Meeting Minutes October 17th

STRATA MEETING MINUTES FOR OCTOBER 17TH 2013

Cal to order 6:12

In attendance Karrie, Sherry, Dave, Dan

Strata had purchased 3 motion sensor solar lights to see how they work, so far they are quite bright enough, depends on how many batteries the lights go through to see if they are feasible and whether to purchase more.

One unit has put in a request for re-payment from when the soffiting issues we had this past winter Karrie to find out more information.

Strata have had more complaints about A-Drive, tried contacting the owner at our last meeting on the phone but no answer so we left a message.

Strata has had the same unit complain about the lattice again, strata will not pay for the replacement of lattice. The property manager is to look after this complaint.

Karrie is still trying to collect fines on some of the  units outstanding..

Karrie is to write letters to owners whom have let their units go until it is affecting the other units.

Karrie to contact the company that did the deprecation for the complex so it is ready for AGM.

Strata is getting ready for AGM.

Meeting Minutes October 3rd

STRATA MEETING MINUTES FOR Oct. 3^rd 2013

In attendance Dave, Dan, and Sherry.

Call to order 6:00pm

Karrie has been  collecting back strata payments. Some units Strata has had to put liens on.

D-Drive wants better parking, Karrie to have garbage cans moved to Visitor parking out front of office

Strata got 2 quotes on redoing the gutters and Karrie to let MT gutters know they got the contract.

Strata got 2 quotes on Snow removal, Karrie  to contact Aurora that they have the contract for 2013/2014 snow removal. They will come to remove the snow no sooner than when it is 4” deep.

Strata has received many different complaints these are barking dogs, noise, and again children Karrie to issue fines where applicable

Karrie to have an Electric company come and re-run wires to the Office sign on Upland so it will light up that corner.

Strata has been receiving letters back on the siding being replaced.

AGM DATE SET

Our AGM date has been set for November 20, 2013. AGM packets are in the mail!

In addition, I have made the AGM packet available online through this link: https://docs.google.com/file/d/0B3RrSu7mNL1gVlAyVG0zLWtjNXc/edit?usp=drive_web

Photo of proposed siding colors can be viewed here: https://docs.google.com/file/d/0B3RrSu7mNL1gWXFJTTN6b2lfNUU/edit?usp=drive_web

Council Meeting Minutes August 2013

Aug. 28^th Strata Minutes

~ Meeting called to order at 6:15. In attendance Dan, Dave Lorna and Sherry

~ Grevman Court had some damages and want Alpine village to pay for them as the fence is down. Alpine Village Strata could not find anyone to do until Sept.  Karrie is away on holidays when she gets back she is to contact our lawyer and to send a letter to Grevman Court with our intentions.

~ Council is to phone owners about siding the front of the building to see if everyone is in support of the moving forward with siding of the complex.

~ Karrie has been doing a very good job of collecting past due Strata payments.

~ Strata has received one snow removal quote and is waiting for more to come before decision is made.

~ Karrie and Lorna are going to the CHOA meeting as it is a Monday and all other council is working.

~ Council got Mikes report and are very happy with his progress.

~ Strata has talked about  building a Storage area for RV’s, trailers, or Cars, Karrie is to send out a letter to find out how much interest there is, there will be a charge to be determined.

~ Budget for soffit work is on par with what was projected.

~ Cal is almost done.

~ Meeting adjourned at 7:30pm

Apologies

All of the meeting minutes should now be available in the archives. I apologize for not having June and July up on time.

Council Meeting Minutes July 2013

ALPINE VILLAGE MINUTES FOR JULY 11

Call to order  6:06 Dan, Dave Lorna and Sherry in attendance.

A new staff has been hired to manage the outside of the complex. Strata is very happy he is doing very well.  As well we had to hire 2 new staff members to work with Mike.

Removal of tree between A Block and Greeveman Court has been taken down and Berm fixed fence is to be put up soon.

D Block wants a big cement block removed Kerri will get Mike on it ASAP.

Office Manager has had many complaints about Court Yard. Strata can’t do anything without written complaints.

Office Manager has had problems getting a hold of certain owners so Strata will send a registered mail to them they will have to sign for it.

