Alpine Village
Annual General Meeting
Held November 25, 20010
Meeting called to order at 7:30 pm
Certified Proxies and Corporate Representatives
Quorum reached as 124 present in person or represented by proxy.
Asked if anyone minded Dan Veller (previous president) asking Claude DesRoches to chair the meeting – 100% approved
Proposal to have election of council first, motioned by Dan Veller, seconded by Glen Blair, all in favor unanimous.
Proposal to accept changed Agenda, Motioned by Dan Veller, seconded by Sherry Powney., all in favor unanimous.
Council Voting:
All 5 current members agree to let their names stand plus Sherry Powney and Karrie Cookhouse.
There are 7 nominations: Dave Henderson, Lorna Bihori, Dan Veller, Sherry Powney, Elaine Nothstein, Mike McAdams, and Karrie Cookhouse
Votes read as follows: Elaine Nothstein 118, Lorna Bihori 117, Dave Henderson 115, Dan Veller 110, Mike McAdams 86, and Sherry Powney 39, and Karrie Cookhouse 16. Therefore the first 5 names with the most votes are the new council members.
Approval of General Meeting Minutes of Nov.30, 2009, motioned by Glen Blair, and seconded by Dave Henderson, all in favor unanimous.
President’s Report Accepted, motioned by Beth Beeson, and seconded by Holger Kiem, 120 in favor and 4 opposed.
Resolution #1 – adjourned, CHOA recommends all owners and tenants have liability & content insurance. Motion to adjourn vote to a future date due to wording amendments – Yes unanimous.
Resolution #2 PASSED = Yes 110, No 14, Abstain 0
Resolution #3 PASSED = Yes 110, No 14, Abstain 0
Resolution #4 PASSED = Yes 101, No 22, Abstain 1
Resolution #5 PASSED = Yes 120, No 4, Abstain 0
Resolution #6 FAILED = Yes 90, No 31, Abstain 3 = Did not pass, needed 92 – Owner responsible for anything NOT covered by insurance. CHOA recommended, will re vote in the future.
Report on Insurance
Review and Approval of the Financial Statements 2009-2010 motion to accept by Dan Veller and seconded by Dave Henderson, all in favor unanimous
Review and Approval of Proposed Budget for 2010-2011 PASSED = Yes 84, No 37, Abstain 1 Increase Strata Fees 5% to cover the new tax (HST)
Surplus PASSED = Yes 124, No 0, Abstain 0
Transfer additional expense PASSED = Yes 123, No 0, Abstain 1
New Business
Watering Issues throughout complex discussed
Staffing Issues discussed
Special Levies for individual blocks of the complex instead of the entire complex discussed
H & I blocks roofs are heaving – will call Artic Roofing to come and look at their work.
Special Meeting to discuss and re-vote on Resolution #1 and #6 in the future
Meeting Adjourned motioned by Sherry Powney, and seconded by Cheryl
Meeting Adjourned at 9:06pm
President’s Report, 2010
Fellow Owners:
My name is Dan Veller and I am the president of your Strata Council. We are still enjoying self management; however there are some who feel we should have a management company in charge. We should not let this happen, as it will only cost each and every one of us more money every month and nothing will likely change. We work for you. You tell us what you want done and we do just that, as long as we have the funds in place. A management company can cost us up to $ 50.00 per unit per month. This would equal approximately $ 143,400.00 per year. With that amount of money and self management, we can do almost anything! Please remember, we are volunteers and do not get paid. We are currently enjoying some of the lowest strata fees in the province and I feel it should stay that way. We also have not had any special assessments in the eight years that I have been your president. Special assessments are also common with management companies. It is imperative this year that you send in your proxies so we can hold on to self management. Please mail or fax your proxies to 250 – 562 – 1122 and use my name and I along with the rest of your council will guarantee you that we will look after your investment.
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Now for the balance of your council’s plans for the up and coming year:
We are recommending a 5 % increase to help with the new tax burden
We are trying to contract out most of our work so when we need people we have them. Also, when we do not, we are not paying a salaried position.
We now have only two roofs left to redo and they will be done this year - $ 45,000.00
As our roofing gets done, yard maintenance has become more of a priority to us and it shows
Landscaping is looking better every year
Asphalt repairs in A drive are going to be done quoted - $ 35,000.00
Some of the flat roofs are scheduled to be repaired this year - $ 10,700.00
We are replacing the gutters on 10 buildings this year - $ 20,000.00
Security cameras are operating – We have been able to assist the RCMP on many occasions with copies of back up discs. We should all feel more comfortable living in a more secure complex
We are asking to take $ 111,700.00 from our contingency reserve for these repairs
We had a meeting with CHOA and they feel that as a group we are doing very well and in a rather strong position financially with a very good long term maintenance plan
We still have a general purpose room that remains mostly unused. Please feel free to put in your request for a special interest group to meet and use it. We would like anyone interested to help, to set up crib, bridge or whatever game or meeting that you as the owners or tenants would like to see.
Hopefully, we will have a great team heading into the next year and we look forward to your input and help with all of our duties in and throughout the complex. PLEASE – remember to send your proxies, it is crucial this year!!!
Yours truly,
Dan Veller
Alpine Village Strata - PGS 173