The date for the 2012 Annual General Meeting has been chosen.
When: November 29, 2012
Where: Alpine Village Strata meeting room
Time: 7:00 PM
Doors Open: 6:30 PM
AGM packets will be mailed out at either the end of next week (November 2nd) or early the following week. Depends on printing times.
Tuesday, October 23, 2012
Wednesday, October 03, 2012
October Strata Meeting Change
The regular Strata Council Meeting has been changed to Monday, October 22, to accommodate staff schedules.
The meeting will be held at 5:15 P.M.
As always, if you have issues you would like to discuss with council, you are more than welcome to attend.
Please remember to submit notice of intent to attend the meeting in writing along with your issue so that our council members have time to do any research they may need to find answers for you.
The meeting will be held at 5:15 P.M.
As always, if you have issues you would like to discuss with council, you are more than welcome to attend.
Please remember to submit notice of intent to attend the meeting in writing along with your issue so that our council members have time to do any research they may need to find answers for you.
September 2012 Minutes
Minutes from September 18th 2012,
Meeting called to order at 6:06pm.
Dave Henderson, Sherry Powney, Lorna
Dan Fraser came at 7:00pm
079 wants to change her windows, a
basic white window,
Windows approved by Strata.
079 wants to know what strata regulations are about having a licensed and certified person on staff to in complex. 079 does not feel that the peaks are done right. She has said that C 90 looks like it is going to fall off. 079 brought up concerns about using OSB board. What are the BC Provincial rules are on the installing peaks, Strata will look into it. 079 has spoken to many neighbours about disruptions around the complex and brought it forward to strata but brought no letters of complaint from anyone. Get Allen proper footwear as he is not wearing Steele toes, Strata has instructed him to purchase a pair and bring in the receipt and we will reimburse him for them up to $125.00 as well purchase a high visable vest for Allan. Strata will also pay for sand bags to be put in front of 079 house for flooding reasons in the spring and will get it fixed in the spring or whenever it can be done properly.
079 wants to know what strata regulations are about having a licensed and certified person on staff to in complex. 079 does not feel that the peaks are done right. She has said that C 90 looks like it is going to fall off. 079 brought up concerns about using OSB board. What are the BC Provincial rules are on the installing peaks, Strata will look into it. 079 has spoken to many neighbours about disruptions around the complex and brought it forward to strata but brought no letters of complaint from anyone. Get Allen proper footwear as he is not wearing Steele toes, Strata has instructed him to purchase a pair and bring in the receipt and we will reimburse him for them up to $125.00 as well purchase a high visable vest for Allan. Strata will also pay for sand bags to be put in front of 079 house for flooding reasons in the spring and will get it fixed in the spring or whenever it can be done properly.
A big issue is the cigarette butts just
thrown around the complex. As well Allen
is throwing cig but around in the complex. And ask him to stop.
Get Allen to clean up behind G62 again. G62
wanted to know if anything was found out about her smaller yard. We were under
the understanding she was going to look into it but did not. Dan as well was to
look into it but he was not at meeting yet to explain to us if he had found out
anything.
Strata has been asked to have the
electrical doors fixed.
Strata is looking into new fencing for next
year.
Allen No Report
Kerri Report:
G89 mad about litter letter.
Security Cameras quote for 6 new cameras
$7,000-$8,000 and a $1,000 for ladder truck to be installed
Wants to have The Smile signs brought down
more to eye level.
Call an electrician to fix lights on top of
building and Alpine Village sign and anything else that may need fixing.
Brad wants lights fixed
Have Kerrie get lights so they can be
replaced.
Wants new phone
Approved new phone
Garbage cans ordered $450.00 each plus
installation of $400.00
Approved by strata
Clean gutters Marthon
Approved Strata
Bench Rentals wants some of the big rocks
Yes for some kind of work back
G81 and G82 we need to fix front steps
August 2012 Minutes
Aug 16th 2012.
Meeting called to order at 6pm. D58 and D67
both had asked to speak to strata about an ongoing battle between them. Both
parties have called the RCMP on each other multiple times. There were a few
suggestions like meet together with strata try to mediate a solution for
them. But in the end strata there is
nothing Strata can do to help them they need to work it out.