One of the new staff members has had an idea about the putting drain pipes into the ground. Strata will put this into consideration they need to think about things like the frozen ground in the winter time as well as how much work it would be.

Office Manager is getting quotes on replacing the rest of the gutters.

Office Manager to contact Crackmaster to fix a crack in A Block.

Office Manager is to look into getting a credit card so she does not have to use her own for certain things.

Dave to get siding letter to be out by the end of the week. The cost will go by the frontage of each unit.

The financials are on par with the budget.

Meeting adjourned at 7:30pm

Council Meeting June 2013

June 13^th 2013 Alpine Village Strata Minutes

In attendance Dave, Jody, Sherry, Dan, Lorna

Call to order 5:30 pm

The June strata meeting was moved up a week due to Sherry not able to attend the regular meeting.

Strata has decided to get the worst of the fencing replaced it will cost $13.39 per foot to replace and it will be approximately 1,434 feet of fencing to be done. Superior link was chosen and it will cost about $21,505.41.

The complex insurance was up for renal and we have gone with Co-Operators ( Kerri could you please insert the savings)

The Deprecation Report was decided upon and NDL Consulting out of Vancouver was Chosen (Kerri could you please inert how much this is costing)

Strata staff borrowed a drill from the contractor and it was stolen. Strata has replaced the drill but staff is not to borrow any tolls from them again.

Greevman court has contacted us they want us to remove a section of fence so they can get the tree removed that is breaking our fence. We have asked if they would go a partnership and while the equipment was there if they would get rid of the big cement pillar that was there and we would remove the broken light pole that was inside the pillar.

Strata again have had complaints about some things happening around the complex at night. We had discussed having a meeting with property managers to discuss this. As well Kerri will have a chat with police.

Council meeting change announcement

The council meeting for July 2013 has been moved from the 18th to the 11th. This change is so that all council members may attend the meeting.

If you have any questions or issues you would like to discuss with council, please submit your issue in writing so that you may be added to the agenda.

All owners and all residents (owner or not) may address council if they wish and inform council of their intent in writing before the scheduled time of the meeting.

STRATA MINUTES FOR MAY 2013

Meeting called to order at 6:00pm

One owner came to the meeting to see if council would let them do a bi-weekly payment plan to get caught up on out dated strata fees. She had a few concerns that council will address this summer.

Strata decided that we will allow it. Karrie to look into this matter.

We had two gentlemen come and give us a quote on fencing the complex. We have two others to look at.

Council will look into it further.

We had three paving quotes to fix some of the pot holes and other paving that needs to be done

Council decided to go with Rock Tech. Karrie to look into this matter.

We have three quotes for the deprecation Report that we need to have done before the end of the year.

Council has put this on hold as there is no traveling expenses or Accommodation, Karrie to look into this matter.

Insurance: nothing new to report.

Block watch had a great meeting. They are in need of a few things such as High Visible Vests and some printing to be done.

Council has decided we will supply.

Pet Bylaw

Pet Bylaw has come back from the lawyer and council will have to make sure the wording is correct.

Soffiting

Soffiting is on budget council is very pleased.

Past due Strata

Past due strata dues Karrie is working on and seeing results

Spring news letter

Karrie is working on the spring newsletter and is going to have some great information for all in the complex.

Summer staff

We have hired two new staff to work for the summer. One has already quit but has since been replaced.

Financials

Council is pleased with the finical statements to date.

An issue with the Peaks again

Council has asked Karrie to find someone to fix them or take them down ASAP

Meeting Adjourned at 7:30pm

Council Meeting Minutes April 2013

ALPINE VILLAGE STRAT MINUTES APRIL 18TH 2013

Called to order at 5:59

In attendance Dan, Dave, Lorna, Sherry

D Drive approached council they would like to get a block watch program going.

Karrie spoke with Linda Parker getting the information and will send out a letter to all owners and every townhouse in the complex to set up an evening for a meeting with Linda. As well to be put in the letter we need volunteers to hook lights up in their residence so the cameras can reach further and will deter crime.

 Council has been asked to remove a letter from a units file. The owner asked to come to council to discuss and was a no show, so letter will stay in their file.

