Council Meeting Minutes August 13, 2014

August  13, 2014

ALPINE STRATA Council Meeting                     

PGS #173

Present: Derek Fullerton, Sharon Hordy, Barton Hobson, Shawn Stubbs. Regrets: Franci Meerholz,

1.  Call to order time:       8:55 pm                 

2.  Additions to Agenda:

 Notification;

 That Beth Beeson has resigned from Council.

Shawn Stubbs has joined us as new member of council. Please welcome him to the Village.

Laurie Meerholz has joined us as office manager.

As per Derek Fullerton; Laurie Meerholz was brought in as Manager by a vote from Council not including Franci Meerholz

Please welcome her to Alpine Village.  Please address to her your office correspondence(s).

 

Council wishes to apologize for lack of minutes lately. They were in the hands of a retired council member and have yet to be retrieved.  Meetings were held in all months this year.  The reporting of a lot of hard work is missing.

 

REPORTS:

·         -Balance owed to Strata July 30, 2014, $14,834.77

·         -Balance owing to Strata Aug 31, 2014, $8,576.12

 

3.  Approve Agenda      Sharon Hordy sec. Shawn Stubbs; Carried

 

4.  Approve Minutes Last meeting    Sharon Hordy sec. Bart Hobson; Carried

 

5.  Correspondence (from owners or others)

·         Motion by Sharon Hordy for acknowledgement of receipt of correspondence from owners/tenants

·          Seconded by Derek  Fullerton

    

6.  In Camera (those items which cannot be discussed if owners are present) ;

 

Ø  Very serious events regarding Police attendance : eviction is needed.  Letters sent to owner/ manager.

Ø  Sharon has been in contact with police regarding coping/ dealing with this/ support for tenants

Ø  Derek has been trying to get a solution with Detective Anderson RCMP in regard to immediate notification to Council or Office of arrests for violent or dangerous behavior so we can deal with situation ASAP, including above. Very poor response. Solution Move on to superior officer and contact Community Policing

Ø  Still trying to get meeting with RCMP regarding coping with activities in Village. Solution Move on to superior officer and contact Community Policing

Ø  Complaint regarding public drunkenness in lot #075 is ongoing. Solution: warning letter sent

Ø  Complaint regarding smell of Marijuana coming from same unit. Solution: same. Owner promises eviction.

Ø  Complaint regarding children playing outside unsupervised until after 1 AM. Need more info. Please call social services when you see this happening.

Ø   Complaint regarding dumping of beds into bins. License plate recorded on film. Solution: on going

 

Ø  Complaint regarding fine and peaks falling off. Complaint refers to old council having recognized this (condition of peaks over entry ways) as a hazard.

Solution: situation need to be readdressed. Work is and has been going on in this area for months.  Have found some tenants using roof tops (peaks) and entrance covers for sitting, socializing as groups, involving drinking. Notices will be given.

*This silly behavior, and causing dangerous stresses on building. Please call Liquor Control Board @1 866 209 2111 when unruly drinking is seen. We need your help.

Ø  Complaint regarding loud, off leash dog. Solution: called to find out who's dog.

Need this to deal with it from Council. Please call City Bylaws Services when you see this. 250 961 1109 or 250 561 7622. This is very difficult to deal with after the fact. Please keep all pets on a leash as per bylaws so we can share the space, and keep the peace.

Ø  Complaint regarding Alpine Village children fighting as gangs on regular basis. Solution: call to find out who's children involved. Need this to get Police help or social services help. Solution: call social services immediately please. We need your help. Very difficult to deal with this after the fact.

 

Requests received in letters

 

·         Request for communication from lot#098,213,187 Resolution: Derek called him and resolved

·         Request for hearing from Lot #A82 (Unit does not exist) to discuss fine over dangerous tenant Solution: allow hearing

 

7.  Old business:

 

Amend prior motions?

