Alpine Village Strata – PGS 173
Strata Council Meeting
Minutes of June 19, 2008
In Attendance: Dan Veller, Mike McAdams, Lorna Bihori, Dave Hendrickson, Maureen Bricker
Meeting called to order at 5:31 pm
Claude DesRoches gave the Manager’s Report:
Ø Parking Lots have been all swept
Ø The fencing along the Hwy is now completed
Ø The lawns have been fertilized and reseeded
Ø The flower beds are now ready for planting
Ø Summer Hiring is now complete – hired from Blade Runner 2 part time people have been hired for the summer
Ø D80 letter has been sent out to lawyers for both sides
Ø PG1 fence – get a machine I to dig post holes down deep and cement posts in
Ø Budget is on target but spent lots for landscaping in June
Ø A43 letter of demand issued for removal of tenant
Ø Maintenance crew – Jacque Gagnon is no longer with us
The flowers and shrubs from Uncle John’s Greenhouse will be delivered and planted
Gathering quotes for some trees to be planted in the fall.
Council members are not to give any kind of direction or concerns to maintenance or other staff – directions and concerns are to be directed in writing to the Manager and the Manager will deal with the staff.
Memo to occupants is still in the works – needs some fine tuning before being approved
Equipment belonging to Strata is not to leave strata property unless for repair.
Next meeting at 5:30 pm on July 17, 2008
Meeting ended at 8:03 pm
Tuesday, July 15, 2008
Strata Meeting Minutes - May 15, 2008
ALPINE VILLAGE STRATA - PGS 173
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
Strata Meeting Minutes - April 17, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
Strata Meeting Minutes - March 20, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
Tuesday, April 29, 2008
Strata Meeting Minutes - February 21, 2008
ALPINE VILLAGE STRATA PGS 173
MONTHLY STRATA MEETING
MEETING MINUTES OF February 21, 2008
Attendees: Lorna Bihori, Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson
Resource Person: Claude DesRoches
Agenda: Landscaping
Manager’s report
Meeting called to order @ 5:32 pm
Maintenance Report was given by Claude
– lots of snow removal
– continued repairs to electrical plug ins
– Gate @ C76 will no longer be repaired as it was repaired 4x in the last month
– provided council with a list of letters to occupants
– confirmed 5 will be attending upcoming CHOA meeting
– Siding – only one PG contractor wanting to quote
– D80 for sale discussed common property infringements that will need to be looked at.
– Discussed upcoming workshops for crime free environment (RCMP putting it on for landlords).
– Laundry Room on hold pending D80 issues.
– Trees – 68 trees affected (hazardous ones only at this time) Maureen motioned to accept bid, Dan 2nd, vote = unanimous.
– Shaw cable requesting gates for their access – agreed this was not a necessity
– Visitor Parking Signs – have our maintenance work on making these and mounting them on wooden posts (2ft underground, 4ft above ground).
– A44 requesting permission for a gazebo in backyard – permanent not allowed but non permanent allowed.
– Claude is looking into Blue Cross for medical for employees.
Hydro rooms – ask Claude to check into getting a cement truck to do floors.
Landscaping – ask Claude to make a list of all outside taps to see if they are working or not.
- Josh from Art Knapps to do a walk around with all council members to come up with a 3yr landscaping plan, hopefully do walk around by mid March
- Occupants to be advised of lawn mowing and watering days
- Letter asking which occupants will be caring for their own area
- Alpine Village sign to be upgraded
- Once plan is agreed upon then look at getting quotes from contractors to do the initial landscaping and then our maintenance team to do the upkeep.
- Come up with some kind of marker to identify which areas will be maintained by occupants, if occupants do not maintain then marker will be removed and maintenance will look after it
- Perhaps look at ¾ resolution to remove fenced front yards (bottom of A drive) for maintenance issues
- Ask Claude to do up a Spring Clean up letter to go out in March – include a reminder re: bylaws
Next Meeting March 20/08 @
Meeting ended @ 7:35 pm
Wednesday, February 06, 2008
Meeting Minutes - January 20, 2008
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Type of meeting: Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Maureen Bricker, Lorna Bihori
Agenda topics Guest Attendees: Strata PGS #1 Bruce Dixon
Maintenance Report: Jacques Gagnon
Manager's Report: Claude DesRoches
Landscaping
Electrical Rooms
CHOA Seminar
Dog request
Siding
Laundry Room
Budget
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Meeting Called to order at: 5:38 pm
Agenda topics
Strata PGS #1 - Bruce Dixon
Discussion:
Good Neighbor Fence between our 2 properties: A new fence will be constructed in the Spring (soon as weather permits).
A new Cost Sharing proposal will be made up for acceptance prior to proceeding!
Conclusions:
Both parties would like the fence – weather and proposal acceptance are the outstanding factors.
Action items: A new cost sharing proposal will be drawn up by us
Person responsible: Claude DesRoches
Deadline: ASAP
Maintenance Report: Jacques Gagnon
Discussion:
Concern for Spring Planning to be organized now. Suggestion for 2 summer hirees ( 1 perm, 1 part-time)
Conclusions: Suggestions appreciated
Action items: Coucil will meet Feb 21 – agenda Landscaping, organize Spring/Summer plans/schedules
Person responsible: Council
Deadline: Feb 21-08
Manager's Report - Claude DesRoches
Discussion:
Houle Electric has brought Electrical Rooms up to par. It is also noted that 80% of the flooring is rotten
Snow Removal working great. Bylaw letters were sent regarding Garbage Problems. Hazard has been noted that people are throwing propane bottles into the dumpsters. Some fence posts need replacing. Council has reviewed the protocol for illegal activity, and a no tolerance policy will be maintained. Getting Estimates for Tree Removal, cleanup and stump removal. Roof – There are still 4-6 roofs to be completed. Starting to collect quotes for Siding the complex A decision on the porch roofs must be decided to get accurate quotes. Residents are requesting Visitor Parking Signage. Letter provided by D56 requesting permission to keep a restricted pet.
Conclusions:
Propane Bottles in dumpsters will be addressed in the next newsletter to residents. D56’s request was denied (vote was 4 no and 1 abstained). Electrical Sheds floors to be dealt with at a later date.
Action items: Good response to bylaw letters that went out re: uninsured vehicles (4 currently outstanding), pets, and garbage. Maintenance to create Visitor Parking Signage for the complex.
Person responsible: Claude DesRoches
Deadline: Ongoing
Landscaping
Discussion: Art Knapps to come (weather permitting) and do up a landscaping plan for the complex
Once landscaping plan established get quotes from contractors to due the large jobs and leave the upkeep to our maintenance crew. Outside water taps all need to be functioning. Letter to residents advising of lawn and garden care schedules.