Asked to have a unit come in to talk about back strata payments this owner did not show up.

Quotes for sweeping the parking lot:

Got 3 from $2430.00 to $3000.00

Was decided to go with Acme.

Insurance quotes waiting to get from 3 service providers

Deprecation quotes We have 2 in waiting on 2 or 3 more. This needs to be done this summer.

Fencing quotes we have 2 waiting on more. Another suggestion was to hire 1 or 2 additional staff and have them do the fence

Strata decided to hire an additional 1 or 2 staff to do fences

Paving quotes Council has one waiting on more.

Will have Allen fill in the holes

Tree removal in a few units waiting on quotes

Karrie has given council a list of Summer Maintenance Goals and council has hired two staff members to help get this done. 

Dave to purchase a aerator attachment from Princess Auto it is a plug type.

Karrie to purchase 2 new high visible vests for the staff members.

UNBC has approached Alpine Village to purchase an ad for their Booster magazine Council has decided not to purchase an ad.

Waiting on the lawyer to get our pet bylaw back until it is registered the old bylaw is in effect

Karrie to contact lawyer to find out how much longer before we get it back.

Council approved to move $30.000.00 from the contingency fund over to maintenance to help pay for the installation of Sofiting, Labour and Materials.

Dave is to do a letter about the siding after council reviews it will be sent to all owners

Meeting adjourned 7:15

Council Meeting Minutes March 2013

ALPINE VILLAGE STRATA MINUTES MARCH 21^ST 2013

Call to order at 6:00

Petition to have a letter removed from a file and noise bylaw.

Decision was to leave letters on both units file but the fine is removed.

Spring CHOA meeting May 25^th 2013 going are Dan, Dave, and Karrie

Karrie working on getting Insurance quotes for deprecation reports.

Fencing quotes: Two have come in but, waiting on a third wants the snow to be gone first.

This is a complete removal and redo.

A Letter for leans on outstanding strata payments is to be drawn up and sent out to the lawyer and CHOA for confirmation. 

Soffiting installment is going very well. It looks very good we are happy.

Dan got quotes for Hardy Plank Board which is a siding that is very durable.

This has a 30 year warranty and is washable and can be painted with a special paint.

Meeting adjourned at 7:31

Meeting Minutes February 21st 2013

February 21^st, Strata Minutes

Meeting called to order 6:pm in attendance Jody, Lorna, Sherry, Dan and Kerri

Karrie got 1 quote for fencing so far.

We need to have trees removed in D section because of the damage they are causing.

Quotes

1 $974.40

2 $600.00

3 $600.00 to $700.00

Decided to go with Sky High decision was to get them removed ASAP.

Paving quotes: again only got one in. the others want to wait until after snow is gone. We will revisit in the spring.

Karrie has contacted 2 stucco companies neither has returned her calls. She will call back after March 1^st.

Hub insurance has contacted us they would like to give us a quote on insurance we said sure.

CHOA Spring meeting is set for May 25^th 2013. Some council members will attend.

Karrie will be away from March 7^th – 12^th she will leave notice on door.

Strata has had some complaints about certain tenants, Karrie will contact owners and have a chat with them.

Cal is averaging about 4 soffits per day.

Karrie has posted summer position at CNC so hopefully we will get the position out there.

Karrie to check with snow Removal Company there was a lot of damage done to fences this year.

Karrie to look into fencing with a longer life span

Dan is to meet with someone who does siding info to follow

Meeting adjourned at  7:15

Meeting Minutes for January 24th, 2013

ALPINE VILLAGE STRATA MINUTES FOR JAN 24^TH 2013

Meeting called to order at 6:05.

In attendance were Dan, Dave, Jody, Lorna and Sherry.

Decision on what positions we would hold as is

Dan President

Dave Vice President

Sherry Secretary

Lorna and Jody as counsellors.

It was decided to add Sherry Powney, Secretary, to the signature card to sign cheques for the Strata.

It was also decided to remove Mike McAdams from the account since he is no longer a member of council.

First on the agenda was to discuss was the problems we have had with the ice buildup.