Owner of G62 came to talk to strata about
g63 has dog poop in the back lane way we have instructed Allen to clean it up.
Would like more lights in G drive as well, this is something Strata has already
been looking into. As well G62 back yard is 5 o 6 paces smaller than others and
wants it made bigger. She was informed that she would have to go to city hall
to check about it. Dan as well said he would look into it for her.
Jamie has asked for a wage increase we will
let him know on Aug.7th 2012.
Allen Report,
All peaks were done some just need to be
painted underneath and those will be done soon. The ones are 99-104, lines are
being painted, and New A1 and A7 fence G72 and H20 inside new stucko, New Post
G67,
We really need to invest in new fences for
the complex.
Kerri report,
D drive complaining about each other using
each other’s power strata recommended shutting off the power to by turning the
breaker off. Brad gave us a list of
broken lights that need to be fixed.
Meter in Kerri’s back yard needs a gate.
Strata is looking into playground equipment for H Drive, more cameras approx.
$675.00 each and garbage cans for around the complex.
E5 had fines from over a year ago that were
never followed up on by strata management so strata voted towrite it off.
Thursday, August 02, 2012
Meeting Minutes July 2012
Monthly Strata Council Meeting
July 18, 2012
Attendees: Dan Veller, Lorna Bihori, Sherry Pownee, Dave Henderson
Meeting Called to order at 6:00 pm
Mrs Bain from C79 addressed council and provided a detailed written letter:
C drive camera blocked by tree
Suspected illegal activity and vandalism happening in playgrounds etc
Poor quality fence repair
Littering, including 100’s of cigarette butts
Pets and Children are creating problems as they are not controlled
Yard sloping and has caused flooding in unit
Happy with new Office Manager (doing walkarounds etc)
Ms Beeson from G62 addressed council and provided photos and written letter:
Poor quality of workmanship around complex
Pet feces in neighbor’s back yard (odor and also drains into her yard)
Too many pets next door
Alan
provided us a list of what has been completed
Finding problems in back yards (unsanitary and cluttered)
Property vandalism occurring
Tree from Grevman court pushing on our fence
Karrie A 107 tree growing in backyard pushing fence
Birds nesting in A drive on building
Provided insurance policy for review
Budget Reviewed – Authorized to purchase a table saw up to $200
-Hire someone to caulk windows
-Get quotes for more cameras
-Get quotes for tree trimming
Council walked around complex:
Noted problem trees
Paving/pot hole problems
Buildings needing scraping and painting
Buildings needing stucco repair
Buildings requiring better ventilation
SOME VERY NICE YARDS – RESIDENTS WITH PRIDE!
Resident in C drive upset with lock on outside of back yard gate
C79 issue with ground sloping to be addressed, tree will be trimmed for camera, fence
repair will be relooked at
G 62 issue with pet feces, letter to resident
Birds nesting on building = pest control will be contacted
Meeting ended at 9:30 pm
Thursday, July 19, 2012
Council Meeting June 2012
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Lorna Bihori, Sherry Pownee, Dave Hen derson
Meeting Called to order at 6:10 pm
Mr & Mrs Bingham addressed council re:
F41 plywood shed/doghouse -
protects their pets and keeps them quiet
-
6 ft high to accommodate Mr Bingham
Council = must be painted to
match complex
The shed is fine if kept
maintained, but pets must comply with complex’s bylaws.
-gates
are for strata & utility companies use
-locks
are not to be on the inside
- wants a 4 pce ladder that also works as a
scaffold = Approved
- summer to do list presented to council – get
the A frames (safety) down! Then worry
about repair and replace
KARRIE – D drive dumpster lake – everything is set &
paid for just has to be dry to do in 1 day.
-
Jamie to make up hours missed but paid for – lawn
mowing on Sat and weed whacking alleys
-
Working on form k’s and updating files
-
Couple sets of walkie talkies for office use
-
Dumpster signs
Meeting ended at 7:35
pm
Council will meet next on July 18, 2011 at 6:00 pm
Friday, June 22, 2012
Meeting Minutes for May 2012
Ron has put in his notice, and Karrie Cookhouse has been interviewed for the position.
