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Thursday, November 28, 2013

Annual General Meeting
Wednesday, November 20, 2013

Meeting called to order at 7:10 p.m.
Have quorum.
Motion made by G62 to have Derek Fullerton chair the meeting. Motion seconded by C79.
All in favour. Motion passed.
Motion made by E2 to have presentation on siding. Motion seconded by A12.
Motion voted down.
Motion made by G62 to have budget moved to first on the agenda. Motion seconded by C79.
Motion carried.
Questions asked: Why are expenses not broken down on the budget, why were all soffits done and not just the ones needed without informing owners, where is the general ledger on the soffit work.
Issue brought up: Lack of communication between council and owners.
Solution: Breech of conduct. Check minutes from last AGM about soffits.
Discussion: A1 wants an independent report on soffit spending. Immediate repairs needed should have been done, but not all of it. Council did not let owners know about continued work on soffits in proper time. Council had a list of four contractors. Only one called back. Council thought price of $10 per lineal foot fair. Council used $20,000 marked for soffits from last year’s budget.
A105 suggests that if 3 quotes not available in the future, then owners should be contacted to phone around and help get quotes. A1 wants contractors from Vancouver to be able to quote.
Break down of number of units considered emergency: 40. Number of units done without permission: 199. Contractor doing the work was paid by the hour. Many are upset because they feel contractor milked it.
Question asked on who determines if something is an emergency. Which expert does Alpine use? City consultant on issues, Convoy consulted for material costs.

Motion made to have better communication from council on expenditures exceeding allowable limits placed into bylaw at future meeting by F43. Seconded by E6.
Motion carried.
Motion made by the representative properties managed by Li-Car to amend bylaws to limit the spending power of council. Motion seconded by G62.
Motion carried.
Other questions and discussion: C79 asks where unit entitlement schedule is. A105 requests that it be done in the future. Representative of Li-Car properties asks where budget for spending from CRF is. Council’s understanding was that no monies could be spent from CRF unless it was an emergency. Strata Property Act says that CRF is for repairs. Suggestion that special meeting be held to lay out budget for CRF spending. 30% of strata fees should be going toward CRF. May need to raise fees to accommodate all repairs.
Motion made by E3 that no money come out of CRF, other than emergencies, until a special meeting held. Motion seconded by E25.
Motion carried.
Motion made by H110 to postpone voting on siding until 3 bids obtained.
Representative of Li-Car managed properties points out that special levy on siding is moot because it could come out of CRF.
Recommendations in depreciation report should be used to schedule long term repair needs. Draft of depreciation report was not available until the day of the meeting and had not been read yet.
Question asked on what happens if budget not passed. No one would get paid (bills, etc.)
Vote on budget: Motion made by A2 to vote to pass the budget. Motion seconded by A12.
Vote passed with one abstention. Budget approved.
E3 asks for clarification of previous budget.
Election of Council:
Motion made by A2 to do secret ballot. Motion seconded by E25.
Motion carried.
Independent counters for vote are Glenis Edgeworth and Bill Manders, both of Prince George.
Standing for council:
Peter Schut
Kerri Godin
Derek Fullerton
Beth Beeson
Sharon Hordy
Dan Veller
Dave Henderson
Sherry Powney
Votes:
Dan Veller – 66
Dave Henderson – 65
Sherry Powney – 63
Peter Schut – 91
Derek Fullerton – 111
Keri Godin – 86
Beth Beeson – 96
Sharon Hordy – 92
Amount of Error: 4
New Council:
Derek Fullerton
Beth Beeson
Sharon Hordy
Peter Schut
Keri Godin
Approval of meeting minutes for Nov 29, 2012 AGM minutes
Motion made by E3 to approve. Motion seconded by H110.
Motion carried.
Unfinished business:
No unfinished business.
President’s Report read by owners before meeting
Pet By-Law
Approval of wording in draft: Motion made by representative of Li-Car managed properties to approve. Motion seconded by F57.
Motion carried. New pet bylaw to be registered within 60 days of AGM.
Insurance Report:
New insurance company, premiums lower.
Only strata can make an insurance claim, not the owners. The broker is on the hook for money if owner makes a claim.
Motion made: New council will talk with new insurance broker before any new claims. Motion seconded by C79.
Motion carried.
Recommendation: Letter to go out to all owners to have condo insurance to cover deductible.
Financial Statements for 2012-2013
Motion to approve made by A53. Motion seconded by E28.
Question: Can not approve due to inconsistency in statements above balance forward from previous year. No operating statements: so financials not accurate.
Motion failed.
Recommendation: Financial statement to be properly presented to next general meeting.
Motion: Accounting firm retained by strata council to be instructed to prepare financials in accordance with strata law.
Motion carried.
New Business:
Motion made: In future, strata to be professionally managed. Hire professionally trained office manager instead.
Motion carried.
Hire professionally for contracting and networking.
CHOA May & September seminars in town.
Feb 18 & 19 – BuildX for education in Vancouver.
Motion made to have alleyways cleaned.
Motion carried.
Better communication with owners & strata utilizing technology: Blog and emails networking.
Important on communication & education on business utilize info & technology.
Meeting date for new council. All turned into office manager.
Consultant to help new council.
Motion to destroy ballots. Seconded by A53.
Motion passed.

Meeting adjourned at 11:29 p.m.
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