May 14th 2014
ALPINE STRATA Council # 173
Meeting Minutes
Present: Derek Fullerton, Beth Beeson, Sharon Hordy, Franci
Meerholz ( via conference call)
Regrets: Bart Hobson
1. Call to order time: 5:55PM suggested break time:
6:40 PM
2. Additions to Agenda:
- Equipment Rental from Gary
Gudmundson ( New Business)
·
Income: Recovered $8695.64 in unpaid strata fees from Strata lot # 77
3. Approve Agenda: Approved
4. Motion: by Sharon Hordy to Approve Minutes last
Meeting April 16 2014
Seconded: by Franci Meerholz
Carried
5.
Correspondence:
-Very
serious events requiring Police attendance at Strata lot # 137. Disturbances of
very serious nature has been going on
for over a month. Strata office has received many complaint letters from
residents regarding this unit.
-
Letter from Strata Lot # 38, requesting permission to install a window style
front door.
Not approved by Council
-Letter
from Strata Lot #75, requesting permission to do improvements with gas line for
fireplace and outdoor BBQ which would impact common property.
Not
approved by Council
Motion: by Sharon Hordy to acknowledge receipt
of correspondence
Seconded: by Franci Merholz
Carried
6. Maintenance:
•Report from Office Manager:
Financials as of
April 30/2014
Operating Fund (
+140,289.12) ; Contingency Fund ( +270,910.62); Accounts Receivables (
-$8,101.38)
Motion: by Beth Beeson to approve Office Manager and
Maintenance Report.
Seconded: by Sharon Hordy
Carried
•Sweeping and line painting, pot-hole patching. Quotes
are in. Contract verified.
Sweeping was done May 7th…. Strata not satisfied
with the sweeping that was done on May 7th.
Re-sweeping was
lined up for May 14th. Unfortunately, the sweeper, Rock-Tech decided
to reschedule. Date TBD.
•Plantings and vegetation planned. Work lined up
involving new hires
•Scraping of siding and repairs planned. Work lined up
involving new hires
7. Old Business:
·
A camera found to be out of focus/ adjustment
while investigating theft. Need someone qualified to work on older equipment to
look at this. Derek has looked into this and can have qualified technician analyze/troubleshoot the defective camera.
·
Discussed budget
·
Fencing project: Requires reseeding or sod and
replacing soil. Beth to contact Superior Link Fencing to have them fill-in the
gaps under the new fences that resulted when the snow melted. ( Fences were
constructed during the winter)
·
Water leak in Strata Lot # 143 was addressed ASAP
as was ongoing. Neighbor was contacted and plumber was called in April 22 to
assess. Plumber did not find any leaks. Strata called in a Roofer to assess
roof and he found it to be in good shape. Derek has sent a Letter to owner
advising what the results of the inspections done by the plumber and roofer
were. Derek has requested owner of SL#143 to reimburse Strata for the plumbing
costs.
·
We have one quote for the scoping of the sewers.
Require another quote to take to SGM for discussion and approval.
·
Beth investigating insurance renewal options
with Co-operators Insurance. Franci obtaining quote from Barton.
·
Franci had arranged for a football team to do
clean-up on this site for a donation to their team. Since the recent violent
activity at the complex, their coach and parents have disallowed the
offer.
·
Get Working for Youth project: Alpine to apply
and be accepted as project before we can hire grounds keeper and helper for
Mike. Franci setting this up. Have good
responses and prospects.
·
Update:
We have received a grant for $2800 towards hiring one new employee.
8. New Business:
·
New bylaw infractions noted on walk around by Council
on Sunday.
Motion: by Franci
Meerholz to instruct Office Manager to send out infraction
letters to owners for by-law infractions.
Seconded: by Beth Beeson
Carried
·
Lighting of complex requires replacement of
lighting fixtures and adding larger
spotlights.
Bart and Mike to identify some
dark areas and test-trial some new LED c/w photocell light fixtures.
Bart to get quotes on new fixtures once
quantity has been determined.
·
Lighting of areas around garbage bins once we
are sure that the bins are in the right
spots.
·
City and BC Hydro can offer ideas involving
better lighting for complex perimeter. Bart to investigate.
·
Motion:
by Beth Beeson, to include Bart
Hobson for signing authority at the bank AND any two of the five to sign and
they are: Derek Fullerton; Beth Beeson; Sharon Hordy; Franci Meerholz; and Bart Hobson
Seconded: by Derek Fullerton
Carried
·
Motion by Beth Beeson, to accept Phyllis
Thorkelson’s resignation letter of May 9th 2014
Seconded: by Derek Fullerton
Carried
·
To do: Advertise for new office manager. Consider proposal from
Flagship Accounting
·
Motion: by Beth Beeson to approving hiring of
construction workers, grounds keeper and helper
Seconded by Franci Meerholz
Carried
10. Next Meeting: to be determined
11. Meeting termination time: 8:00 PM