We have offered Karrie the position and she has accepted.
We had an issue with the sweepers, they did not do all of Alpine Village so we had to have them come back and do it. Sweeping cost $2,300.
Dan is talking to a few people to fix the drain in D Drive, there will be culverts installed and fill with crushed rock and angled so it drains properly. It will be left to pave next year so it has time to settle, as well we will see what other paying needs to be done and that hopefully will be done as well.
We are still waiting on the lawyer to get back to us regarding the dog bylaw.
Dan has been speaking with 4 insurance companies on our insurance will bring it back to next meeting.
The cleanup bbq has been canceled for Sunday May 20th 2012 as it is the Sunday of the long weekend.
Dan and Sherry went to the CHOA meeting held at the Ramada in Prince George.
One of the most important things they brought back to the Strata was the BC government is making deprecation a law on the all complex’s in BC. This could cost us up to $15,000 to pay someone to come and do.
The buildings are in need of Air flow vent’s being fixed, strata will see if there is money in the budget.
Wednesday, May 23, 2012
Meeting Minutes April 2012
Alpine Village Strata
Meeting Minutes
April 26, 2012
6:05 Meeting called to order. Dan, Dave, and Karrie present.
·
German Shepard moved into complex. Letter to be
sent to property manager to remind them that this is a banned breed and to have
the dog removed.
·
Visitor parking not to go 24 hours.
·
Spring newsletter to be put out.
·
Some light posts not working. Alan to determine
if it is line to post or if the resident of unit has post turned off.
·
Condition of grounds after winter damage
assessed. Damage to be fixed when all of the snow has melted away.
·
1 quote received for aerating and fertilizing.
Second quote to be obtained for review at May strata meeting.
·
Financials reviewed and found to be in order.
7:25 Meeting adjourned
Meeting Minutes March 2012
Alpine Village Strata
Meeting Minutes
March 15, 2012
6:03 p.m. Meeting called to order. Dan, Dave, Lorna, and
Karrie present.
·
Quotes for aerating and seeding to be gathered
for next council meeting.
·
Health and safety issues discussed:
1. Letter presented on noise complaint. Proper procedure
determined and to be implemented immediately.
2. Suspicious activity in one unit to be watched. Will
cooperate with police to resolve.
3. Removal of barbecue in front walkway of one unit to be
requested because of suspicious activity.
4. Aggressive dog discussed in January has been removed.
Fines accrued need to be paid.
·
Bryan Reed has finished 3 of the repairs
assigned. Some difficulty in contacting residents has slowed final 3 repairs.
Bryan will be asked to do work caulking outside doors and windows around the
complex along with fixing facings.
·
The number of peaked roofs left to be replaced
to be determined for repairs.
·
Financials reviewed and approved.
7:00 p.m. Meeting closed
Meeting Minutes February 2012
Alpine Village Strata
Meeting Minutes
February 16, 2012
6:00 p.m. Meeting called to order. Dan, Sherry, Lorna, and
Karrie present.
·
Bryan Reed presented estimates on repairs.
Totals $5490. Work approved.
·
Compensation claim because a car ran into a snowbank
with a boulder in it. Claim denied by council.
·
Motorcycle parked in walk way. Council asks that
it be removed from the property or insured and parked in owner's parking spot.
·
Permission sought to park trailer for permanent
on site storage. Permission denied by council.
·
Council determines that all communication with
the property management company Lycar be handled by e-mail only. All
communications to be reviewed by council.
·
CHOA Property Depreciation seminar to be
attended by Dan and Sherry on May 12, 2012 at the Ramada.
·
Financial statements reviewed and approved by
council.
·
Discussion of cameras, lighting, and yard
maintenance scheduled for April meeting.
8:15 p.m. Meeting closed.
Meeting Minutes January 2012
Alpine Village Strata
Council Meeting Minutes
January 19, 2012
6:04 p.m. Meeting called to order. All council persons
present.
