ALPINE VILLAGE STRATA

PGS173

COUNCIL MEETING

MEETING MINUTES

July 5, 2017

ORDER: 5:34pm

ATTENDANCE

Roberta	Glen	Bill
Gabby	Anneliese	Desiree
GUESTS SPEAKERS
Bob Bingham – F41

GUEST SPEAKERS

·         Bob Bingham, owner and resident of F41 brought forward concerns from himself and several neighbours.

o   Disturbances by tenants of F58 have been ongoing, with multiple complaints issued to the office.

§  Council directs for office to call MaxSave and issue fine to unit.

o   Mopeds parked on walkway and yard of F59

§  Council directs for office to issue first infraction notice

o   Suspicious activity at F59 that looks like drug sales.

§  Council directs for office to contact RCMP and infraction to owner

o   Clutter in many unit’s front yards

§  Council directs for office to issue notice to complex to ensure yards are tidied every evening by 9pm. Example: lawn furniture arranged neatly against building, children’s toys and bikes put away

o   Complaint against maintenance for cutting lawns to short with no rain in the forecast causing the lawns to burn. Many taps not usable for watering lawns.

§  Maintenance to map out usable taps and start watering

§  Raise mower blades to keep grass a bit longer

OLD BUSINESS

1.      Refunds

a.      Send letter to Cora declining her help with siding refunds – Anneliese to write by June 6, 2017

b.      All EFT to be sent for July 7, 2017 – All refunds signed by council

c.       Units that have sold between June 1, 2016 and May 31, 2017 to be delayed until correct amounts can be verified for each owner. Refunds to go to the person who paid the fees.

2.      Set SGM Date – Deferred due to incomplete information regarding siding project

3.      Paint windows that were missed last year

a.      Started, with only 5 left to complete

4.      Waste Management 

a.      Desiree to contact Waste Management to discuss a better refund on over charges

b.      Gabby to look into gated drives to reduce non-complex dumping

5.      Dump Runs: Maintenance is concerned for their health, and their families’ health due to infested furniture.

a.      Get disposable coveralls/suits for maintenance to wear while doing dump runs

6.      Roofing quotes

a.      Aardvark roofing approved to start July 24, 2017 on E row

7.      Compensation for units who are powering lights/cameras

a.      Increase D71 to $23/mth

b.      Contact BC Hydro to get usage while empty for A75

c.       Contact NorCap for quote to rewire lights and cameras to strata

NEW BUSINESS

1.      AC malfunctioned, desk sustained some water damage. AC no longer usable. Office and Maintenance staff request permission to buy new AC unit for office.

APPROVED

2.      Some residents in A row (1 – 8?) have been observed dumping at Grevman Court, by Grevman council, and request that Alpine council inform our residents to stop.
Council suggests sending notice to that row advising them to stop using Grevman Court’s dumpsters.

3.      Change date of August meeting due to statutory holiday on August 7^th – Moved to August 10^th.
Tentatively changed September’s meeting to Thursday, September 7^th due to statutory holiday on September 4^th. – to be confirmed at August meeting

ADJOURNED: 6:40pm

ALPINE VILLAGE STRATA

PGS173

COUNCIL MEETING

MEETING MINUTES

June 5, 2017

ORDER: 5:40pm

ATTENDANCE

Roberta	Glen	Bill
Gabby	Anneliese	Desiree
GUESTS SPEAKERS
Bill Miller, CHOA, via phone

GUEST SPEAKERS

1.      Letter from Sharon Hordy, F57 and Bob Bingham, F41, read by Roberta

a.      Concerns in regard to loud neighbours, apparent lack of enforcement of bylaws, and request for follow up when complaints are submitted.

b.      Infraction to be sent to neighbour, and within 2 weeks follow up with Sharon.

2.      Bill Miller, CHOA – via Phone

a.      Infraction Procedure, per the Strata Act:

                                                              i.      Complaint must be received by office

1.       can be verbal, email, written or via council member,

2.      OR, breach can be noted by strata employee per Sec 135 of the Act.

3.      Complaint cannot be from council member.

4.      Discussion of complaint and decision must be recorded in meeting minutes

                                                            ii.      Infraction letter must quote breached bylaw, date, time and location of breach. Letter can bundle several breaches into one letter, and will still qualify as multiple infractions, but must also offer a chance to defend self in front of council at a meeting. Suggested verbiage: “We look forward to your response by _________.” Without response, minutes must show fine to specific unit owner.

b.      Requirements for resolution to approve siding project

                                                              i.      Per Sec 108 of the Strata Act, Minutes must show tally of yes and no votes as well as whether the resolution was passed. A ¾ vote is necessary for agreement to loan or to apply levy to unit owners. Council must wait a minimum of one week after minutes are published to allow for any absent owners to oppose the decision.

