Present: Jason Morris, Dan Veller, Antionette Valmonte, Bruce Ian Charneski, & Resident Managers Kevin Creamore & Sophie Samycia
Meeting called to order at 5:35pm
Motion to approve minutes of March 1st, 2006 Meeting
Motion: Dan 2nd : Bruce Carried
Presentation to Council: 2 owners requested to attend the April 5th meeting to express their concern about the enforcement of Bylaws in the complex. They feel that council and the strata managers are not being tough enough on the tenants & Owners that are breaking the Bylaws. Council has agreed that they need to be more rigid with the enforcement of bylaws. Council is looking into the regulations see if they can indeed be more forceful with owners and tenants with regards to bylaw infractions. Council will be fining the owners for the actions of their tenants. The Strata Mangers will be sending bylaw infraction letters to the Managers, Owners & Tenants when a Bylaw infraction occurs.
OLD BUSINESS
Treasurer's Report: A bookkeeper was hired and Kevin is in the process of working with them to bring everything up to date. Direct Debit is ready to go and any Owner wanting to use this feature can do so. The forms were sent out April 3rd. The first withdrawal will be May 1st 2006.
Insurance: Last month Kevin and Sophie started the process of getting Quotes from Insurance companies. The Complex insurance expires May 31st 2006. We have received a quote from Co-Operators who currently hold our insurance policy. We’re still waiting on a few more.
Direct Debit / Strata Fees: As noted in the Treasurer's Report the direct debit is ready to go. Many owners are behind in their Strata Fees because of there being no Direct Debit. If you haven’t paid your Strata fees for the last 3 month please call the Strata Managers and they will tell you were your account stands.
NEW BUSINESS
Managers Report: A new cell phone plan was chosen and Telus Mobility was nice enough to start the plan retro February 1st for us. Kevin & Sophie looked over the Bill for the phone line going into the office and made some change to that line as well that will save $12.00 a month. With the Insurance needing to be renewed Kevin and Sophie brought it to Councils attention that there hasn’t been an appraisal done since 2001. The cost is $300.00. Kevin and Sophie are going to talk to the appraisal company to see if we can get a better rate seeing that they have done Alpine Village’s appraisal’s in the past so all they would have to do is update some numbers.
Staffing: Jack Gagnon has been hire as the summer help. He started April 3rd. Kevin & Sophie have given their notice. They will continue to do the Strata Manager job until the end of May. Council will be placing an add in the news papers and in the Government Job Bank. Resumes will be accepted until April 30th 2006. Council will be excepting written resumes only. No Phone calls.
Form K’s: Owners and Managers are again forgetting to hand in there Form K’s. This form holds the tenants that rent here in Alpine Village to the bylaws that the Owners implement. As stated in the bylaws *1.04 An Owner will be charged a penalty for failing to provide the Management Company with a completed Form K prior to the Tenant’s occupancy. A penalty of $50.00 will be assessed to any Owner who fails to provide a Form K to the Management Company.
Council is going to enforce this Bylaw strongly. As a special consideration as of May 1st 2006 Managers and Owner will have 5 days after the Tenants move in to produce a Form K. As of June 1st 2006 the Form K’s must be in prior to the tenant moving in.
Speed Bumps: Some tenants and owners are not abiding by the speed limit posted in the complex. Kevin and Sophie will be looking at prices to install more Inverted Speed bumps in the complex.
Laundry Room: A letter was found in amongst the file as Kevin was organizing that stated that the laundry room at one point in time was running at a loss. Council is going to look as some numbers and will bring it up at the next AGM for a vote, whether to keep the laundry room open or shut it down.
Meeting adjourned at 7:00pm
Next Strata Council Meeting: Wednesday, May 3rd 2006, 5:30pm