Alpine Village Strata
PGS173
Council Meeting Minutes
October 6, 2017
Call to order: 5:30
pm
Attendance: Anneliese Roberta Gabby Glen
Guest Speaker: Walter Babicz
Walter
brought us copies of the old and new Bylaws.
Walter explained the changes we had made in preparation of the
vote. Roberta will mark the changes so
that the owners can compare the new changes with the old Bylaws, if they want
to. The new Bylaws will be included in
the AGM Pkg.
MAINTENANCE:
David
Solmundson was looking for a “Boot” allowance.
This was denied, as the season is almost over and David was told before
that he needed to put in for this allowance at the beginning of the season, not
the end.
SECURITY:
Roberta
had looked into Security Lights at Costco, but they had to be hard wired. Glen mentioned some Solar Lights he had seen
at Costco that would be bright enough for our intentions. Roberta will go back to Costco and check
these out.
Roberta
had quotes from Curtis Elite and Paladin, for security patrols. We were looking for patrols from 9 pm till 5
am, with possibly sitting in certain spots, just to put some pressure on
undesirables.
o
Curtis Elite: 3 patrols per night (drive through
complex) $8.50 per patrol, but does not have the time to sit for 15 or 20
minutes.
o
Paladin Security: 2 guys, $51.00 per hour
o
Council talked about hiring our own security
people at a starting rate of $18.00 per hour.
Security personal must be licenced.
Roberta calculated that we would need to guys to cover the hours, 7 days
a week. This could be a savings of up to
$4000.00 per month over a Security Company. This was tabled for discussion at a later
date.
SNOW REMOVAL:
We
received quotes from Rock Tech, Giscome, and Extreme Landscaping.
·
Rock Tech:
quoted the same as last year, which turned out to be a lot more money
for a lot less removal.
·
Giscome, (a division of Aurora) Gave us a quote
very similar to what they had done for us in the past.
·
Extreme Landscaping, gave us a quote that was
way beyond our means.
·
Roberta will pull the file for Giscome, and
compare the last few years that we used them and get back to council.
LATE FEES AND LETTER
TO OWNERS:
A letter will be going out to
owners, informing them of the actual due date of Strata Fees and that effective
November 1st, 2017 late fees will start being applied to all late Strata Fees
and the Bylaw that pertains to this situation.
LEGAL STUFF:
o
2 Liens will be placed on different units who
have fallen very behind in their Strata Fees.
o
We will be having Cora Wilson write the
resolutions for the next AGM, to ensure that they are written according to the
Strata Act.
o
Cora Wilson’s Office is willing to do our Liens
for us, but this may be at a price higher than the Lien.
§
For now we will continue to do the Lien process
ourselves
o
The office will check around Prince George and
see if any Lawyers here understand the Strata Act and are willing to take us on
as a client and their pricing.
RENTALS:
Roberta
was in Kelowna a couple of weeks ago and met with Bill Miller of CHOA. The Discussions were on “Rentals, Strata
Fees, and Council”.
o
Rentals:
Can be done by our Strata Office, as long as it is done by a different person
than the Strata/Office Manager. So it is
an option for the future if we really want to gain control of Alpine Village.
o
Strata
Fees: Can be raised more than just by %points. It is based on what the Strata needs’ to
operate, and of course a vote. If we
want to repair Alpine, we are going to need to increase Strata Fees.
o
Council: The discussion was on if council could stand
for more than a one year term? The
answer is YES, as long as it is written into the Bylaws for our Strata. With the way the Council changes now, it is
hard to get anything accomplished. When
things are just starting to move, a new council is voted in and the process
starts all over again. This may be worth
looking into for the future.
SIDING PROJECT:
·
Glen has a grantee letter for the funding, and contractor’s
budgetary quotes for the project. Glen
to crunch the numbers and do a spread sheet to get the figures for a special
levy and how many years will be needed to pay the loan off.