·
Health and safety issues discussed
1. Too many pets in a unit
2. Disturbance at one unit where police were called and
arrests made. Have Ron contact owner and ask for eviction.
3. One issue of disturbing the peace. Letter to be issued in
warning.
4. Aggressive dog. Removal of dog requested.
·
Bryan Reed to be brought in to give estimates on
repairs from flat roof leaks. Ron asked to make a list of the worst to give to
him.
·
Crime stoppers to have a barbecue during our
spring clean up.
·
Put notice in spring newsletter for a lawn care
person.
·
Gather estimates for lawn company to aerate and
seed grassy areas
·
Financial statements reviewed and approved.
7:45 Meeting closed
AGM 2011
Alpine Village
Annual General Meeting
Held November 29,
2011
Meeting called to
order at 7:30 pm
Certified Proxies and
Corporate Reprentatives
Quorum reached as 138
present in person or represented by proxy.
Dan Veller elected to chair the meeting.
Agenda approved unanimous
Unfinished Business
-Insurance – CHOA says
it is not enforceable can only suggest, not require
President’s Report
Ratification of Resolution #1 (Pet Bylaw) =
Yes (111) No (17)
Abstain (0) Spoiled (10)
Ratification of Resolution #2 =
Yes
(126) No (6) Abstain (0)
Spoiled (6)
Insurance
Financial Statements 2010 – 2011
Comments – complaints = very little
maintenance done (approx 30 A frame peaks were rebuilt, approx 30 window framess
scraped, rotten wood replaced, recaulked, fencing)
Only 1 employee for a complex this
large (actually 1 fulltime employee and
2 part-time employees)
Financial Statements of proposed Budget for 2011 – 2012
-maintenance
increase ( more manual labor)
Gutters
will be looked into
Snow
Removal for common pathways
New Business:
Lighting and cheap
bulbs are an issue
Water pours from
gutters onto lighting and between stucco
Windows – drafty
(Northwest Energy comes into homes, grants available)
E 28 has 2 gas meters
in back yard and no gate for access
Election of Council
Dan Veller, Kari
Cookhouse, Dave Henderson, Sherry Powney, Lorna Bihori
Approval of Budget 2011/12 = 138
Approval of Increase = 0%
Increase (33) 5% Increase (105)
Meeting Adjourned at 8:20 pm
Meeting Minutes October 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Sherry Powney, Dave Henderson, Elaine Nothstein,
Lorna Bihori
Zeba & Mr. Russ attended regarding unit G69 (requested
to meet with council)
10 months
having to clean up water
carpet
rotten
wood rotten
requested
numerous times of Claude to speak with council (no help)
concrete is
also damaged
wood around
window is rotten
holes in
the wood by windows
roof
overhang caused all the issues
Claude
seen, Cathy seen, Ron seen!
Council to give answer to Zeba by tomorrow – Zeba wants it
done by end of Oct
Council agreed to hire Brian (recently interviewed) for G69
and then proceed from there.
A27 Dog Issue – letters and fine as well as conversations
with management company and owner have taken place
Council
agreed 7 day notice to be issued tomorrow (witnesses and pictures of dog in
premise, as well as running loose on common property).
Concerns with Hourding issues – Ron to see City of Prince George
Continued Review of Upcoming AGM
Package
Meeting called to an end at 7:35 pm
Next council Meeting will be October 13, 2011 for AGM
preparation
Meeting Minutes September 15, 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Sherry Powney, Dave Henderson, Elaine Nothstein
Meeting Called to order at 6:00 pm
Al’s Report:
3 posts
need to be replaced
Continuing
with A Frames
Continuing
with Window Frames, and seals
Will fix
flat roofs and facia’s
Need a new
drill – council agreed to purchase one from Home Depot
Ron – would like an Accounting Course and Computer Courses
Reviewed preparation for upcoming AGM
Meeting called to an end at 7:20 pm
Next council Meeting will be October 6, 2011
Meeting Minutes September 8, 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Sherry Powney, Dave Henderson, Elaine Nothstein
Meeting Called to order at 6:00 pm
Interviewed Brian in regards to doing some carpentry around
the complex (by job)
Alan and Jamie continue to focus on window sills
Reviewed Budget
Council agreed to do another Halloween Decorating Contest
with prizes being
1st
place $100, 2nd place $75, and 3rd place $50
Reviewing Snow Removal, Waste Management, and Insurance
Costs
Meeting called to an end at 7:12 pm
Next council Meeting will be September 15, 2011 for AGM
preparation
Meeting Minutes August 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Sherry Powney, Dave Hen derson
Meeting Called to order at 5:35 pm
Al gave a Report
60 out of
64 Flat roofs painted
Weeding D
Drive
Trimmed
trees
D & A
Drive Windows scraped and painted
Replaced
Ties on Walkways that were warped
Started on
Door Frames and Peaks
Some
Peak roofs need replacing
Grass
cutting
Repairing
Fences and Gates
Al is requesting to keep Jamie on for the month of
September, Adrian
will be returning to school.
