ALPINE VILLAGE STRATA
PGS173
COUNCIL MEETING
MEETING MINUTES
June 5, 2017
ORDER: 5:40pm
ATTENDANCE
|
Roberta
|
Glen
|
Bill
|
|
Gabby
|
Anneliese
|
Desiree
|
GUESTS SPEAKERS
|
|
|
|
Bill Miller, CHOA, via phone
|
|
|
GUEST SPEAKERS
1.
Letter from Sharon Hordy, F57 and Bob Bingham,
F41, read by Roberta
a.
Concerns in regard to loud neighbours, apparent
lack of enforcement of bylaws, and request for follow up when complaints are
submitted.
b.
Infraction to be sent to neighbour, and within 2
weeks follow up with Sharon.
2.
Bill Miller, CHOA – via Phone
a.
Infraction Procedure, per the Strata Act:
i.
Complaint must be received by office
1.
can be
verbal, email, written or via council member,
2.
OR, breach can be noted by strata employee per
Sec 135 of the Act.
3.
Complaint cannot be from council member.
4.
Discussion of complaint and decision must
be recorded in meeting minutes
ii.
Infraction letter must quote breached bylaw,
date, time and location of breach. Letter can bundle several breaches into one
letter, and will still qualify as multiple infractions, but must also
offer a chance to defend self in front of council at a meeting. Suggested verbiage:
“We look forward to your response by _________.” Without response, minutes must
show fine to specific unit owner.
b.
Requirements for resolution to approve siding
project
i.
Per Sec 108 of the Strata Act, Minutes must show
tally of yes and no votes as well as whether the resolution was passed. A ¾
vote is necessary for agreement to loan or to apply levy to unit owners.
Council must wait a minimum of one week after minutes are published to allow
for any absent owners to oppose the decision.
ii.
Must be only ONE resolution, which should be at
least ¾ - 1 page in length detailing all costs that will be associated with the
project, including taxes and contingency for unforeseen expenses.
iii.
Wording of resolutions should include
1.
“will be paid by loan over XX years plus
interest,”
2.
dates of first and last payments,
3.
allow for council to borrow from CRF to cover
owner’s arrears on levy, and
4.
the colour options
5.
outline how the sale of units will be handled
within the time of the loan and the project.
iv.
All funds must be attained via loan or lump sum
from owners, not a combination of both, unless the owners opting to pay a lump
sum have that sum calculated to include the interest due on the loan.
v.
Strata must have the balance available until all
payments are paid to the bank.
OLD BUSINESS
1.
Siding Project
a.
Bill Miller – see above
b.
Update on stucco quotes – Held over
2.
Paint windows that were missed last year
a.
Maintenance to paint the missed windows as soon
as possible.
3.
Waste Management
a.
Desiree to contact to discuss refund due to
Strata
4.
Budget & Balance Sheet
a.
Budget sheet – remove siding completely
b.
Balance sheet – correct assets
5.
Infraction Policy & Procedure – see above
NEW BUSINESS
1.
Campers, motorhomes, tents etc permanently set
up
a.
DENIED – per Alpine Village Bylaw 7.12
2.
Cameras
a.
Vandalism – Courtyard 2 – estimate
i.
Forward estimate with infraction to unit
b.
Offer for old DVRs – cash or trade
i.
Trade old DVRs for 2 new camera’s installed
3.
Community and Safety Committee
a.
BBQ June 17 to share information and recruit
committee members
b.
Order fliers, 100 copies of bylaws
c.
Requested strata supplied funds - $500 APPROVED
d.
Elaine Nothstein, E6 elected treasurer of
committee funds
e.
Schedule complex wide yard sale for near end of
July
4.
Desiree to be away: – Trissy to cover office
a.
Friday June 16th and Monday June 19th
b.
Monday July 24 – Friday July 28
NEXT MEETING: July
5, 2017
ADJOURNED: 7:25pm