Conclusions: Need more time to discuss watering, mowing etc plans for spring
Action items: Dedicate next meeting Feb 21 to planning landscaping
Person responsible: Council
Deadline: Feb 21-08
CHOA Seminar
Discussion: There is an upcoming CHOA Seminar May 10/08 – everyone would like to attend
Conclusions: It is beneficial for everyone – Dave is unable to attend on that date.
Action items: Book seminar for Dan, Mike, Maureen, Lorna and Claude
Person responsible: Claude DesRoches
Deadline: ASAP
Laundry Room
Discussion: Would like to get this room renovated and ready to use.
Conclusions: Get quotes on completing the renovations
Action items: Same as above
Person responsible: Claude DesRoches
Deadline: ASAP
Budget
Discussion: Revenue is up, Expenses are down, Operating Expenses are up due to repairs, Professional Fees are down, Repairs/ Maintenance are up due to Fencing,
Conclusions: Budget was balanced for entire year, therefore monthly is not a true showing. The most expensive time of the year is upcoming.
Action items:
Person responsible:
Deadline:
Special notes:
A list of Owners, Managers, and Tenants for Strata Council Members was discussed and left for review at a later date.
Maintenance requested a raise: Jacques’ request will be reviewed. Alan’s request was denied at this time.
Council would like Claude to keep track of : # of bylaw infractions, # of bylaw letters sent out, # of responses, and fines collected. Claude will focus on the following bylaw infractions ( pets, vehicles, window coverings). We would like Claude to try knocking on the residents’ door and giving verbal notice prior to submitting a letter of infraction to the resident. Claude is to hand out letters etc (not maintenance personnel).
Next council Meeting Feb. 21, 2008 at 5:30 pm
Meeting adjourned at 7:45 pm.
24/01/2008 5:30 PM Strata Office
Type of meeting: Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Maureen Bricker, Lorna Bihori
Agenda topics Guest Attendees: Strata PGS #1 Bruce Dixon
Maintenance Report: Jacques Gagnon
Manager's Report: Claude DesRoches
Landscaping
Electrical Rooms
CHOA Seminar
Dog request
Siding
Laundry Room
Budget
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Meeting Called to order at: 5:38 pm
Agenda topics
Strata PGS #1 - Bruce Dixon
Discussion:
Good Neighbor Fence between our 2 properties: A new fence will be constructed in the Spring (soon as weather permits).
A new Cost Sharing proposal will be made up for acceptance prior to proceeding!
Conclusions:
Both parties would like the fence – weather and proposal acceptance are the outstanding factors.
Action items: A new cost sharing proposal will be drawn up by us
Person responsible: Claude DesRoches
Deadline: ASAP
Maintenance Report: Jacques Gagnon
Discussion:
Concern for Spring Planning to be organized now. Suggestion for 2 summer hirees ( 1 perm, 1 part-time)
Conclusions: Suggestions appreciated
Action items: Coucil will meet Feb 21 – agenda Landscaping, organize Spring/Summer plans/schedules
Person responsible: Council
Deadline: Feb 21-08
Manager's Report - Claude DesRoches
Discussion:
Houle Electric has brought Electrical Rooms up to par. It is also noted that 80% of the flooring is rotten
Snow Removal working great. Bylaw letters were sent regarding Garbage Problems. Hazard has been noted that people are throwing propane bottles into the dumpsters. Some fence posts need replacing. Council has reviewed the protocol for illegal activity, and a no tolerance policy will be maintained. Getting Estimates for Tree Removal, cleanup and stump removal. Roof – There are still 4-6 roofs to be completed. Starting to collect quotes for Siding the complex A decision on the porch roofs must be decided to get accurate quotes. Residents are requesting Visitor Parking Signage. Letter provided by D56 requesting permission to keep a restricted pet.
Conclusions:
Propane Bottles in dumpsters will be addressed in the next newsletter to residents. D56’s request was denied (vote was 4 no and 1 abstained). Electrical Sheds floors to be dealt with at a later date.
Action items: Good response to bylaw letters that went out re: uninsured vehicles (4 currently outstanding), pets, and garbage. Maintenance to create Visitor Parking Signage for the complex.
Person responsible: Claude DesRoches
Deadline: Ongoing
Landscaping
Discussion: Art Knapps to come (weather permitting) and do up a landscaping plan for the complex
Once landscaping plan established get quotes from contractors to due the large jobs and leave the upkeep to our maintenance crew. Outside water taps all need to be functioning. Letter to residents advising of lawn and garden care schedules.
Conclusions: Need more time to discuss watering, mowing etc plans for spring
Action items: Dedicate next meeting Feb 21 to planning landscaping
Person responsible: Council
Deadline: Feb 21-08
CHOA Seminar
Discussion: There is an upcoming CHOA Seminar May 10/08 – everyone would like to attend
Conclusions: It is beneficial for everyone – Dave is unable to attend on that date.
Action items: Book seminar for Dan, Mike, Maureen, Lorna and Claude
Person responsible: Claude DesRoches
Deadline: ASAP
Laundry Room
Discussion: Would like to get this room renovated and ready to use.
Conclusions: Get quotes on completing the renovations
Action items: Same as above
Person responsible: Claude DesRoches
Deadline: ASAP
Budget
Discussion: Revenue is up, Expenses are down, Operating Expenses are up due to repairs, Professional Fees are down, Repairs/ Maintenance are up due to Fencing,
Conclusions: Budget was balanced for entire year, therefore monthly is not a true showing. The most expensive time of the year is upcoming.
Action items:
Person responsible:
Deadline:
Special notes:
A list of Owners, Managers, and Tenants for Strata Council Members was discussed and left for review at a later date.
Maintenance requested a raise: Jacques’ request will be reviewed. Alan’s request was denied at this time.
Council would like Claude to keep track of : # of bylaw infractions, # of bylaw letters sent out, # of responses, and fines collected. Claude will focus on the following bylaw infractions ( pets, vehicles, window coverings). We would like Claude to try knocking on the residents’ door and giving verbal notice prior to submitting a letter of infraction to the resident. Claude is to hand out letters etc (not maintenance personnel).
Next council Meeting Feb. 21, 2008 at 5:30 pm
Meeting adjourned at 7:45 pm.
