March 26, 2014

ALPINE STRATA Council # 173

Meeting Minutes

Present: Beth Beeson; Sharon Hordy; Bart Hobson; Franci Meerholz

Administrative Services: Helen DeGroot (Licar Management Group)

Regrets: Derek Fullerton

Homeowner Dan Veller: (entered the meeting at 5:35 PM / left the meeting at 6:00 PM)

1. Call to order at: 5:35 PM

2. Homeowner, Dan Veller, requested to be heard on questions that he sent to Council.

     -Council will respond to Dan Veller in writing with responses to his questions within 7 days.

3. Additions to Agenda: None

4. Motion: To Approve Meeting Minutes from Feb 26 and March 19^th, previously circulated (by Sharon Hordy)

Seconded: By Francie Meerholz

Carried

5. Reports:

   Manager:  

-Financials: Balance Sheet as at 02/28/2014

-Contingency Reserve Fund Statement from Jan 31 2014 to Feb 28 2014

Motion: (by Franci Meerholz) To approve the Feb 2014 Financials

Seconded: by Sharon

Carried

-Balance owed to Strata Feb. 2014, $29,118.71.

-Balance owing to Strata March 26, 2014, $21,018.48.

-Collections: Recovered from SL024, $5545.08 Strata fees, $507.81 interest $128.30 fines and $1724.26 in Legal fees.

- We have recovered from SL 225, $668.96 in Strata fees.

-Recovered from SL 223, $1400.86 in Strata fees.

-Recovered from SL 139, $818.04 in Strata fees.

-Recovered from SL 133, $812.11 in Strata fees.

-Liens have been placed on SL 029, SL 179, SL 122, SL 065, SL 070, and SL 046.

-These 3 Strata units have gone to the courts for collections- SL 046, SL 179, and SL 029.

- Infractions and Violations: Many by-law infractions have been observed and noted. Warning letters have been sent to homeowner. In the case of rental units warning letters have been sent to both homeowner and property managers. Violations will be issued if homeowners do not rectify the infraction (s). The complex will be checked on a regular basis for by-law infractions. Parking will not be tolerated in FIRE LANES. This is a safety issue. Vehicles will be towed at the owner’s expense and a bylaw infraction letter will be sent to the Strata unit owner.

-Persons who receive a Notice of Violation will have 14 days to request a hearing regarding the matter. Failure to comply with the Bylaw regarding the violation or to request a hearing will result in a fine of up to $200.00 being charged every 7 days pursuant to BC Strata Property Act # 135, until such time that Bylaw #__  has been complied with.

-Civic address changes for some units in ‘A’ drive. City of PG determines the civic address and they have re- classified the units A93, A94, A95, A96, A97, A98, and A104. They are all now ‘B’ drive.

Motion: (by Bart Hobson) To instruct office Manager to send out by-law infraction letters to Owners and Property Managers of strata units that are causing disturbance (s).

Seconded: by Sharon Hordy

Carried

 Maintenance: (Mike Grimsrud)

-Some major and minor stucco repairs are required.

- Some wood siding needs to be replaced.

-Painting, calking and sealing building envelope is required.

- Some Trees are plugging gutters and their roots are causing damage to roads, sidewalks and foundations.

  Quotes have been obtained for removing trees. Discussion will ensue at SGM.

- Electrical Room doors kicked in and fuses stolen from Unit’s A84 & A42 fuse panels, resulting in an emergency call out of an electrician.

- Repaired broken electrical room doors and reinforced several others.

-Sewer backups (Feb 28) in ‘A’ drive. Roto Rooter was called to unplug blockage.

-Children jumping over fences resulted in broken fence at rear of ‘B’ drive.

-Blockbuster scoped sewers in A1 – A16 block. Awaiting the report from Blockbuster.

-Defective signs are being replaced.

-Dumpsters constantly full of garbage, dishwashers, furniture, etc.

- Excessive dumping of furniture around garbage bins.

-Flooding in ‘A’ drive. Used sump pump to drain flooded areas

Motion: (by Bart Hobson) To accept Office Manager’s report and Mike’s Maintenance report.

Seconded: by Sharon

Carried

6. Correspondence:

Letters from:  SL019;  SL065; SL210; SL234; SL001; SL002; SL038; SL191; and SL035.

Motion: (by Franci Meerholz) To acknowledge receipt of correspondence

7. Old Business:

-2013/2014 Proposed Budget: discussed increases to Contingency Reserve Fund as recommended in Depreciation Report and also identified costs that need to be funded out of the Operating Fund. Costs need to be clearly identified and budgeted for. 

-Snow clearing invoices (Aurora) to March 17 is $35,277.00.

-Sweeping will be extra. Office Manager to call for quotes for sweeping.

-Office Manager to call for quotes to have all the sewers scoped.

-Insurance claims from past years: 2008; 2009; 2010 (totaling $48,407).

Beth Beeson is to contact Insurance Company to discuss what we can do to keep our premiums as low as possible.  

-Fencing Invoice: Superior Link: Invoice for 933 ft. of fencing along 20^th Ave. Work completed. Total cost $27,990.00. Advance payment of $10,000. Final payment $18,889.50 has been paid in full .As previously arranged,  Gill from Superior Link to meet with Mike Grimsrud regarding back fill underneath new fences and re-seed areas.

-No more new work to be started on fencing until voted on at SGM (Major expenses to be budgeted from Contingency Fund).

8. New Business:

-Motion: (by Sharon Hordy) to meet with Office Manager and Maintenance Manager to conduct work reviews.

Seconded: by Franci Meerholz

Carried

- Complaints: (4) written complaints (Incident Reports)

1. Noise complaint re: SL 175

2. Noise complaint re: SL 236

3. SL 49: Dog barking, running free and pooping everywhere.

4. Re SL 55: unruly behavior of tenants and their guests.

Motion: (by Bart Hobson) to instruct Office Manager to send by-law infraction notices to offending units’ Owners and Property Managers.

Seconded: by Sharron Hordy

Carried.

               

Motion: (by Franci Meerholz) To instruct Office manager to add Confidentiality statement to every outgoing email from Alpine Strata Office.

Seconded by Sharon Hordy

Carried

- Waste Management: 2012 Contract says 6 yard bins, yet only 4 yard bins were provided.

 Result is a breach of contract.

Motion: (by Franci Meerholz) to declare the contract with WM null and void due to breach of contract by WM, and to obtain quotes from other waste disposal businesses for their services.

Seconded: by Bart Hobson

Carried

-  Work BC Employment Services Center Get Working for Youth will have new funding available April 1^st. Last year the BC Govt. funded program had $2800.00 available to offset hiring cost and an additional $1000.00 towards training. Hopefully we can qualify to get some funding.

Franci Meerholz to inquire about funding for hiring new employees for summer work.

See the website:  http://www.getyouthworking.ca/

Next Meeting: Wednesday April 16 2014 at 5:30

Meeting Adjourned: 8:00 PM