Meeting Minutes April 2012

Alpine Village Strata Meeting Minutes

April 26, 2012

6:05 Meeting called to order. Dan, Dave, and Karrie present.

·        German Shepard moved into complex. Letter to be sent to property manager to remind them that this is a banned breed and to have the dog removed.

·        Visitor parking not to go 24 hours.

·        Spring newsletter to be put out.

·        Some light posts not working. Alan to determine if it is line to post or if the resident of unit has post turned off.

·        Condition of grounds after winter damage assessed. Damage to be fixed when all of the snow has melted away.

·        1 quote received for aerating and fertilizing. Second quote to be obtained for review at May strata meeting.

·        Financials reviewed and found to be in order.

7:25 Meeting adjourned

Meeting Minutes March 2012

Alpine Village Strata Meeting Minutes

March 15, 2012

6:03 p.m. Meeting called to order. Dan, Dave, Lorna, and Karrie present.

·        Quotes for aerating and seeding to be gathered for next council meeting.

·        Health and safety issues discussed:

1. Letter presented on noise complaint. Proper procedure determined and to be implemented immediately.

2. Suspicious activity in one unit to be watched. Will cooperate with police to resolve.

3. Removal of barbecue in front walkway of one unit to be requested because of suspicious activity.

4. Aggressive dog discussed in January has been removed. Fines accrued need to be paid.

·        Bryan Reed has finished 3 of the repairs assigned. Some difficulty in contacting residents has slowed final 3 repairs. Bryan will be asked to do work caulking outside doors and windows around the complex along with fixing facings.

·        The number of peaked roofs left to be replaced to be determined for repairs.

·        Financials reviewed and approved.

7:00 p.m. Meeting closed

Meeting Minutes February 2012

Alpine Village Strata Meeting Minutes

February 16, 2012

6:00 p.m. Meeting called to order. Dan, Sherry, Lorna, and Karrie present.

·        Bryan Reed presented estimates on repairs. Totals $5490. Work approved.

·        Compensation claim because a car ran into a snowbank with a boulder in it. Claim denied by council.

·        Motorcycle parked in walk way. Council asks that it be removed from the property or insured and parked in owner's parking spot.

·        Permission sought to park trailer for permanent on site storage. Permission denied by council.

·        Council determines that all communication with the property management company Lycar be handled by e-mail only. All communications to be reviewed by council.

·        CHOA Property Depreciation seminar to be attended by Dan and Sherry on May 12, 2012 at the Ramada.

·        Financial statements reviewed and approved by council.

·        Discussion of cameras, lighting, and yard maintenance scheduled for April meeting.

8:15 p.m. Meeting closed.

Meeting Minutes January 2012

Alpine Village Strata Council Meeting Minutes

January 19, 2012

6:04 p.m. Meeting called to order. All council persons present.

·        Health and safety issues discussed

1. Too many pets in a unit

2. Disturbance at one unit where police were called and arrests made. Have Ron contact owner and ask for eviction.

3. One issue of disturbing the peace. Letter to be issued in warning.

4. Aggressive dog. Removal of dog requested.

·        Bryan Reed to be brought in to give estimates on repairs from flat roof leaks. Ron asked to make a list of the worst to give to him.

·        Crime stoppers to have a barbecue during our spring clean up.

·        Put notice in spring newsletter for a lawn care person.

·        Gather estimates for lawn company to aerate and seed grassy areas

·        Financial statements reviewed and approved.

7:45 Meeting closed

AGM 2011

Alpine Village

Annual General Meeting

Held November 29, 2011

Meeting called to order at 7:30 pm

Certified Proxies and Corporate Reprentatives

Quorum reached as 138 present in person or represented by proxy.

Dan Veller elected to chair the meeting.