Meeting Minutes - December 13, 2007
Alpine Village Strata Council Meeting Minutes
Of December 13, 2007
In attendance Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson, Lorna Bihori,
Call to order at 5:40
First business election of officers, President - Dan Veller, Vice President - Mike McAdams, Secretary - Lorna Bihori
New office hours - 10:00 to 2:00, this leaves Claude one half hour everyday for walk a about and also banking and legal stuff
Priorities for bylaw infractions are - Pets and vehicles
Kilometer charges for the staff are to be paid with regular pay cheques
Maintenance people are to focus on snow removal, sanding and garbage pick up. If there is time left over they are to work on the fencing project.
Call and get quotes to have trees removed that are a safety issue.
Next meeting January 17th at 5:30.
Of December 13, 2007
In attendance Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson, Lorna Bihori,
Call to order at 5:40
First business election of officers, President - Dan Veller, Vice President - Mike McAdams, Secretary - Lorna Bihori
New office hours - 10:00 to 2:00, this leaves Claude one half hour everyday for walk a about and also banking and legal stuff
Priorities for bylaw infractions are - Pets and vehicles
Kilometer charges for the staff are to be paid with regular pay cheques
Maintenance people are to focus on snow removal, sanding and garbage pick up. If there is time left over they are to work on the fencing project.
Call and get quotes to have trees removed that are a safety issue.
Next meeting January 17th at 5:30.
Friday, December 28, 2007
Minutes AGM November 29, 2007
MINUTES
OF THE ANNUAL GENERAL MEETING of 2006-2007
THE OWNERS STRATA PLAN PGS 173
ALPINE VILLAGE
Held on Thursday, November 29, 2007
Held at the Days Inn, 600 Quebec Street, Prince George, B.C.
The meeting was chaired by the Council President, Dan Veller.
CALL TO ORDER
The Chair called the meeting to order at 7:40 pm.
CERTIFY PROXIES AND CORPORATE REPPRESENTATIVES
The attendance register was taken at the door. There were 95 Owners represented in person (26) and by proxy (69). Under these circumstances, a quorum was present and the meeting was able to proceed with the business at hand.
APPROVAL OF THE AGENDA
It was moved by Dave Henderson and seconded by Betty Andrews to approve the agenda, as amended, for this evening’s meeting.
CARRIED
AMENDMENT TO THE AGENDA
It was moved by Mike McAdams and seconded by Maureen Bricker to amend the Agenda by moving to have the Election to Council before the Adoption of November 14, 2006 Minutes
Unanimous
CARRIED
ELECTION OF COUNCIL
For the election to Council the Chair was transferred to the Strata Office Manager. The Chair noted that the strata act allows for a minimum of three individuals up to a maximum of five individuals on council.
For the purpose of election, the previous council was dissolved and nominations were requested. There was nomination for nine candidates. Votes were received from members present only under secret ballots.
The new council voted in for the 2007 – 2008 year is:
Dan Veller
Mike McAdams
Maureen Bricker
Dave Henderson
Lorna Bihori
ADOPTION OF FEBRUARY 7, 2007 MINUTES
It was moved by Tim Veeken and seconded by Gail Warren to adopt the minutes of the meeting held February 7, 2007 as circulated.
CARRIED
UNFINISHED BUSINESS
No unfinished business
PRESIDENT’S REPORT FOR 2006-2007
The president’s report was presented by Dan Veller and is attached for the owners’ reference.
Moved by: Gail Warren and seconded by Sheryl Dodorico to accept the President’s report as presented and read.
Unanimous
CARRIED
INSURANCE REPORT
A copy of the Insurance report was presented to the members
REVIEW AND APPROVAL OF THE OPERATING BUDGET FOR 2007 – 2008
The Owners were presented with two possible options. Budget A had no increase in monthly maintenance fees. And Budget B with a 10% increase in maintenance fees
The members asked clarification on the status of the Contingency Reserve. The Contingency Reserve Funds now stands at $267,000 as of September 30, 2007.
A motion was presented by Margaret Anderson and seconded by Heather Bennett to transfer the operating surplus of $60,000.00 from the operating budget of 2006-2007 to the contingency reserve fund.
Unanimous
A motion was presented by Margaret Anderson and seconded by Heather Bennett to accept the proposed 2007-2008 Operating Budget with an increase of 10%.
The motion needed a 75% vote in favour. The motion was defeated (32 in favour; 62 against; 2 abstentions).
NEW BUSINESS
The members present discussed several matters:
A) The matter of new siding and problems related to the issue, i.e., condition of current siding, replacement with new siding, paint, rot of actual siding, etc.)
B) The issue of parking, particularly on D54 affected with the presence of trees preventing easy access.
C) The issue related to fencing along Strathcona Avenue. It was determined that fencing will not be replaced at this time for security reason.
D) The issue surrounding window replacement (at the owner’s cost and expenses) and the eventual clean up of the basement window by the strata.
E) The matter surrounding security and cleanliness around the complex
ADJOURNMENT
The meeting was adjourned at 9:40pm
________________________________________________________________
President’s Report, 2007
Fellow Owners
My name is Dan Veller and I am the president of the strata council. This past year we have enjoyed our second year of self management. We have experienced the same growing pains with managers, maintenance and bookkeeping. I am very confident that it is now finally behind us. As you know we as your current council continue to volunteer many hours and large amount of energy getting through this second year.
We have accomplished many things this past year. We continue to replace roofing as required; we have most of the fencing completed in the complex. We planted flowers and some lawn seed and it did help to brighten up the complex. We have had a very busy year with our maintenance workers. They have been pushed very hard by us and it would be greatly appreciated if all of you would give them a word of encouragement from time to time.
Property values are still increasing in the complex and are expected to continue for a few years to come. We still need to spend money to keep our homes looking as they should. The long term maintenance plan that we are using must be kept up or we will fall far behind and special assessment will be required to catch up.
We are looking at two major items that will need attention very soon. The first is the siding. This will take a lot more time to try to put pricing in place. We are working on it and will keep all of you posted as to what we come up with. We understand that there will be some of you who will require help from council and we are also looking into that as well. The second is paving and still a few years away however it is still a very large item that must be dealt with. We need to stay on course and continue to grow our contingency fund to protect all of us for future problems.
Our focus for the new-year is as follows:
1. Shingle replacement will continue as required, the good news is we are almost
done the entire complex. We should be finished in two more years.
2. We are putting together a landscaping plan to change the look of the complex. We
need to make it look more attractive and comfortable for families to live.
3. Bylaw enforcement is also a main priority. It is in our bylaws that all pets must be
registered with council including a picture of the pet. This will no longer be
tolerated as the pet issue has become out of hand.
4. Building the contingency reserve is always a goal for the present council as we
are aware that there are major repairs just around the corner.
