Monthly Strata Council Meeting
August 19, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Elaine Nothstein
Meeting Called to order at 5:45 pm
Last months minutes were reviewed
– Requested gates by Terasen Gas are completed. Letter of confirmation sent.
– One overhang flat roof done (G88 - urgency) – cost of $842.00. Full replacement of roof includes torch-on, plywood, roof sealant, paint, primer, flashing. Other roofs will require only minor repairs. Overhang roofs replacement and repairs to be planned for next year budget.
Eaves repairs: Problem is that eaves are old (4 inches) and most of them cannot be repaired as new model is 5 inches – difficult to find parts to repair. Replacement will cost approx. $2350.00 plus HST per building. Review of eaves replacement to be added to roof repair budget next year.
Problem owners/ occupants who do not comply with Alpine Village bylaws are now referred directly to City Bylaw Enforcement. Owners will also be fined directly by the City for non-compliance to animal and noise bylaws.
CHOA has provided us with recommendations to update our AGM Agenda and budget planning and presentation. Recommendations will be implemented for next AGM.
Budget Review
– Accts Receivable $19,145.00 of which $14,820.00 have liens and 5 more are pending.
- Further to discussion between the Office Manager and Waste Management our monthly pick-up rate and waste fees have been reduced from $4,474.00 to $3,6,77.00 per month starting August 1, 2010.
- Due to emergency repairs and unforeseen additional costs some budget items expenses
need to be covered by the Contingency Reserve Funds. These items are:
- Insurance: Budget: $41,000.00 Expense: $58.100.00 Diff $17,100.00
- Plumbing: Budget: $3,000.00 Expense: $20,200.00 Diff.: $17,200.00
- Electrical Budget: $1,100.00 Expense: $5,841.64 Diff: $6,000.00
- Roof repair Budget: $45,000.00 Expense: $49,500.00 Diff: $4,500.00
- Mgr Wages Budget: $27,000.00 Expense: $31,650.00 Diff: $4,700.00
Total funds required: $49,500.00
Motioned by Mike McAdams seconded by Dan Veller that due to budget shortfall caused by emergency repairs and unforeseen additional expenses that a sum of $49,500.00 be transferred from the Contingency Reserve Funds to the Operating Account to cover these costs. Carried unanimously.
September 18, 2010 – New CHOA course for Council Members – 3 people attending (Dan, Lorna Elaine)
Meeting ended at 7:15 pm
Council will meet next on September 16, 2010 at 5:30 pm