Agenda approved unanimous

AGM minutes of November 23, 2010 approved

Unfinished Business

            -Insurance – CHOA says it is not enforceable can only suggest, not require

President’s Report

Ratification of Resolution #1 (Pet Bylaw) =

Yes (111)  No (17)  Abstain (0)  Spoiled (10)

Ratification of Resolution #2 =

                                    Yes (126)  No (6)  Abstain (0)  Spoiled (6)

Insurance

Financial Statements 2010 – 2011

Comments – complaints = very little maintenance done (approx 30 A frame peaks were rebuilt, approx 30 window framess scraped, rotten wood replaced, recaulked, fencing)

Only 1 employee for a complex this large  (actually 1 fulltime employee and 2 part-time employees)

Financial Statements of proposed Budget for 2011 – 2012

                        -maintenance increase ( more manual labor)

                        Gutters will be looked into

                        Snow Removal for common pathways

New Business:

            Lighting and cheap bulbs are an issue

            Water pours from gutters onto lighting and between stucco

            Windows – drafty (Northwest Energy comes into homes, grants available)

            E 28 has 2 gas meters in back yard and no gate for access

Election of Council

            Dan Veller, Kari Cookhouse, Dave Henderson, Sherry Powney, Lorna Bihori

Approval of Budget 2011/12 = 138

Approval of Increase =    0% Increase (33)   5% Increase (105)

Meeting Adjourned at 8:20 pm

Meeting Minutes October 2011

Monthly Strata Council Meeting

October 6, 2011

Attendees:  Dan Veller, Sherry Powney, Dave Henderson, Elaine Nothstein,

Lorna Bihori

Zeba & Mr. Russ attended regarding unit G69 (requested to meet with council)

            10 months having to clean up water

            carpet rotten

            wood rotten

            requested numerous times of Claude to speak with council (no help)

            concrete is also damaged

            wood around window is rotten

            holes in the wood by windows

            roof overhang caused all the issues

            Claude seen, Cathy seen, Ron seen!

Council to give answer to Zeba by tomorrow – Zeba wants it done by end of Oct

Council agreed to hire Brian (recently interviewed) for G69 and then proceed from there.

A27 Dog Issue – letters and fine as well as conversations with management company and owner have taken place

            Council agreed 7 day notice to be issued tomorrow (witnesses and pictures of dog in premise, as well as running loose on common property).

Concerns with Hourding issues – Ron to see City of Prince George

Continued Review of Upcoming AGM Package

Meeting called to an end at 7:35 pm

Next council Meeting will be October 13, 2011 for AGM preparation

Meeting Minutes September 15, 2011

Monthly Strata Council Meeting

September 15, 2011

Attendees:  Dan Veller, Sherry Powney, Dave Henderson, Elaine Nothstein

Meeting Called to order at 6:00 pm

Al’s Report:

            3 posts need to be replaced

            Continuing with A Frames

            Continuing with Window Frames, and seals

            Will fix flat roofs and facia’s

            Need a new drill – council agreed to purchase one from Home Depot

           

Ron – would like an Accounting Course and Computer Courses

Reviewed preparation for upcoming AGM

Meeting called to an end at 7:20 pm

Next council Meeting will be October 6, 2011

Meeting Minutes September 8, 2011

Monthly Strata Council Meeting

September 8, 2011

Attendees:  Dan Veller, Sherry Powney, Dave Henderson, Elaine Nothstein

Meeting Called to order at 6:00 pm

Interviewed Brian in regards to doing some carpentry around the complex (by job)

Alan and Jamie continue to focus on window sills

Reviewed Budget

Council agreed to do another Halloween Decorating Contest with prizes being

            1^st place $100, 2^nd place $75, and 3^rd place $50

Reviewing Snow Removal, Waste Management, and Insurance Costs

Meeting called to an end at 7:12 pm

Next council Meeting will be September 15, 2011 for AGM preparation

Meeting Minutes August 2011

Monthly Strata Council Meeting

August 18, 2011

Attendees:  Dan Veller, Sherry Powney, Dave Henderson

Meeting Called to order at 5:35 pm

Al gave a Report

            60 out of 64 Flat roofs painted

            Weeding D Drive

            Trimmed trees

            D & A Drive Windows scraped and painted

            Replaced Ties on Walkways that were warped

            Started on Door Frames and Peaks

                        Some Peak roofs need replacing

            Grass cutting

            Repairing Fences and Gates

Al is requesting to keep Jamie on for the month of September, Adrian will be returning to school.

Ron seconded this motion!