5. We are looking into something that will be a permanent fix for the exterior of the
complex. We are currently looking at vinyl siding. This is going to be a major
expense but must be dealt with sooner than later.
6. Last, we need more community support from within the complex to build
committees to help us with all of our tasks. We must continue to lobby the city
about the park and lighting improvements. I ask for this every year and we really
need your help so please volunteer to make Alpine Village a better place to live.
We hopefully have a great team heading into the new year and we will look forward to your input and help with all of our duties in and throughout the complex.
Yours truly
Dan Veller
OF THE ANNUAL GENERAL MEETING of 2006-2007
THE OWNERS STRATA PLAN PGS 173
ALPINE VILLAGE
Held on Thursday, November 29, 2007
Held at the Days Inn, 600 Quebec Street, Prince George, B.C.
The meeting was chaired by the Council President, Dan Veller.
CALL TO ORDER
The Chair called the meeting to order at 7:40 pm.
CERTIFY PROXIES AND CORPORATE REPPRESENTATIVES
The attendance register was taken at the door. There were 95 Owners represented in person (26) and by proxy (69). Under these circumstances, a quorum was present and the meeting was able to proceed with the business at hand.
APPROVAL OF THE AGENDA
It was moved by Dave Henderson and seconded by Betty Andrews to approve the agenda, as amended, for this evening’s meeting.
CARRIED
AMENDMENT TO THE AGENDA
It was moved by Mike McAdams and seconded by Maureen Bricker to amend the Agenda by moving to have the Election to Council before the Adoption of November 14, 2006 Minutes
Unanimous
CARRIED
ELECTION OF COUNCIL
For the election to Council the Chair was transferred to the Strata Office Manager. The Chair noted that the strata act allows for a minimum of three individuals up to a maximum of five individuals on council.
For the purpose of election, the previous council was dissolved and nominations were requested. There was nomination for nine candidates. Votes were received from members present only under secret ballots.
The new council voted in for the 2007 – 2008 year is:
Dan Veller
Mike McAdams
Maureen Bricker
Dave Henderson
Lorna Bihori
ADOPTION OF FEBRUARY 7, 2007 MINUTES
It was moved by Tim Veeken and seconded by Gail Warren to adopt the minutes of the meeting held February 7, 2007 as circulated.
CARRIED
UNFINISHED BUSINESS
No unfinished business
PRESIDENT’S REPORT FOR 2006-2007
The president’s report was presented by Dan Veller and is attached for the owners’ reference.
Moved by: Gail Warren and seconded by Sheryl Dodorico to accept the President’s report as presented and read.
Unanimous
CARRIED
INSURANCE REPORT
A copy of the Insurance report was presented to the members
REVIEW AND APPROVAL OF THE OPERATING BUDGET FOR 2007 – 2008
The Owners were presented with two possible options. Budget A had no increase in monthly maintenance fees. And Budget B with a 10% increase in maintenance fees
The members asked clarification on the status of the Contingency Reserve. The Contingency Reserve Funds now stands at $267,000 as of September 30, 2007.
A motion was presented by Margaret Anderson and seconded by Heather Bennett to transfer the operating surplus of $60,000.00 from the operating budget of 2006-2007 to the contingency reserve fund.
Unanimous
A motion was presented by Margaret Anderson and seconded by Heather Bennett to accept the proposed 2007-2008 Operating Budget with an increase of 10%.
The motion needed a 75% vote in favour. The motion was defeated (32 in favour; 62 against; 2 abstentions).
NEW BUSINESS
The members present discussed several matters:
A) The matter of new siding and problems related to the issue, i.e., condition of current siding, replacement with new siding, paint, rot of actual siding, etc.)
B) The issue of parking, particularly on D54 affected with the presence of trees preventing easy access.
C) The issue related to fencing along Strathcona Avenue. It was determined that fencing will not be replaced at this time for security reason.
D) The issue surrounding window replacement (at the owner’s cost and expenses) and the eventual clean up of the basement window by the strata.
E) The matter surrounding security and cleanliness around the complex
ADJOURNMENT
The meeting was adjourned at 9:40pm
________________________________________________________________
President’s Report, 2007
Fellow Owners
My name is Dan Veller and I am the president of the strata council. This past year we have enjoyed our second year of self management. We have experienced the same growing pains with managers, maintenance and bookkeeping. I am very confident that it is now finally behind us. As you know we as your current council continue to volunteer many hours and large amount of energy getting through this second year.
We have accomplished many things this past year. We continue to replace roofing as required; we have most of the fencing completed in the complex. We planted flowers and some lawn seed and it did help to brighten up the complex. We have had a very busy year with our maintenance workers. They have been pushed very hard by us and it would be greatly appreciated if all of you would give them a word of encouragement from time to time.
Property values are still increasing in the complex and are expected to continue for a few years to come. We still need to spend money to keep our homes looking as they should. The long term maintenance plan that we are using must be kept up or we will fall far behind and special assessment will be required to catch up.
We are looking at two major items that will need attention very soon. The first is the siding. This will take a lot more time to try to put pricing in place. We are working on it and will keep all of you posted as to what we come up with. We understand that there will be some of you who will require help from council and we are also looking into that as well. The second is paving and still a few years away however it is still a very large item that must be dealt with. We need to stay on course and continue to grow our contingency fund to protect all of us for future problems.
Our focus for the new-year is as follows:
1. Shingle replacement will continue as required, the good news is we are almost
done the entire complex. We should be finished in two more years.
2. We are putting together a landscaping plan to change the look of the complex. We
need to make it look more attractive and comfortable for families to live.
3. Bylaw enforcement is also a main priority. It is in our bylaws that all pets must be
registered with council including a picture of the pet. This will no longer be
tolerated as the pet issue has become out of hand.
4. Building the contingency reserve is always a goal for the present council as we
are aware that there are major repairs just around the corner.
5. We are looking into something that will be a permanent fix for the exterior of the
complex. We are currently looking at vinyl siding. This is going to be a major
expense but must be dealt with sooner than later.
6. Last, we need more community support from within the complex to build
committees to help us with all of our tasks. We must continue to lobby the city
about the park and lighting improvements. I ask for this every year and we really
need your help so please volunteer to make Alpine Village a better place to live.
We hopefully have a great team heading into the new year and we will look forward to your input and help with all of our duties in and throughout the complex.