: Request for ok to do improvements with gas line for fireplace and bbq Lot # 075 includes common property;

solution: this was misread in minutes of that month. BBQ in rear of building does not affect common property. Notice will be sent to owner.

Ø  Regarding camera found to be out of focus/ adjustment:

             solution: Derek has looked into this, had people show up to analyze/troubleshoot that know older equipment

 They suggested cleaning of cameras and re-aiming of existing ones, to create better plan of views, to name views for easier ID . Plan in progress. Many models of cheaper ones but all have limited memory. Memory needed to deal with recall for Police inquiries. Search continues/need to tie into lighting plan. More quotes needed.

Ø  Keys for bins; is this working out? Not at all. Response not positive.  Solution; Vote on dropping key thing altogether. Still have people from off complex using bins?

Motion to drop key requirement for garbage bins by Bart Hobson,  Seconded by Derek Fullerton. Carried

Ø  Waste Management contract cancellation and new contract with All-Points needs resolution. Solution: Shawn looking into this, ongoing talks with vendors. Office is involved.

Ø  Flagship term as office management was terminated by them after request for time capture. Discussion on dealing with this. Job poorly done, files misplaced. Solution: take inventory of costs related to repair issues/ continue talks.

Ø  Fencing project; reseeding or sod, replacing soil ; obligations from last councils memo(s) regarding project completion. Still sorting out where we are from quit council member Beth Beeson

               Solution: table fencing project for SGM

Ø  Scoping of all sewers in complex; very expensive but alleviates concern of diligence; solution: table at SGM

Did A drive. Found maintenance has been poor. Need updated schedule and continue effective maintenance       plan

 

 

8.  New Business:

 

Ø  Lighting of complex; replace lighting fixtures, add larger spotlights; updates; solution: Bart to get quotes for Solar powered lights for now on poorly lit areas.

Ø  lighting of garbage cans after sure they are in right spots ; Solution: quotes after locations are agreed to be an improvement. Solar powered lights for now to assess performance. Tie in with Garbage contract/ bin locations

Ø  Have recently been finding used needles on grounds. Solution: Please call the City if needles are found. Call (250 561 7600)  and explain where they are and Hazardous Waste people from the City will send someone out. Needle Exchange promised to drop off a sharps container to Derek at home and offer more insight. Talked to insurance people. More visibility in area was discussed.

Ø  Response to keys for garbage bins was poor. On the bright side, less people from off complex using bins. Mixed result. Solution: drop key requirement. Refund will be as per usage at office. Letter regarding this will follow. Amendment: Finding usage of garbage bins by offsite people, even after "large bin day", is heading back to old patterns.

Ø  Stucco job will be inspected and used as learning experience. Hopefully work was adequate and stands up. Search for quotes for follow up has begun.

Ø  City is involved for ideas involving better lighting for complex perimeter.  Nudge is needed as some places have been dark for a while. Shawn to call City regarding this. Office will follow up.

Ø  Insurance claims and coverage: New coverage in place. Short term payment plan to save interest

Ø  Worked with Flagship to train new office person to get professional person trained. They quit after being asked about hours of work. Now training new person for position. She will start full time August.

 

Ø  Council member Beth Beeson has resigned from council. Thank you, Beth , for your hard work and long hours. Fencing contract and garbage contract will be taken up by existing council. Flagship contract resolution ongoing.

Ø  Still waiting for minutes from June, July. Nothing from Beth regarding this. She has the originals.

Ø  Welcome to council Shawn Stubbs, owner in Alpine Village.

Ø  Welcome to the position of Office Manager Laurie Meerholz.

 

9.  Maintenance

Ø  Report from Office Manager

Ø  Plantings and vegetation planned, some already done, work lined up involving new hires.

Ø  scraping of siding and repairs planned, work lined up involving new hires

Ø  Stucco jobs underway.

 

 

10.  Next meeting:  TBA

 

11.  Meeting termination time:  10:40 PM