AGENDA
FOR ALPINE STRATA PGS 173
Meeting held October 5th, 2014
Present: Barton Hobson, Shawn Stubbs. Franci Meerholz,
Laurie Meerholz
Regrets: Derek Fullerton, Sharon Hordy
1. Call to order time: 10:05 AM Suggested
break time: n/a
2. Additions to Agenda: None
·
Income $90,
045.76 as of Sept 30th, 2014
·
Loss
3. Approve Agenda
4. Approve Minutes Last meeting
5. Correspondence (from owners or others)
·
Acknowledgement of receipt of correspondence
from owners/tenants
In the
process of being added to the managers’ report. Will be available at the SGM
6. In Camera (those items which cannot be
discussed if owners are present) ;
Arrears: $10,617.20 as of
October 15, 2014.
Ongoing criminal activity with no police
attendance or cooperation;
Ø Very
serious event regarding Police attendance: no one came forward with information
to police. No action is possible
Ø Other
events needing police attendance have been reported. Very poor responses from
police regarding information. Need court orders to release information.
Complaints received in letters SL 092, SL 080, SL 075, 084, SL 186, SL
055, SL 071, SL 070, SL 049, SL 053, SL 018, SL 019, SL 186, SL 187
Ø parking
is a problem in some units as occupants using more than their own space;
parking behind other vehicles. Solution: letter to occupants and
landlords/owners
Ø furniture
left in front of unit for a week. Solution: letter to occupant and
owner/landlord
Ø Ongoing
disputes between neighbors. Solution to involve landlord/owner. Need more
information on case files.
Ø Ongoing
dispute between neighbors regarding vandalism and stealing mailing. Solution to
involve landlord/owner.
Ø Ongoing
vandalism from children who do not live in the complex. Solution was to give
names of alleged children for police to investigate. A recommendation of a trespassing
warrant to be written by council.
Requests received in letters:
SL 119 requests a list of
homeowner names. Council requested it in writing and was received October 7th,
2014. 2 weeks is required by council for the list to be given available.
7. Old business:
Amend prior motions?
Ø Reminder
that refunds are available at office for anyone who paid for dumpster keys.
Ø
Discussed the workmanship off the new Maintenance
staff and happy on the work he has been doing. There is a lot of work to be
done before winter and we would appreciate the cooperation of all so he can do
his best work in a timely fashion.
Ø
A walk through of the complex to point out any
problems was done. Having Andrew fix the gutters that are too close to the back
yards or basements of units. Andrew suggested we use PVC pipe in the ones that
sit on the ground so if the kids crush them they will still have shape to them.
These green bag type things will be removed as it makes the place look grungy.
8. New Business:
Maintenance man Mike has retired from Alpine Village. Thank
you Mike for a job well done. Good luck in all future endeavors. Summer help
has finished. We will miss all the activity here making this a better home.
New maintenance man has been hired. Please welcome Andrew
to the Village. He is an apprentice carpenter and his workmanship is excellent
and thorough. Progress was seen immediately.
Thank you for that, Andrew.
To call SGM for November 21st. Room is booked for large attendance.
Will have guest speakers to help explain:
Ø New
insurance requirements
Ø Vetted
bylaws that need to be voted on
Ø Building
envelope condition
Ø Financial
implications
Ø Electrical
issues in the complex
·
Discussed bylaw amendments to be voted on at the
AGM
·
Council would like the manager (in the office of
Alpine Village PGS 173) to record any discussion between themselves and any
disruptive person for council to review at a later date. The manager will make
them aware that they will be recorded and if they refuse, a complaint form will
be given so they can put their discussion in writing to be sent to council.
·
Council would like to present 3 sealed quotes to
upgrade the lighting in the complex. A suggestion of putting in solar panels
and bigger lights would help make this complex a little bit safer. Franci would
like to include her company as the 3rd quote which is why all quotes
will be sealed and brought to the SGM so there is no upper hand in the bidding.
We will look into possible grants to offset
cost.
9. Maintenance
Ø Report
from Office Manager:
v Have
found outside electrical sheds are being heated by closest unit via ducting.
This is unnecessary/wrong and should be amended. Heating ducts to these sheds
can and will be discontinued by stopping vents at each shed by Council. At the
time of this writing this has been completed.
v Laurie
will put together an report on all arrears collected since new council has been
on.
v Have
found some lighting is being powered from closest unit. This is unnecessary/wrong
and should be amended. Council will get quotes to remedy. As Meerholz may bid
on work Franci will not be voting on results.
v
Laurie contacted BC Hydro about getting meters
in the sheds that Alpine will pay for to power the camera’s in the complex. The
current plugs are only meant for small jobs. Our only option is to wire new
plugs and connect to the two meters we have on site. A quote from 3 electrical
companies will be presented at the SGM.
Ø Report
from building envelope specialist:
·
Representative will attend SGM to help explain
current condition and remedies including cost estimates.
Ø Insurance
claims and coverage:
·
New insurance requirements speak of upgrading
units from 60 amp to 100 amp. Representative from insurance company will be at
SGM to help explain.
Ø Memo
to all Owners:
·
The safety of staff is very important to Alpine
Village Strata and we would like to remind owners and tenants that we will take
any harassment or threats very seriously. It has been noted that in the past
our staff has been stalked and even received phone calls at home taunting them.
Staff also would avoid areas of the complex because they felt threatened and
unsafe which is very unacceptable. We personally think this is very childish
and unnecessary and we would like this to be a harassment free environment to
work in. If any of this continues we will report and make note of these events.
Your
cooperation on this matter would be greatly appreciated and will make this
place a better area to work in.
10. Next meeting: TBA. SGM/AGM to be held soon. Please attend
11. Meeting termination time: 1:15pm