Yours truly
Dan Veller
Meeting Minutes November 22, 2007
Alpine Village Strata Council
Meeting Minutes November 22, 2007
Attendance; Dan, Mike, Maureen, Pat, Dave
Meeting called to order at 5:40 PM
The only item on the Agenda today is the final review of points of discussion for the AGM of November 29, 2007
Meeting ended at 6:45 PM
Next meeting December 13, 2007 with the new council
Meeting Minutes November 22, 2007
Attendance; Dan, Mike, Maureen, Pat, Dave
Meeting called to order at 5:40 PM
The only item on the Agenda today is the final review of points of discussion for the AGM of November 29, 2007
Meeting ended at 6:45 PM
Next meeting December 13, 2007 with the new council
Meeting Minutes November 8, 2007
Alpine Village Strata Council
Meeting Minutes November 8, 2007
Attendance; Dan, Mike, Maureen, Pat, Dave
Meeting called to order at 5:40 PM
The only item on the Agenda today is the preparation of points of discussion for the AGM of November 29, 2007
The following points were discussed
- Review of President’s report
- Fencing
- Siding
- Review of Financial Statement for 2006-2007 and preparation of 2007-2008 Budget
Meeting ended at 6:45 PM
Next meeting November 22, 2007
Meeting Minutes November 8, 2007
Attendance; Dan, Mike, Maureen, Pat, Dave
Meeting called to order at 5:40 PM
The only item on the Agenda today is the preparation of points of discussion for the AGM of November 29, 2007
The following points were discussed
- Review of President’s report
- Fencing
- Siding
- Review of Financial Statement for 2006-2007 and preparation of 2007-2008 Budget
Meeting ended at 6:45 PM
Next meeting November 22, 2007
Meeting Minutes October 11, 2007
Alpine Village Strata Council
Meeting Minutes October 11, 2007
Attendance; Dan, Mike, Maureen, Pat,
Meeting called to order at 5:40 PM
The meeting scheduled for October 4, 2007 was cancelled due to lack of Quorum
The only item on the Agenda today is the preparation of points of discussion for the AGM of November 29, 2007
The following points were discussed
- Tree removal on a selective manner
- Dog bylaws enforcement
- Asphalt issues
- Security issues
- Landscaping
Meeting ended at 6:45 PM
Next meeting November 8, 2007 Bring resolutions to be discussed for AGM
Meeting Minutes October 11, 2007
Attendance; Dan, Mike, Maureen, Pat,
Meeting called to order at 5:40 PM
The meeting scheduled for October 4, 2007 was cancelled due to lack of Quorum
The only item on the Agenda today is the preparation of points of discussion for the AGM of November 29, 2007
The following points were discussed
- Tree removal on a selective manner
- Dog bylaws enforcement
- Asphalt issues
- Security issues
- Landscaping
Meeting ended at 6:45 PM
Next meeting November 8, 2007 Bring resolutions to be discussed for AGM
Friday, December 07, 2007
Letter to Residents - Snow Removal 2007
December 5, 2007
To All Residents of
Alpine Village Strata
Dear Residents
I am sure all of you have realized that, once again, we are having an early winter season this year with more snow than expected. With snow falls comes snow removing and clean-up of parking areas, stairs and pathways.
Over the winter months our staff will keep all common area paths clear of snow; however, each resident is responsible for cleaning up their own parking stalls, doorsteps and walkway.
When the loaders come through they will clean the parking stalls but only if all the stalls are empty. To ensure that our parking areas are safe and clean, the cooperation of all residents is needed. If someone is parked beside your stall it will not be cleaned. If you are parked in your stall other resident’s stalls will not be cleaned.
We ask all residents to clean their doorsteps and walkways and to please move your vehicles when the snow removal crews come through. It only takes a few minutes and it makes the parking lots easier to use. Consider other residents as well as yourself.
We are also noticing an accumulation of garbage bags and others detritus on the path to the garbage bins. These garbage bags are not put in the bins but are scattered in the parking areas and walkway and have to be picked up by our maintenance crew instead of doing snow removal. Please note that fines will be issued against occupants not disposing of their garbage properly.
Thank you in advance for your cooperation and happy shovelling.
Sincerely,
Management and Staff of Alpine Village
To All Residents of
Alpine Village Strata
Dear Residents
I am sure all of you have realized that, once again, we are having an early winter season this year with more snow than expected. With snow falls comes snow removing and clean-up of parking areas, stairs and pathways.
Over the winter months our staff will keep all common area paths clear of snow; however, each resident is responsible for cleaning up their own parking stalls, doorsteps and walkway.
When the loaders come through they will clean the parking stalls but only if all the stalls are empty. To ensure that our parking areas are safe and clean, the cooperation of all residents is needed. If someone is parked beside your stall it will not be cleaned. If you are parked in your stall other resident’s stalls will not be cleaned.
We ask all residents to clean their doorsteps and walkways and to please move your vehicles when the snow removal crews come through. It only takes a few minutes and it makes the parking lots easier to use. Consider other residents as well as yourself.
We are also noticing an accumulation of garbage bags and others detritus on the path to the garbage bins. These garbage bags are not put in the bins but are scattered in the parking areas and walkway and have to be picked up by our maintenance crew instead of doing snow removal. Please note that fines will be issued against occupants not disposing of their garbage properly.
Thank you in advance for your cooperation and happy shovelling.
Sincerely,
Management and Staff of Alpine Village
Friday, November 09, 2007
Meeting Minutes September 27, 2007
Alpine Village Strata Council
09/27/07
Attendance; Dan, Dave, Mike, Maureen, Pat, Claude
Dan moved to enforce noise bylaws against unit F47. Maureen seconded
Motion carried. Mike abstained from vote due to possible conflict of interest.
Exterior of fence on Hwy 16 to be backfilled at an expense of $750.00
Interior of that area to be filled for $2800.00
PG Strata to decide by next week on committing $1600.00 for cost share on fence
Fencing issues to be handled at AGM as they pertain to the appearance of common property
Security issues of complex to be reviewed. Residents to be encouraged to leave lights on and to be pro active.
Next meeting 10/04/07 Bring resolutions to be discussed for AGM
09/27/07
Attendance; Dan, Dave, Mike, Maureen, Pat, Claude
Dan moved to enforce noise bylaws against unit F47. Maureen seconded
Motion carried. Mike abstained from vote due to possible conflict of interest.
Exterior of fence on Hwy 16 to be backfilled at an expense of $750.00
Interior of that area to be filled for $2800.00
PG Strata to decide by next week on committing $1600.00 for cost share on fence
Fencing issues to be handled at AGM as they pertain to the appearance of common property
Security issues of complex to be reviewed. Residents to be encouraged to leave lights on and to be pro active.
