Present: Beth Beeson; Sharon Hordy; Franci Meerholz (via conference call)
Adminidtrative Services: Helen DeGroot (Licar Management Group)
Regrets; Derek Fullerton; Emily Bain
1. Call to order at 7:22 PM
2. Additions to Agenda: Received Depreciation Report
3. Motion: (by Sharon Hordy) To Approve Agenda
Seconded: by Franci Meerholz
Carried
4. Motion: (by Sharon Hordy) To Approve minutes from Jan 3rd and 4th / 2014 preciously circulated.
5. Correspondence:
-From Office Manager
- 2 letters of complaints
-Final Depreciation Report received. Copy to be provided to owners at SGM
Motion: (by Sharon Hordy) To acknowledge receipt of correspondence.
Seconded: by Franci Meerholz
Carried
Motion: (by Franci Meerholz) To approve that the Office Manager to advise all owners who have rented units that a Form "K" must be completed and forwarded to the office within 14 days.
Seconded: by Sharon Hordy
Carried
Motion (by Franci Meerholz) To give authorization to the Office manager to deal with complaints on an ongoing basis informing both the tenamt and the owner of the by-law violation (s).
Seconded: by Sharon Hordy
Carried
6. Maintenance:
-Maintenance Report from Mike Grimsrud
-Flooding
-Repair office door, secure and weather strip
-Down pipes fallen off of 'blue' buildings. Mike to reattach.
-Tool inventory
7. Old Business:
Motion: (by Sharon Hordy) To ratify to hire new Office Manager Phyllis Thorkelson effective on Jan 8 2014.
Seconded: by Franci Meerholz
Carried
-C.D. Wilson Law Corp. vetting by-laws in compliance with the Strata Property Act, is on-going.
-Regarding our request to the Accountant for receipts form 2007 &2008 for loans to Claude DesRoches: Accounting does not have the receipts.
-Emily Bain and Beth Beeson met with Banker regarding business accounts.
8. New Business:
-Locks and Passcode changed out in office
-Report from Office manager regarding Liens and Accounts Receivables.
Motion: (by Franci Meerholz) To instruct Office Manager to contact the mortgage holder for those strata units which have liens registered on the title.
Seconded: by Sharon Hordy
Carried
Motion: (by Franci Meerholz) from Council for Office Manager to send DEMAND Notices to: Lot 234-H121; Lot 225-H112; Lot 223-H110; Lot 179-G66; Lot 139-E26; Lot 122-E9; Lot 33-A33; Lot 031-A31; Lot 29-A29; Lot 024-A24; and to follow with Liens after the 14 day period has been exhausted.
Seconded: by Sharon Hordy
Carried.
9. Next meeting: Thursday January 30 2014 at 5:30 PM
10. Meeting adjourned; 9:06 PM