Meeting Minutes Jan 30th 2014

Present: Derek Fullerton, Beth Beeson, Emily Bain, Sharon Hordy, Franci Meerholz (via telephone conference call)
Administrative Services: Helen DeGoot (Licar Management Group)
Home Owner: Dan Veller - entered the meeting at 6:00 PM.

Call to order: 5:35PM

Additions to Agenda: none

Motion: (by Shoron Hordy) To approve agenda
Seconded: by Derek Fullerton
Carried

Motion: (by Sharon Hordy) To approve Jan 16 2014 minutes (previously circulated)
Seconded: Derek Fulllerton
Carried

Motion: (by Franci Meerholz) To approve Financial Report dated Sept 30th 2013
Seconded: by Derek Fullerton
Carried

Reports:
-Office manager Report by Phyllis Thorkelson
-Maintaince Report by Mike Grimsrud (presented by Phyllis Thorkelson)
Motion: (by Emily Bain) To accept reports
Seconded: by Franci Meerholz
Carried

Correspondence:
Motion: (by Sharon Hordy) To acknowledge receipt of Correspondence
Seconded: by Emily Bain
Carried
-Letter from the Office of the Information and Privacy Commissioner-received Jan 24 2014
-Letters of Complaint from units D54 and A111
-Letter from A105: request for an additional pet
Motion:(by Emily Bain) To deny the request
Seconded: by Franci Meerholz
Carried

Motion: (by Emily Bain) To direct Office Manager to provide arrears info for collection for Strata Lot 065 to Lawyer CD Wilson and also for approximate cost to act on behalf of the Strata Corp.
Seconded: by Sharon Hordy
Carried

     -Updated arrears list by PhyllisThorkelson
     -New "K" form letter
     -New Complaint/Incident Report Letter
     -Bylaw amendments to be voted at SGM
     -2013/2014 Proposed Budget and Contingency Fund Contributions

Motion: (by Beth Beeson) To instruct Office Manager Phyllis Thorkelson to email completed Depreciation Report to all owners that we have email addresses for.
Seconded: Derek Fullerton
Carried

9. New Business:
    Motion: (by Beth Beeson) To include Emily Bain and Franci Meerholz as signing authority at the bank - AND - ANY TWO of the five to sign, and they are: Derek Fullerton, Beth Beeson, Sharon Hordy, Emily Bain and Franci Meerholz.
Seconded: Derek Fullerton
Carried


10. Maintenance;
     -No flood damage to Strata complex that we know of.
     -Strata pruchased a sump pump for $125.00 from Princess Auto. Pump used during flooding.          Pump worked very well. Three new pumps needed for when flooding occures again.
     -Mike has been working on down-spouts in the Blue section and has them all repaired using new
      drain pipe.
     -Crack master has not returned our calls.
     -Spruce trees in complex causing damage to roads, sidewalks, foundations and sewers. Mike has
      identified all trees that he feels should be cut down. Quotes required for tree and stump removal.

11. In Camera: at 7:30 PM
     -discussed arrears

12. Next Meeting: Thursday Feb 20 2014 at 5:30 PM

13. Meeting termination time: 8:17 PM

Meeting Minutes Jan. 16th 2014

Present: Beth Beeson; Sharon Hordy; Franci Meerholz (via conference call)
Adminidtrative Services: Helen DeGroot (Licar Management Group)
Regrets; Derek Fullerton; Emily Bain

1. Call to order at 7:22 PM

2. Additions to Agenda: Received Depreciation Report

3. Motion: (by Sharon Hordy) To Approve Agenda
  Seconded: by Franci Meerholz
  Carried

4. Motion: (by Sharon Hordy) To Approve minutes from Jan 3rd and 4th / 2014 preciously circulated.

5. Correspondence:
    -From Office Manager
    - 2 letters of complaints
    -Final Depreciation Report received. Copy to be provided to owners at SGM
   Motion: (by Sharon Hordy) To acknowledge receipt of correspondence.
   Seconded: by Franci Meerholz
   Carried

   Motion: (by Franci Meerholz) To approve that the Office Manager to advise all owners who  have   rented units that a Form "K" must be completed and forwarded to the office within 14 days.
Seconded: by Sharon Hordy
Carried

   Motion (by Franci Meerholz) To give authorization to the Office manager to deal with complaints on an ongoing basis informing both the tenamt and the owner of the by-law violation (s).
Seconded: by Sharon Hordy
Carried

6. Maintenance:
   -Maintenance Report from Mike Grimsrud
   -Flooding
   -Repair office door, secure and weather strip
   -Down pipes fallen off of 'blue' buildings. Mike to reattach.
   -Tool inventory

7. Old Business:
    Motion: (by Sharon Hordy) To ratify to hire new Office Manager Phyllis Thorkelson effective on Jan 8 2014.
    Seconded: by Franci Meerholz
    Carried
    -C.D. Wilson Law Corp. vetting by-laws in compliance with the Strata Property Act, is on-going.
    -Regarding our request to the Accountant for receipts form 2007 &2008 for loans to Claude DesRoches: Accounting does not have the receipts.
    -Emily Bain and Beth Beeson met with Banker regarding business accounts.

8. New Business:
    -Locks and Passcode changed out in office
    -Report from Office manager regarding Liens and Accounts Receivables.
    Motion: (by Franci Meerholz) To instruct Office Manager to contact the mortgage holder for those strata units which have liens registered on the title.
    Seconded: by  Sharon Hordy
    Carried

   Motion: (by Franci Meerholz) from Council for Office Manager to send DEMAND Notices to: Lot 234-H121; Lot 225-H112; Lot 223-H110; Lot 179-G66; Lot 139-E26; Lot 122-E9; Lot 33-A33; Lot 031-A31; Lot 29-A29; Lot 024-A24; and to follow with Liens after the 14 day period has been exhausted.
   Seconded: by Sharon Hordy
   Carried.

9. Next meeting: Thursday January 30 2014 at 5:30 PM

10. Meeting adjourned; 9:06 PM

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