Next meeting 10/04/07 Bring resolutions to be discussed for AGM
Meeting Minutes September 13, 2007
Alpine Village Strata Council Meeting
09/13/07
· Attendance; Pat, Maureen, Don, Dave, Claude
· Absent; Mike
Meeting called to order 5:35
The AGM meeting is tentatively set for 11/28/07
Owners are to be notified ASAP
Managers Report
· Jack & Ralph are due for a wage increase as promised in the spring
· Ralph is owed 22 hours off
· Jack is owed 100 hours off
· Legal action has been initiated against units A78 , F37,D60
· Total receivables now stand at $8,083.00
· Roofing project is proceeding. Two roofs now done. poor weather is impeding progress
· A contractor has been hired to repair potholes for $2500.00
· all council members are to be notified when major money outlay is required
· fence between Alpine and PG strata is on hold pending PG strata committing to cost sharing
· Marathon Eavestroughing did some maintenance on eavestroughs
· a memo is to be sent to tenants to not flush unnecessary item down the toilets
· Terasen Gas is again demanding access to gas meters
It was decided by council that the washers and dryers be disposed of in any way possible as there seems to be no buyers for them.
Next council meeting 09/27/07 for AGM organization
Next regular meeting 10/11/07
09/13/07
· Attendance; Pat, Maureen, Don, Dave, Claude
· Absent; Mike
Meeting called to order 5:35
The AGM meeting is tentatively set for 11/28/07
Owners are to be notified ASAP
Managers Report
· Jack & Ralph are due for a wage increase as promised in the spring
· Ralph is owed 22 hours off
· Jack is owed 100 hours off
· Legal action has been initiated against units A78 , F37,D60
· Total receivables now stand at $8,083.00
· Roofing project is proceeding. Two roofs now done. poor weather is impeding progress
· A contractor has been hired to repair potholes for $2500.00
· all council members are to be notified when major money outlay is required
· fence between Alpine and PG strata is on hold pending PG strata committing to cost sharing
· Marathon Eavestroughing did some maintenance on eavestroughs
· a memo is to be sent to tenants to not flush unnecessary item down the toilets
· Terasen Gas is again demanding access to gas meters
It was decided by council that the washers and dryers be disposed of in any way possible as there seems to be no buyers for them.
Next council meeting 09/27/07 for AGM organization
Next regular meeting 10/11/07
Wednesday, September 26, 2007
Meeting Minutes August 9, 2007
Alpine Village Strata Council Meeting
08/09/2007
Attendance: Dan; Mike; Heather; Pat; Dave; Claude Absent: Maureen
Called to order 5:40 P.M.
Claude (complex Manager) Report;
· Fence on Upland St. due to be painted next week
· New Unit #'s on Strathcona Ave to be installed shortly.... with 1900 to be displayed on fence
· More boards have been ordered for the fence
· Painting has been halted (except trim) and the whole siding issue must be reviewed.
· We must develop long range plans for siding
· PG strata have been approached to help defer cost of new fence. Their share would be $1500.
· Roofing should be completed by end of September
· Dan is going to talk with some siding contractors to see what they think our best options may be
· Storm sewer problems have been pinpointed... a engineer will be consulted to see what solutions may be available to us
· All overtime by employees of Alpine Village must be preauthorized by management
· Any overtime worked must be taken in time off during the current pay period
· Excess cash in Alpine chequing account is to be removed and invested in GIC's and other secure investments.
· Terasen Gas wants gates installed on back fences to enable access to gas meters. security and privacy issues are a concern
· Meeting Adjourned at 7:00 PM
Next meeting September 13, 2007 5:30 PM
08/09/2007
Attendance: Dan; Mike; Heather; Pat; Dave; Claude Absent: Maureen
Called to order 5:40 P.M.
Claude (complex Manager) Report;
· Fence on Upland St. due to be painted next week
· New Unit #'s on Strathcona Ave to be installed shortly.... with 1900 to be displayed on fence
· More boards have been ordered for the fence
· Painting has been halted (except trim) and the whole siding issue must be reviewed.
· We must develop long range plans for siding
· PG strata have been approached to help defer cost of new fence. Their share would be $1500.
· Roofing should be completed by end of September
· Dan is going to talk with some siding contractors to see what they think our best options may be
· Storm sewer problems have been pinpointed... a engineer will be consulted to see what solutions may be available to us
· All overtime by employees of Alpine Village must be preauthorized by management
· Any overtime worked must be taken in time off during the current pay period
· Excess cash in Alpine chequing account is to be removed and invested in GIC's and other secure investments.
· Terasen Gas wants gates installed on back fences to enable access to gas meters. security and privacy issues are a concern
· Meeting Adjourned at 7:00 PM
Next meeting September 13, 2007 5:30 PM
Meeting Minutes July 12, 2007
Alpine Village Minutes
07/12/2007
Meeting Called to order 5:35 pm
In Attendance: Maureen, Dan, Dave, Pat, Heather, Jack, Claude.
Claude's Report: BC hydro donated $2500. 00 for easement
Roofers to start first week of August
Painting has been arranged
Maintenance is on schedule and proceeding well.
PG strata is unwilling to cost share new fencing
General Topics: Please start preparing for AGM. Review bylaws and think of any changes that should be made. Consider any projects or improvements that should be presented to the ownership.
Insect control is not up to expectations. We have contract with pest control and should use it more. Contact office with any related problems and Claude will get pest control to handle it.
Meeting Adjourned 6:52
07/12/2007
Meeting Called to order 5:35 pm
In Attendance: Maureen, Dan, Dave, Pat, Heather, Jack, Claude.
Claude's Report: BC hydro donated $2500. 00 for easement
Roofers to start first week of August
Painting has been arranged
Maintenance is on schedule and proceeding well.
PG strata is unwilling to cost share new fencing
General Topics: Please start preparing for AGM. Review bylaws and think of any changes that should be made. Consider any projects or improvements that should be presented to the ownership.
Insect control is not up to expectations. We have contract with pest control and should use it more. Contact office with any related problems and Claude will get pest control to handle it.
Meeting Adjourned 6:52
Wednesday, July 11, 2007
Special Resolutions Meeting - June 21, 2007
Alpine Village Minutes
06/21/2007
Special Meeting Dealing With Special Resolutions
Meeting called to order by Dan at 5:33
Attending were Claude, Dan, Mike, Heather, Dave, Maureen......Pat was absent.
All owners were requested to submit their votes for four (4) special resolutions. There were sixty eight (68) ballots cast.