Decision was made to have Clay Dyer to continue with the work and have him do the work needed on the soffits, 1/2 this year and ½ next year.  As he has been hired as casual labour he will be covered under our WCB.

Allen has requested his yearly review.

Kerri has informed us that someone called WCB on strata and they contacted us about employees not tying off. The employees have been spoken to and it won’t happen again.

Discussion on spring projects these include: See if we can find someone we can contract to do fences Kerri to contact Union Hall to see if some of the retired construction works  would be interested, contact a paving company so we can get ahead of the ball on getting them hired drives that need to be done are B,C,D,F, stucco and siding repair done contact a contractor for quote, painting needs to be done faster and better suggestion hire a second employee, Kerri to do up a job description and get it posted at CNC and other trades places around the community ASAP and the Alpine Village sign need to be fixed.

The bylaws were gone over but due to a couple of issues they need to go back to the lawyer for revisions.

Asked if a hot tub could be put in back yard decision was you MUST have approval from Strata and show on your personal insurance that you have insurance coverage if something happens.

Meeting adjourned at 7:30.

Council meeting for January 2013 change

Because January has 5 Thursdays this year, the council has decided to hold council meeting on the 24th at 6:00 p.m.

If you would like council to look into anything and discuss it with you at the meeting, please submit the request in writing to alpinevillagestrata@gmail.com so that council can have answers ready for you at the meeting.

E-mail Address Change

Alpine Village has been going through the process of changing their email address. Our old address was alpinevillage@pgonline.com. This email will be disabled on or about the 6th of January 2013.

Our new email address is alpinevillagestrata@gmail.com.

Most people already have the new email address and have been using it. It just has not been made official yet as we wanted to give time for the change to occur.

Again, the email address of alpinevillage@pgonline.com will no longer work after the 6th of January 2013.

AGM Meeting Minutes November 29, 2012

Alpine Village Strata AGM Minutes

-Registration was at 6:30 meeting was to start at 7:00pm.

-Certified Proxies

-Determine Quorum

-7:00pm meeting called to order at 7:00pm

-Elected Dan Veller as Chair Person of this meeting

-Proof of notice - Unanimous

-Vote to amend minutes

Motion by Dave Henderson 2nd Elaine to elect council first Unanimous

-People running for council Dave Henderson, Dan Veller, Sherry Powney, Lorna Bihori, Jody Maida, Peter Schut, as Peter lives in Vancouver a suggestion was to have conference calls on the night of council -meetings if he was successful. A vote was taken and it was unanimous.

Elected to council are Dave Henderson, Dan Veller, Sherry Powney, Jody Maida and Lorna Bihori.

5 council for 2013.

-Approval Agenda Unanimous

-Minutes approved unanimous

-Unfinished business from last AGM

-Presidents report

-Ratification of proposed amended & New Bylaws

-Meeting stopped due to 2 separate times on the AGM Package.

Meeting restarted at 7:35 there was 2 times on the AGM Package

-Certified Proxies

-Determine Quorum

-7:00pm meeting called to order at 7:00pm

-Elected Dan Veller as Chair Person of this meeting

-Proof of Meeting - Unanimous

-Amend minutes to do election 6 people

-Vote to amend minutes

Motion by Dave Henderson 2nd Elaine to elect council first Unanimous

-People running for council Dave Henderson, Dan Veller, Sherry Powney, Lorna Bihori, Jody Maida, Peter Schut, as Peter lives in Vancouver a suggestion was to have conference calls on the night of council meetings if he was successful. A vote was taken and it was unanimous.

Voters instructed to write down the five names they wanted to see on council. 4 did not write down five names, so the names they wrote down got a vote, others did not.

Dan Veller: 115 votes

David Henderson: 97 votes

Lorna Bihori: 113 votes

Jody Maida: 95 votes

Sherry Powney: 76 votes

Peter Schut: 46 votes

Votes verified by Karrie Cookhouse and Heather Bonner.

Elected to council are Dave Henderson, Dan Veller, Sherry Powney, Jody Maida, and Lorna Bihori.

5 persons on council for 2013.

