
Votes read as follows: Dan Veller 60, Lorna Bihori 60, Dave Henderson 60, Elaine Nothstein 60, Mike McAdams 56, and Sean Stubbs 20. Therefore the first 5 names with the most votes are the new council members.
Discussion as to the number of council members allowed. It was reestablished that there will be 5 council members as per current bylaws.
President’s report was read.
Questions regarding Insurance? – No
Questions regarding Operating Statement? – No
Motion to approve Operating Statement – Elaine Nothstein and seconded by Wanda Smook
Voting on Operating Budget for 09/10
0% Increase – unanimous
Motion to approve Budget – Mike McAdams, and seconded by Elaine Nothstein
New Business
Lighting in walkways especially by garbage dumpsters
Difficulty is lights are at individual units and individuals are refusing to keep the power on for these lights
Suggestions -Solar –doesn’t work due to low light conditions in the winter time
- Re wiring – too costly
- Deduct from Strata Fees for the affected units – Most units are tenant
occupied and BC Hydro is being paid for by the tenant
- Rental Managers to write it into their contracts.
- Rental Managers to look into the legalities of this
- Halogen Flood Lights (bulk sales)
- Porch Lights (compact fluorescent bulbs)
- Front & Back yards to be lit up
Proposal - Change Bylaw Infraction Fines to Verbal, Written, $50.00, $100.00,
$150.00, $200.00 over a 1 month period – Perhaps will motivate
compliance
Sean Stubbs motioned and Sherry Powney seconded
Discussion – currently Verbal, written, $50.00
Voted to Amend Enforcement = 11 Yes, 67 No – Motion Defeated
Unfair fines for window coverings – Bylaws should remain consistent
Maintenance/Cleanup around complex is atrocious – no garbage being picked up –
Response – Community Policing was VERY positive about the complexes appearance and continued improvements.
Council controls everything – has most proxies. Each owner is permitted to choose whom ever they feel the most confidence in to represent them at the AGM in their absence.
Basements are flooding in back of G block from D over to G – ground water has no where to go. Asphalt is sinking and leaking towards the building – Suggestion to sandbag it until Spring
Peaked and Flat Roofs need to be addressed in 2010
Meeting adjourned 9:05pm
Motioned by Wanda Smook and seconded by Elaine Nothstein
Alpine Village Strata Council Minutes - November 17, 2009
Monthly Strata Council Meeting
November 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori, Dave Henderson, Elaine Nothstein,
Meeting Called to order at 5:35 pm
No Meeting in October, no quorum
Manager’s Report - 1 Camera is having technical difficulties
- 6 Vehicles not in compliance with Bylaws
- Burton Electric has fixed most light fixtures, 12 lights not working mainly due to no power at the unit, looked into Solar Power but not feasible due to winter conditions
- Need to cover the shrubs
G 97 requests Repair of Front Door and Window – This is the responsibility of the Owner
AGM documents have all been sent out.
Meeting ended at 6:10 pm
Council will meet on Dec 17, 2009 at 5:30 pm
November 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori, Dave Henderson, Elaine Nothstein,
Meeting Called to order at 5:35 pm
No Meeting in October, no quorum
Manager’s Report - 1 Camera is having technical difficulties
- 6 Vehicles not in compliance with Bylaws
- Burton Electric has fixed most light fixtures, 12 lights not working mainly due to no power at the unit, looked into Solar Power but not feasible due to winter conditions
- Need to cover the shrubs
G 97 requests Repair of Front Door and Window – This is the responsibility of the Owner
AGM documents have all been sent out.
Meeting ended at 6:10 pm
Council will meet on Dec 17, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - September 17, 2009
Monthly Strata Council Meeting
September 17, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:34 pm
Manager updated council on maintenance
- repairs to exterior faucets that are leaking
- Cameras will start being installed next week
Fall Newsletter reviewed and approved
Authorization from Council to transfer funds from the Contingency Fund to the Operating as per Special General Meeting
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Meeting ended at 6:15 pm
Council will meet on Oct 15, 2009 at 5:30 pm
September 17, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:34 pm
Manager updated council on maintenance
- repairs to exterior faucets that are leaking
- Cameras will start being installed next week
Fall Newsletter reviewed and approved
Authorization from Council to transfer funds from the Contingency Fund to the Operating as per Special General Meeting
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Meeting ended at 6:15 pm
Council will meet on Oct 15, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - August 20, 2009
Monthly Strata Council Meeting
August 20, 2009
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:34 pm
Alan reported his frustrations with the summer help
Claude reported Roofing is almost complete, Asphalt with inverted speed bumps and potholes will commence next week. Security cameras are being installed.
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Update on Budget
Meeting ended at 6:40 pm
Council will meet on Sept 17, 2009 at 5:30 pm
August 20, 2009
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:34 pm
Alan reported his frustrations with the summer help
Claude reported Roofing is almost complete, Asphalt with inverted speed bumps and potholes will commence next week. Security cameras are being installed.
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Update on Budget
Meeting ended at 6:40 pm
Council will meet on Sept 17, 2009 at 5:30 pm