Alpine Village Strata Council Meeting Minutes
Of March 21, 2007
In attendance Dan Veller, Maureen Bricker, Mike McAdams, Heather Bennett, Patricia Nyeste, Claude DesRoches and Jacques Gagnon
Call to order 5:35 PM
Special Guests: Eric Wilson – Manager WIC Construction
Andrew Ellis – L&M Engineering
Mr. Wilson & Ellis presented to the Council a revised plan of the section of the complex located between Strathcona Ave, the “I” drive and Highway 16 in regards to the Easement allowing access to water, sewer, gas and hydro. The easement has been currently used to provide water and power to the new Hyundai dealership across the highway.
Unfortunately, an additional 10 feet of the strata property was needed and used along the said easement to complete the work. The new western easement border will follow the fence separating Strathcona Court and Alpine Village.
Once the work is finished and approved, landscaping will be redone at Alpine Village satisfaction. This work will include asphalt for the driveway and proper landscaping.
In order to comply with all rules and regulations pertaining to Strata Properties, a Special Resolution requiring a ¾ vote must be presented to the Owners of Alpine Strata PGS 173.
Although, legally, the Owners cannot make any objections to the access, the easement provides legal access to the services by their owners.
On another note, we also have received a special request from BC Hydro requesting an easement on our property along the Highway to allow for an anchor cable, currently in place, to support a hydro pole already installed. This Special Resolution also requires a ¾ vote resolution.
Regular Meeting is called to order 6:25PM
February Minutes were approved.
Old Business
- Still looking for decent price for fencing boards
- Still working on getting information for compensation package with Chamber of Commerce.
- Tools have been purchased and are secured.
New Business
1- The Council received the explanations and requests from L&M Engineering and WIC Construction and understood the situation. Considering that the easement is necessary to provide access to the hydro, gas and water services, there is nothing much that can be done other than ensure that the paperwork is completed properly, that all legal issues are covered and to prepare the Special Resolution for the Owners to be voted on at a Special Meeting. Meanwhile authorization has been given by the Council to Terasen Gas to continue and complete the installation of the gas line since they are operating within the perimeter of the actual easement.
However, since the services involved have destroyed the landscape of the “I” drive, the Council will prepare a landscaping plan including asphalt to be completed by the services requiring the new easement. Documentation will be prepare by the Council and review by legal advisor to protect the Strata.
Maintenance Report
- Spring cleaning of the driveways and parking area is almost completed. We have noticed that some occupants have already done their lawn and are assisting the maintenance crew.
- A letter should be sent to all occupants in April requesting assistance to complete spring clean-up of the complex (front and back yard). With the letter we should attached a garbage bag and ask the occupant to put it on the front steps for the maintenance crew to pick up.
- We have a problem with some garbage bins that have rotten bottom and should be replaced soon. Management will deal with this.
- We continue to trim trees were needed and we continue to work on repainting signs for
the complex.
Manager’s Report
- The Manager just attended a special day training on security and will be taking some steps to improve the security around the complex, mainly concerning pathway identifications, tree trimmings and additional lightning in back alleys.
- We are still having difficulties in finding a supplier to provide us with fence boards at a decent price. Dan Veller and Mike McAdams will get in touch with some of their personnel contacts.
- Some owners have contacted the office requiring a gate to access the back alley from their backyard. That will not be a problem; however for security purpose the opening lock will be inside the yard and lock at the discretion and responsibility of the owner/occupant.
- In regards to the easement, the manager will review the requests and prepare the documentation accordingly, i.e., resolutions for ¾ vote for the enlargement of the easement to provide access to services along the fence of the “I” alley and additional easement for BC Hydro along the highway to allow access for their anchor. Once documentation is ready, it will be review by legal advisor to ensure the legality and proper description before being sent out to Owners for approval.
Meeting was adjourned at 7:10 PM