-Approval Agenda Unanimous (Note to Karrie: revise this letter. Held at 7:30 call to order 7:00pm watch times dates and years on minutes)

-Minutes approved unanimous

-Unfinished business from last AGM nothing

-Presidents report

-Ratification of proposed amended & New Bylaws.

#1
To replace the existing bylaw paragraph 2.01 with a bylaw that states that each unit may only have two (2) pets (cats or dogs).
Existing bylaw paragraph reads:
2.01 An Owner, tenant or occupant may be allowed, with Council’s continuing support, entitled to keep two (2), but not more than two (2), domestic pets in a strata lot, only one (1) of which may be a dog. An owner, tenant or occupant that keeps a pet must comply with these bylaws and any rules with respect to the keeping of pets.

#1 Passed 118 in favour 0 opposed 0 abstained

#2
To replace the existing bylaw paragraph 2.07 with a bylaw that states that all pets (cats and dogs) must be on a leash when outside.
Existing bylaw paragraph reads:
2.07 The owner of any pets permitted to be kept must ensure that all animals are leashed or otherwise secured when on the common property

#2 Passed 95 in favour: 23 opposed 0 abstained

#3
To replace the existing bylaw paragraph 2.13 with a bylaw that states that no dogs of the following breeds (or crossbreeds of these breeds) are allowed to move into the complex: Pit Bull Terrier, German Shephard, Doberman, Rottweiler.
Existing bylaw paragraph reads:
2.13 There shall be no dog over 40 cm (18 inches) in height and/ or over 18kg (40 pounds) in weight or dogs of these designated breeds (or crossbreeds of these breeds): Pit bull terrier, German Shepard, Doberman, Rottweiler, be allowed to move into the complex without express written permission of the strata council. These dogs may not be onsite as guest dogs of residents. Offenders will be fined on a weekly basis until such dogs are removed

#3Passed 101 in favour 17 opposed 0 abstain

Suggestion was to in future to write old and new & highlight propose changes

Suggested Create a procedure for when they get new tenants & send to owns and property managers.

Suggested: Newsletter outlining pet bylaws to everyone including visiting pets.

Send letters to property managers re Bylaws

New Budget

Professional & Legal increase due to new provincial law on depreciation report must be done by a
Professional (CHOA anticipates $20,000) public information on all strata’s;

Wages & Maintenance

Budget was $90,000 Actual $$39,769 reason for under budget locating contractors to do major work.
Concerns with unsafe work habits. Strata purchased steel toed boots and high visibility vest.

Vote on budget

Passed 115 in favour and 2 opposed 1 abstain

Strata fee increase Passed 99 in favour 19 opposed

Insurance Report passed Unanimous

New Business

Fire Hydrants need long poles

Alleyways need to be cleared & Shovelled, sanded, at all times
Vote in favour 84 opposed 8

Gates that have locks if the resident wants they can be removed

Exterior Maintenance should be top priority (Peaks have OSB painted) used to be shingled. & they have disintegrated.
Siding on buildings (i.e. A79)
Concerns with structure damage due to rain and water
Upland in poor condition on outside of buildings. Strathcona Ave, shingles should be on peaks OSB will expand it needs protection. Strathcona buildings had shingles and council replied that shingles would be installed as soon as it was possible, spring or summer.

Council has also stated that as soon as we can get qualified contractors to actually respond, all issues will be seen to in maintenance and repair.

Realty $80,000 and 2012 $52,000 50% decrease. It was also stated that the value of the building has dropped due to the appearance. After some time to review, Dan Veller has determined that there has been lots of lower end unit being sold at bargain prices and that has lowered the average selling price, which also lowers the assessment value and the market price. Hopefully this is almost over and the values should continue to rise from now on.

-Window Casings, Stucco around windows is rotten and mold issues. New windows installed by owners don’t stop the rotten issues. Council has addressed this and is just waiting to get proper contractors to do qualified repairs.

Congratulations for getting the roofs done. Excellent Accomplishment, adds value.

Fencing: cement to protect posts.

New Cameras were put in to cover playgrounds & blind areas as approved by ¾ vote at AGM 2011..

Suggested for strata to contact the Carpenters union hall and see if we can find a retired carpenters to take on big jobs.

Meeting adjourned at 9:00pm