Resolution #1 - The Council moves to modify the easement running from Strathcona Avenue along the “I” drive to accommodate the public utilities (Terasen Gas, BC Hydro, City of Prince George). As requested by the utility services and determined by McElhanney & Associates Land Surveying Ltd, the easement access will now be 16.334 m wide along Strathcona Avenue and will follow the property line along the border between PGS173 and PGS1 (Strathcona Strata) up to Highway 16
68 in favor.......... resolution carried
Resolution #2 - The Council moves to authorize the encroachment on Alpine Village property to install a guy and anchor for the sub pole outside the fence on the Highway 16 side of the common property. The pole and guy are installed near the back yard of unit A36.
68 in favor......resolution carried
Resolution #3 - The council moves to modify and improve the fencing on the Common Property as described above by items 1 to 7 inclusive. The Council requests authorization to have the work completed at its discretion depending on circumstances, time and weather. The council will do all in its power to have the work described in points 1 to 7 completed before September 30, 2007 (end of fiscal year).
66 in favor.......2 against ......... resolution carried
Resolution #4 - The Council requests the authorization from the Owners of Alpine Village Strata PGS 173, to spend a sum not exceeding $25,000.00 (in excess of the funds already approved in the 2007/2008 budget) to be taken from the contingency funds available in order to complete the fencing work required, if necessary
64 in favor....4 against ......resolution carried
Mike moved meeting be adjourned Maureen seconded
06/21/2007
Special Meeting Dealing With Special Resolutions
Meeting called to order by Dan at 5:33
Attending were Claude, Dan, Mike, Heather, Dave, Maureen......Pat was absent.
All owners were requested to submit their votes for four (4) special resolutions. There were sixty eight (68) ballots cast.
Resolution #1 - The Council moves to modify the easement running from Strathcona Avenue along the “I” drive to accommodate the public utilities (Terasen Gas, BC Hydro, City of Prince George). As requested by the utility services and determined by McElhanney & Associates Land Surveying Ltd, the easement access will now be 16.334 m wide along Strathcona Avenue and will follow the property line along the border between PGS173 and PGS1 (Strathcona Strata) up to Highway 16
68 in favor.......... resolution carried
Resolution #2 - The Council moves to authorize the encroachment on Alpine Village property to install a guy and anchor for the sub pole outside the fence on the Highway 16 side of the common property. The pole and guy are installed near the back yard of unit A36.
68 in favor......resolution carried
Resolution #3 - The council moves to modify and improve the fencing on the Common Property as described above by items 1 to 7 inclusive. The Council requests authorization to have the work completed at its discretion depending on circumstances, time and weather. The council will do all in its power to have the work described in points 1 to 7 completed before September 30, 2007 (end of fiscal year).
66 in favor.......2 against ......... resolution carried
Resolution #4 - The Council requests the authorization from the Owners of Alpine Village Strata PGS 173, to spend a sum not exceeding $25,000.00 (in excess of the funds already approved in the 2007/2008 budget) to be taken from the contingency funds available in order to complete the fencing work required, if necessary
64 in favor....4 against ......resolution carried
Mike moved meeting be adjourned Maureen seconded
Tuesday, June 26, 2007
Council Monthly Meeting - June 14, 2007
Alpine Village Council Meeting
Minutes 6/14/2007
Attendance: Mike, Maureen, Dave, Dan, Heather, Jack, Claude
Absent: Pat
Called to order 5:33 PM by Dan
Jack gave his report... it was decided that Jack need not attend meetings in the future and should just submit an ongoing progress report to Claude that would be relayed to council
75% 0f landscaping is now complete… weather has slowed it down and is the determining factor on when it will be completed
Jack will do some temporary repairs to city sidewalk on Strathcona to make it better till the city repairs next year
Manager’s report: Claude is very happy with having a steno to help with paperwork. Current steno will be leaving for a different job Claude will hire a replacement.
Landscaping is on budget
Painting is next project to be started
Numbers on buildings will be redone at same time as painting is done Moved by Mike seconded by Heather
Roofing quotes were discussed and Claude will contact the company we have decided upon i.e., deWit & Sons. The work should start early August 2007
Council discussed easement concerns and benefits ... seems it will work well for us
The new fence on Hwy 16 has been approved by Dept of Highways (Ministry of Transport)
Claude is to send official letter to Strathcona Court that we will be moving the fence to the correct property line in the future ... no date to be set.
Playground is to be leveled at same time backhoe is in to fix sinkhole Chain link fence will then be installed
The other two sections of fence that have previously been discussed for chain link will instead be returned to wood .Dan Moved and Heather seconded
Special Resolutions votes must be in by 5PM June 18
There will be a special meeting to deal with special resolutions Thursday June 21, 5:30 PM at the Strata office
Dan's report: Re Roofing 6 units will be roofed this year … others to be done next budget year Passed unanimously
It was decided because of liabilities and expense not to purchase the old truck Jack is using …we will continue to rent as required
Meeting ended with a walking tour of easement area so we would understand exactly what is happening
Meeting ended 8:30 PM
Minutes 6/14/2007
Attendance: Mike, Maureen, Dave, Dan, Heather, Jack, Claude
Absent: Pat
Called to order 5:33 PM by Dan
Jack gave his report... it was decided that Jack need not attend meetings in the future and should just submit an ongoing progress report to Claude that would be relayed to council
75% 0f landscaping is now complete… weather has slowed it down and is the determining factor on when it will be completed
Jack will do some temporary repairs to city sidewalk on Strathcona to make it better till the city repairs next year
Manager’s report: Claude is very happy with having a steno to help with paperwork. Current steno will be leaving for a different job Claude will hire a replacement.
Landscaping is on budget
Painting is next project to be started
Numbers on buildings will be redone at same time as painting is done Moved by Mike seconded by Heather
Roofing quotes were discussed and Claude will contact the company we have decided upon i.e., deWit & Sons. The work should start early August 2007
Council discussed easement concerns and benefits ... seems it will work well for us
The new fence on Hwy 16 has been approved by Dept of Highways (Ministry of Transport)
Claude is to send official letter to Strathcona Court that we will be moving the fence to the correct property line in the future ... no date to be set.
Playground is to be leveled at same time backhoe is in to fix sinkhole Chain link fence will then be installed
The other two sections of fence that have previously been discussed for chain link will instead be returned to wood .Dan Moved and Heather seconded
Special Resolutions votes must be in by 5PM June 18
There will be a special meeting to deal with special resolutions Thursday June 21, 5:30 PM at the Strata office
Dan's report: Re Roofing 6 units will be roofed this year … others to be done next budget year Passed unanimously
It was decided because of liabilities and expense not to purchase the old truck Jack is using …we will continue to rent as required
Meeting ended with a walking tour of easement area so we would understand exactly what is happening
Meeting ended 8:30 PM
Monthly Council Meeting - May 10, 2007
Alpine Village Minutes
05/10/2007
Called to order @ 5:36 PM
In attendance; Dave, Maureen, Mike, Dan, Ralph, Jack, Claude.