                                                            ii.      Must be only ONE resolution, which should be at least ¾ - 1 page in length detailing all costs that will be associated with the project, including taxes and contingency for unforeseen expenses.

                                                          iii.      Wording of resolutions should include

1.      “will be paid by loan over XX years plus interest,”

2.      dates of first and last payments,

3.      allow for council to borrow from CRF to cover owner’s arrears on levy, and

4.      the colour options

5.      outline how the sale of units will be handled within the time of the loan and the project.

                                                           iv.      All funds must be attained via loan or lump sum from owners, not a combination of both, unless the owners opting to pay a lump sum have that sum calculated to include the interest due on the loan.

                                                             v.      Strata must have the balance available until all payments are paid to the bank.

OLD BUSINESS

1.      Siding Project

a.      Bill Miller – see above

b.      Update on stucco quotes – Held over

2.      Paint windows that were missed last year

a.      Maintenance to paint the missed windows as soon as possible.

3.      Waste Management

a.      Desiree to contact to discuss refund due to Strata

4.      Budget & Balance Sheet

a.      Budget sheet – remove siding completely

b.      Balance sheet – correct assets

5.      Infraction Policy & Procedure – see above

NEW BUSINESS

1.      Campers, motorhomes, tents etc permanently set up

a.      DENIED – per Alpine Village Bylaw 7.12

2.      Cameras

a.      Vandalism – Courtyard 2 – estimate

                                                              i.      Forward estimate with infraction to unit

b.      Offer for old DVRs – cash or trade

                                                              i.      Trade old DVRs for 2 new camera’s installed

3.      Community and Safety Committee

a.      BBQ June 17 to share information and recruit committee members

b.      Order fliers, 100 copies of bylaws

c.       Requested strata supplied funds - $500 APPROVED

d.      Elaine Nothstein, E6 elected treasurer of committee funds

e.      Schedule complex wide yard sale for near end of July

4.      Desiree to be away: – Trissy to cover office

a.      Friday June 16^th and Monday June 19^th

b.      Monday July 24 – Friday July 28

NEXT MEETING: July 5, 2017

ADJOURNED: 7:25pm

ALPINE VILLAGE STRATA

PGS173

COUNCIL MEETING

MEETING MINUTES

May 25, 2017

ORDER: 5:43pm

ATTENDANCE

Roberta	Glen	Bill
Gabby	Anneliese	Desiree
Walter

GUEST SPEAKERS

Walter Babicz – Bylaw Committee.
Presenting for Council approval, bylaw changes to be presented for owners’ vote at SGM or AGM.

• Sec 31 – Update aquarium size and adequate insurance to cover water damages
• Sec 32, 1 (d) – festive lights allowed until end of January
• Sec 32, 1 (l) – commercial allowed only if in accordance with municipal zoning and other applicable bylaws
• Sec 32, 1 (m) – addition of flags as non-allowed window coverings
• Sec 34, 3 (k) – resident or guest shall not park in a visitor space for more than 48hrs without council permission
• Sec 36, 3 (c) – owner’s responsibility includes without limitations, damage to circuit breaker boxes and fuse boxes

APPROVED

OLD BUSINESS

1. Stop collecting and return siding monies
1. Roberta to draft letter to owners regarding refunds
2. Stop collection of siding fees immediately
2. Un-Depreciated Insurance Appraisal
1. Order appraisal from lowest of quotes – Godfrey Appraisals
3. G65 estimate of under-insured cost
1. Estimated at $11,200
2. Desiree to contact CHOA in regards to re-claiming the deductible due to owner negligence
4. New EFT Program
1. ScotiaConnect is set up and Desiree will be learning new program May 26/17, to be used for June fee collection.
2. Form to be created for council authorizations of account transfers.

NEW BUSINESS

1. Infraction Procedure
1. Desiree to arrange conference call with CHOA for next meeting in order to set in place procedures that follow the Strata Act.
2. Pothole filling options
1. Desiree to get quotes for contractors and estimate cost for in-house pothole filling.

NEXT MEETING: June 5, 2017 @ 5:30pm

ADJOURNED: 7:15 pm