MINUTES
OF THE ANNUAL GENERAL MEETING of 2006-2007
THE OWNERS STRATA PLAN PGS 173
ALPINE VILLAGE
Held on Thursday, November 29, 2007
Held at the Days Inn, 600 Quebec Street, Prince George, B.C.
The meeting was chaired by the Council President, Dan Veller.
CALL TO ORDER
The Chair called the meeting to order at 7:40 pm.
CERTIFY PROXIES AND CORPORATE REPPRESENTATIVES
The attendance register was taken at the door. There were 95 Owners represented in person (26) and by proxy (69). Under these circumstances, a quorum was present and the meeting was able to proceed with the business at hand.
APPROVAL OF THE AGENDA
It was moved by Dave Henderson and seconded by Betty Andrews to approve the agenda, as amended, for this evening’s meeting.
CARRIED
AMENDMENT TO THE AGENDA
It was moved by Mike McAdams and seconded by Maureen Bricker to amend the Agenda by moving to have the Election to Council before the Adoption of November 14, 2006 Minutes
Unanimous
CARRIED
ELECTION OF COUNCIL
For the election to Council the Chair was transferred to the Strata Office Manager. The Chair noted that the strata act allows for a minimum of three individuals up to a maximum of five individuals on council.
For the purpose of election, the previous council was dissolved and nominations were requested. There was nomination for nine candidates. Votes were received from members present only under secret ballots.
The new council voted in for the 2007 – 2008 year is:
Dan Veller
Mike McAdams
Maureen Bricker
Dave Henderson
Lorna Bihori
ADOPTION OF FEBRUARY 7, 2007 MINUTES
It was moved by Tim Veeken and seconded by Gail Warren to adopt the minutes of the meeting held February 7, 2007 as circulated.
CARRIED
UNFINISHED BUSINESS
No unfinished business
PRESIDENT’S REPORT FOR 2006-2007
The president’s report was presented by Dan Veller and is attached for the owners’ reference.
Moved by: Gail Warren and seconded by Sheryl Dodorico to accept the President’s report as presented and read.
Unanimous
CARRIED
INSURANCE REPORT
A copy of the Insurance report was presented to the members
REVIEW AND APPROVAL OF THE OPERATING BUDGET FOR 2007 – 2008
The Owners were presented with two possible options. Budget A had no increase in monthly maintenance fees. And Budget B with a 10% increase in maintenance fees
The members asked clarification on the status of the Contingency Reserve. The Contingency Reserve Funds now stands at $267,000 as of September 30, 2007.
A motion was presented by Margaret Anderson and seconded by Heather Bennett to transfer the operating surplus of $60,000.00 from the operating budget of 2006-2007 to the contingency reserve fund.
Unanimous
A motion was presented by Margaret Anderson and seconded by Heather Bennett to accept the proposed 2007-2008 Operating Budget with an increase of 10%.
The motion needed a 75% vote in favour. The motion was defeated (32 in favour; 62 against; 2 abstentions).
NEW BUSINESS
The members present discussed several matters:
A) The matter of new siding and problems related to the issue, i.e., condition of current siding, replacement with new siding, paint, rot of actual siding, etc.)
B) The issue of parking, particularly on D54 affected with the presence of trees preventing easy access.
C) The issue related to fencing along Strathcona Avenue. It was determined that fencing will not be replaced at this time for security reason.
D) The issue surrounding window replacement (at the owner’s cost and expenses) and the eventual clean up of the basement window by the strata.
E) The matter surrounding security and cleanliness around the complex
ADJOURNMENT
The meeting was adjourned at 9:40pm
________________________________________________________________
President’s Report, 2007
Fellow Owners
My name is Dan Veller and I am the president of the strata council. This past year we have enjoyed our second year of self management. We have experienced the same growing pains with managers, maintenance and bookkeeping. I am very confident that it is now finally behind us. As you know we as your current council continue to volunteer many hours and large amount of energy getting through this second year.
We have accomplished many things this past year. We continue to replace roofing as required; we have most of the fencing completed in the complex. We planted flowers and some lawn seed and it did help to brighten up the complex. We have had a very busy year with our maintenance workers. They have been pushed very hard by us and it would be greatly appreciated if all of you would give them a word of encouragement from time to time.
Property values are still increasing in the complex and are expected to continue for a few years to come. We still need to spend money to keep our homes looking as they should. The long term maintenance plan that we are using must be kept up or we will fall far behind and special assessment will be required to catch up.
We are looking at two major items that will need attention very soon. The first is the siding. This will take a lot more time to try to put pricing in place. We are working on it and will keep all of you posted as to what we come up with. We understand that there will be some of you who will require help from council and we are also looking into that as well. The second is paving and still a few years away however it is still a very large item that must be dealt with. We need to stay on course and continue to grow our contingency fund to protect all of us for future problems.
Our focus for the new-year is as follows:
1. Shingle replacement will continue as required, the good news is we are almost
done the entire complex. We should be finished in two more years.
2. We are putting together a landscaping plan to change the look of the complex. We
need to make it look more attractive and comfortable for families to live.
3. Bylaw enforcement is also a main priority. It is in our bylaws that all pets must be
registered with council including a picture of the pet. This will no longer be
tolerated as the pet issue has become out of hand.
4. Building the contingency reserve is always a goal for the present council as we
are aware that there are major repairs just around the corner.
5. We are looking into something that will be a permanent fix for the exterior of the
complex. We are currently looking at vinyl siding. This is going to be a major
expense but must be dealt with sooner than later.
6. Last, we need more community support from within the complex to build
committees to help us with all of our tasks. We must continue to lobby the city
about the park and lighting improvements. I ask for this every year and we really
need your help so please volunteer to make Alpine Village a better place to live.
We hopefully have a great team heading into the new year and we will look forward to your input and help with all of our duties in and throughout the complex.
Yours truly
Dan Veller
