Monthly Strata Council Meeting
October 28, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams (by phone), Elaine Nothstein
Absent: Lorna Bihori
Meeting Called to order at 6:00 pm
This meeting is in lieu of the regular meeting of Oct 12, 2010 for which there was no quorum.
Last months minutes were reviewed
– Budget and preparation for AGM has been completed in accordance with recommendations, suggestions from CHOA.
Manager’s report:
- Returning from vacation and just reviewing events of last 2 weeks.
- Found on desk a document dated Oct 12, 2010 from Valerie Conklin concerning landscaping and flower beds caring from the period of May 1, 2010 to August 31, 2010. Ms. Conklin was asked on several occasions during that period to present a proper document for Council approval. The document was to include work proposed, number of hour per day or per week and payment requested for the work.
- AGM documentation is completed and final draft is submitted to Council for approval. Documents must be mailed no later than Tuesday Nov. 2, 2010.
Council meeting
- Proposed by Dan Veller, seconded by Mike McAdams that a compensation of $370.00 be
given to Elaine Nothstein for replacing the Claude’s vacation and for taking care of the office during his absence. - All in favor – (E. Nothstein abstention)
- Council reviewed the document submitted by Ms. Conklin. Ms. Conklin provided a contract and an invoice after the end of the fiscal for work that was not presented to the Council prior to starting, despites several requests by the Office Manager to do so. Ms. Conklin is also asking for a sum of money that was not previously discussed or agreed to by the Council and Ms. Conklin is asking for GST, which is no longer legal and for which she does not have a GST tax number.
The Council cannot approve this expense because there was no previous approval, the fiscal year ended on September 30 2010.and the 2009-2010 budget is no longer available.
- There will be no meeting in November as the AGM is set for November 25, 2010.
Meeting adjourned at 7:00 PM