Ron seconded this motion!
Ron gave a Report
D Drive
hassle about towing vehicles
Dead mice
should be issue for owner’s not strata
Form K’s
are being filled out
Most residents and owners are
responding well to bylaw infraction letters, and complying to them
Propose to send letters to
Property Managers regarding form K’s not being filled out and fining them $50
for non compliance.
Council approved extending Jamie’s employment for the month
of September
Council approved issue with non compliance of Form K’s by
rental units.
Meeting called to an end at 6:40pm
Next council Meeting will be September 8, 2011
Meeting Minutes July 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Dave Henderson, Elaine Nothstein, Lorna Bihori
Meeting started at 6:10
pm
Reviewed Insurance Policy
To lower
premium and reduce liability limit to $5,000,000
Raise
deductible to $25,000
Nominated Sherry Powney to join council
-unanimous
Buy a leaf blower/vacuum for maintenance department
Need Signage for Dumpsters – Cathy and Alan looking into
this
Trees need to be looked at
Meeting called to an end at 7:20 pm
Next council Meeting will be June 16, 2011
Meeting Minutes June 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Dave Henderson, Elaine Nothstein, Lorna Bihori
Meeting started at 6:10
pm
Reviewed Insurance Policy
To lower
premium and reduce liability limit to $5,000,000
Raise
deductible to $25,000
Nominated Sherry Powney to join council
-unanimous
Buy a leaf blower/vacuum for maintenance department
Need Signage for Dumpsters – Cathy and Alan looking into
this
Trees need to be looked at
Meeting called to an end at 7:20 pm
Next council Meeting will be June 16, 2011
Meeting Minutes May 19, 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Dave Henderson, Elaine Nothstein, Lorna Bihori
Meeting started at 6:03
pm
Council went as a group to see E27, and D75 water damages
D75 is
owner’s responsibility
E27 is
window seal and gutter issue
Dan interviewed summer help – offer extended
F46 Tree – black rot – common property
Telus wants keys to the electrical rooms – the key will be
available during business hours at the office
A31 – Plug in Sewer – Power Snake couldn’t go down further
than 7 feet
-owner’s
issue – no one else affected
Reviewed a 2nd Resume for student summer help
(Dan to interview)
Insurance Quote – get a 2nd opinion
Janitorial for the office is no longer required – New Hire
Ron will take care of this
Council approached Sherry Powney to join council as we
require another member and she was next in line with the most votes at the AGM
Meeting called to an end at 7:30 pm
Next council Meeting will be June 2, 2011
Meeting Minutes May 12, 2011
Monthly Strata
Council Meeting
Attendees: Dan Veller ,
Dave Henderson, Elaine Nothstein, Lorna Bihori
Meeting started at 6:00
pm
Interviewed: Ron
Janzen – people skills, maintenance knowledge
Behind G drive – water issue – pump truck called in to drain
it – arrange to have it paved this summer
Reviewed Resume for Summer Help – offer extended
Fire Hazard – City of PG
wants Gate Locks Removed
D75 Back bedroom leaking – council to go and see
G hole in exterior of building – Dan to go look
Meeting called to an end at 8;00 pm
Next council Meeting will be May 18, 2011 for AGM
preparation
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