Minutes were read and accepted from previous meeting.
Jack gave his report Re: the maintenance of the complex. He reported that he felt spring cleanup was 90 % complete. All equipment had been inspected, serviced and was ready for use. He is in need of a truck to haul dirt, etc. for the landscaping that needs to be done. What are the possibilities of leasing one for a month?
Managers Report: Insurance for complex has been investigated complex now worth 29.6 million
Due to non-compete nature of insurance we will get from same place as last year.
The easement problems were discussed; nothing can be done about it so approval must be given. We must negotiate the best settlement we can from all involved parties.
New employee Stephan was hired for landscaping
Tow abandoned vehicles by May 15.
Roofing Quotes are to be obtained ......due to seasonal pressures quotes are good for only a few months this has to be taken into consideration.
Terasen Gas wants gates on all fences that have access to gas meters......Must be done
Bylaw infractions and owners/ tenants ignorance of bylaws was discussed... it was decided that a copy of bylaws would be distributed to all tenants and owners.
Claude (complex manager) is slowly being drowned in a sea of paperwork. It is decided that a part time steno/ filing clerk should be hired to enable Claude to do his real job of managing the complex.
There will be a walkabout at 5:15 Monday night. The purpose will be to determine what needs to be done and a priority scale for the work.
Meeting adjourned 7:05 Heather called for adjournment 2nd by Maureen
05/10/2007
Called to order @ 5:36 PM
In attendance; Dave, Maureen, Mike, Dan, Ralph, Jack, Claude.
Minutes were read and accepted from previous meeting.
Jack gave his report Re: the maintenance of the complex. He reported that he felt spring cleanup was 90 % complete. All equipment had been inspected, serviced and was ready for use. He is in need of a truck to haul dirt, etc. for the landscaping that needs to be done. What are the possibilities of leasing one for a month?
Managers Report: Insurance for complex has been investigated complex now worth 29.6 million
Due to non-compete nature of insurance we will get from same place as last year.
The easement problems were discussed; nothing can be done about it so approval must be given. We must negotiate the best settlement we can from all involved parties.
New employee Stephan was hired for landscaping
Tow abandoned vehicles by May 15.
Roofing Quotes are to be obtained ......due to seasonal pressures quotes are good for only a few months this has to be taken into consideration.
Terasen Gas wants gates on all fences that have access to gas meters......Must be done
Bylaw infractions and owners/ tenants ignorance of bylaws was discussed... it was decided that a copy of bylaws would be distributed to all tenants and owners.
Claude (complex manager) is slowly being drowned in a sea of paperwork. It is decided that a part time steno/ filing clerk should be hired to enable Claude to do his real job of managing the complex.
There will be a walkabout at 5:15 Monday night. The purpose will be to determine what needs to be done and a priority scale for the work.
Meeting adjourned 7:05 Heather called for adjournment 2nd by Maureen
Tuesday, May 29, 2007
Letters to all owners & Occupants re: Strata Bylaws
May 14, 2007
To All Occupants (Owners & Tenants)
And Property Managers of
Alpine Village Strata PGS 173
2131 Upland Street & 1900 Strathcona Avenue
Prince George, BC,
V2L 2V8 & V2L 2V9
To All
Re: Alpine Village Strata PGS 173 - Bylaws.
The Council and Management of Alpine Village have noticed over the last couple of months that several occupants are not only not respecting the bylaws put in place by the Owners of Alpine Village but that several occupants (owners and tenants) are not even aware that there are bylaws in place. These bylaws are over and above the Residential Tenancy Act and they are regularly reviewed and enforced to ensure compliance by all, to ensure the best living conditions to all occupants and to maintain and increase the property values of Alpine Village Strata.
Consequently, in view of the lack of knowledge and respect of Alpine Village Bylaws, a copy of Alpine Village Strata Bylaws PGS 173 is supplied and attached to this letter for all occupants and owners.
A copy of Alpine Village Bylaws will be forwarded to Owners that have provided an e-mail address and a hard copy will be distributed to all 239 units of the complex. A hard copy of Alpine Village Bylaws will also by forwarded by mail to all owners who do not have an e-mail address. A copy of this letter will also be posted on our website (www.alpine-village.blogspot.com)
The Strata Council and the Strata Management is hoping that the number of Bylaw Breach by occupants of Alpine Village will be substantially reduced.
Please note that further to this letter and the supply of Alpine Village Bylaws, all occupants will deemed to be fully aware of potential Bylaw breach and be informed that the fine of $50.00 per week per infraction, set in bylaw no 10.01, will be strictly enforced without exception.
Thank you all for your cooperation.
Claude DesRoches
Office Strata Manager
On behalf of Council of Alpine Village Strata PGS 173
C.c.: Strata Council
To All Occupants (Owners & Tenants)
And Property Managers of
Alpine Village Strata PGS 173
2131 Upland Street & 1900 Strathcona Avenue
Prince George, BC,
V2L 2V8 & V2L 2V9
To All
Re: Alpine Village Strata PGS 173 - Bylaws.
The Council and Management of Alpine Village have noticed over the last couple of months that several occupants are not only not respecting the bylaws put in place by the Owners of Alpine Village but that several occupants (owners and tenants) are not even aware that there are bylaws in place. These bylaws are over and above the Residential Tenancy Act and they are regularly reviewed and enforced to ensure compliance by all, to ensure the best living conditions to all occupants and to maintain and increase the property values of Alpine Village Strata.
Consequently, in view of the lack of knowledge and respect of Alpine Village Bylaws, a copy of Alpine Village Strata Bylaws PGS 173 is supplied and attached to this letter for all occupants and owners.
A copy of Alpine Village Bylaws will be forwarded to Owners that have provided an e-mail address and a hard copy will be distributed to all 239 units of the complex. A hard copy of Alpine Village Bylaws will also by forwarded by mail to all owners who do not have an e-mail address. A copy of this letter will also be posted on our website (www.alpine-village.blogspot.com)
The Strata Council and the Strata Management is hoping that the number of Bylaw Breach by occupants of Alpine Village will be substantially reduced.
Please note that further to this letter and the supply of Alpine Village Bylaws, all occupants will deemed to be fully aware of potential Bylaw breach and be informed that the fine of $50.00 per week per infraction, set in bylaw no 10.01, will be strictly enforced without exception.
Thank you all for your cooperation.
Claude DesRoches
Office Strata Manager
On behalf of Council of Alpine Village Strata PGS 173
C.c.: Strata Council
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