Ron gave a Report

            D Drive hassle about towing vehicles

            Dead mice should be issue for owner’s not strata

            Form K’s are being filled out

Most residents and owners are responding well to bylaw infraction letters, and complying to them

Propose to send letters to Property Managers regarding form K’s not being filled out and fining them $50 for non compliance.

Council approved extending Jamie’s employment for the month of September

Council approved issue with non compliance of Form K’s by rental units.

Meeting called to an end at 6:40pm

Next council Meeting will be September 8, 2011

Meeting Minutes July 2011

Monthly Strata Council Meeting

June 2, 2011

Attendees:  Dan Veller, Dave Henderson, Elaine Nothstein, Lorna Bihori

                       

Meeting started at 6:10 pm

Reviewed Insurance Policy

            To lower premium and reduce liability limit to $5,000,000

            Raise deductible to $25,000

Nominated Sherry Powney to join council

            -unanimous

Buy a leaf blower/vacuum for maintenance department

Need Signage for Dumpsters – Cathy and Alan looking into this

Trees need to be looked at

Grevman Court A Drive Fence – still no response

Meeting called to an end at 7:20 pm

Next council Meeting will be June 16, 2011 

Meeting Minutes June 2011

Monthly Strata Council Meeting

June 2, 2011

Attendees:  Dan Veller, Dave Henderson, Elaine Nothstein, Lorna Bihori

                       

Meeting started at 6:10 pm

Reviewed Insurance Policy

            To lower premium and reduce liability limit to $5,000,000

            Raise deductible to $25,000

Nominated Sherry Powney to join council

            -unanimous

Buy a leaf blower/vacuum for maintenance department

Need Signage for Dumpsters – Cathy and Alan looking into this

Trees need to be looked at

Grevman Court A Drive Fence – still no response

Meeting called to an end at 7:20 pm

Next council Meeting will be June 16, 2011 

Meeting Minutes May 19, 2011

Monthly Strata Council Meeting

May 19, 2011

Attendees:  Dan Veller, Dave Henderson, Elaine Nothstein, Lorna Bihori

                       

Meeting started at 6:03 pm

Council went as a group to see E27, and D75 water damages

            D75 is owner’s responsibility

            E27 is window seal and gutter issue

Dan interviewed summer help – offer extended

F46 Tree – black rot – common property

Telus wants keys to the electrical rooms – the key will be available during business hours at the office

A31 – Plug in Sewer – Power Snake couldn’t go down further than 7 feet

            -owner’s issue – no one else affected

Reviewed a 2^nd Resume for student summer help (Dan to interview)

Insurance Quote – get a 2^nd opinion

Janitorial for the office is no longer required – New Hire Ron will take care of this

Council approached Sherry Powney to join council as we require another member and she was next in line with the most votes at the AGM

Meeting called to an end at 7:30 pm

Next council Meeting will be June 2, 2011 

Meeting Minutes May 12, 2011

Monthly Strata Council Meeting

May 12, 2011

Attendees:  Dan Veller, Dave Henderson, Elaine Nothstein, Lorna Bihori

Meeting started at 6:00 pm

Interviewed:      Ron Janzen – people skills, maintenance knowledge

Behind G drive – water issue – pump truck called in to drain it – arrange to have it paved this summer

Reviewed Resume for Summer Help – offer extended

Fire Hazard – City of PG wants Gate Locks Removed

D75 Back bedroom leaking – council to go and see

G hole in exterior of building – Dan to go look

Meeting called to an end at 8;00 pm

Next council Meeting will be May 18, 2011 for AGM preparation

Meeting Minutes April 2011

Monthly Strata Council Meeting

April 12, 2011

Attendees:  Dan Veller, Dave Henderson, Elaine Nothstein, Lorna Bihori

                       

Meeting started at 6:06 pm

Power Shed Roofs (8) = $800 (Arctic Roofing quote)

Parking Lot Sweeping

Gutters after roofs are complete = 14 buildings will be done instead of 8 due to 30% savings!

Alan – cleaning common properties

            Sign in sheet – 2 copies

            Wants wage review

April 30 – Spring Clean Up

A79 Report to review

Over 50 units in non compliance re: windows

$23, 400 owing strata fees = 6 units no response – hire a lawyer

Meeting called to an end at 7:25 pm

Next council Meeting will be May 19, 2011