November 17, 2014; AGENDA FOR ALPINE STRATA COUNCIL MEETING
Present: Derek Fullerton, Sharon Hordy, Barton
Hobson, Shawn Stubbs, Franci Meerholz,
1. Call to order time: 6:55 pm suggested break time:
2. Additions to Agenda: none
·
Income 2013/2014 Revenue $373,147.00
·
Loss + $11,178.00 (Total expenses 2013/2014 $368,650.00)
3. Approve Agenda motion by: Franci second by: Derek carried
by: Sharon
4. Approve Minutes Last meeting motion by: Sharon second by: Bart carried by:
Shawn
5. Correspondence (from owners
or others)
Ø Acknowledgement of receipt of correspondence from owners/tenants
6. In Camera (those items which
cannot be discussed if owners are present);
Ø Arrears to date: $12,659.39
Ø Complaints received in letters:
·
SL 009
·
SL 001
·
SL 175
Ø Complainant wanted solution to garbage around bins, excessive
littering with old furniture. Any help is appreciated as to this ongoing
problem. We have tried locks, have spent lots of money cleaning up after
garbage day, and it still happens. This goes back to lighting and visibility
which will be discussed at information meeting and AGM.
Ø Requests received in letters:
·
SL 001
·
SL 175
o
Complainant has asked to be reimbursed
for many years of having heat from his units going to electrical sheds.
Council has no idea why electrical sheds are still treated
this way. Please note that any alterations done by owners are not covered by
insurance, and must proceed only after consult with council in writing.
Motion
by: Franci to move forward with a 3/4 vote
to repay units each month the estimated cost. Solution: Table for Information meeting and
AGM.
Second
by: Derek Carried by: Sharon
o A request for garbage
contracts in writing.
Solution:
Motion by: Franci to give copies of contracts to complainant by following
strata property act protocol
Second
by: Bart Carried by: Shawn
7. Old business:
Garbage
contracts to be dealt with a local lawyer.
Motion by:
Franci Second by: Derek Carried by: Sharon
8. New Business :
Have been disconnecting powers to lighting where possible and getting
quotes for distribution from new electrical meters, and installation of power
for lighting from same.
Maintenance guy Andrew had to give his
notice for a new and better job opportunity out of Prince George. We thank him
for the work he put in and good luck at his new job.
Have called an
INFORMATION MEETING for November 20th, 2014. Room is booked for large
attendance. Will have guest speakers to help explain:
Ø New insurance requirements
Ø Vetted bylaws that need to be voted on
Ø Building envelope condition
Ø Community policing report for crime prevention through environmental
design
This was
noted in last minutes but really hope many attend this meeting.
As information was
incomplete at time of mail out we have to give proper notice. This meeting will
be, as planned, an information meeting. At this meeting we will be discussing
these above mentioned topics and more.
Also of note, we can
review options for the budget at the AGM after having heard about items in
information meeting, and then vote on them all at the SGM in January.
The AGM meeting in
November we will be able to vote on the vetted bylaws and vote for council.
This gives whoever is
in council the opportunity to catch up to last council objectives, and go ahead
or not. This will be up to you as members of Alpine Village.
9. Maintenance
Ø Report from Office Manager:
·
Many windows were sealed with
the proper materials
·
Fencing from G drive to H drive
was removed and is now accessible to the garbage bins. Please call the office
if children are climbing the fences to the ally way as we are experiencing
vandalism.
·
All the heating ducts from
units to electrical sheds have been blocked off
·
New slow down signs have been
posted around the complex. Please follow them and slow down
·
Parking stall numbers have been
either fixed or added to the required areas.
·
E drive has a few stairs and
pillars that are unstable and sinking. They have been stabilized and will have
to wait till spring for repair.
·
All front stucco repairs have
been patched and cleaned up.
·
SL 083 had major repair needed
on side of the building. Was rebuilt and pictures are available.
·
SL 205 basement window leaking
water into basement. Was rebuilt with proper materials including the asphalt by
the stairs redone. Pictures are available.
·
SL 227 and 213 siding replaced.
Pictures available.
·
Mold found in some units, will
contact professional company to find source and remedy problem.
Our excellent maintenance man has found
employment elsewhere. We will be looking for a new maintenance man through the
college as first option.
Ø Insurance claims and coverage:
·
There has been a fire in one of
our units, investigation continues.
·
Remediation (rebuild) of unit
flooded this year has been resolved through insurance. Work has begun to finish
unit.
·
Break and enter of one of our
units has been investigated and remediation work has begun.
10. Next meeting: November 20th for information
meeting and Nov 23rd for AGM are coming soon. Please attend
11. Meeting termination time: 9:00pm