Alpine Village
Annual General Meeting
Held November 25, 20010
Meeting called to order at 7:30 pm
Certified Proxies and Corporate Representatives
Quorum reached as 124 present in person or represented by proxy.
Asked if anyone minded Dan Veller (previous president) asking Claude DesRoches to chair the meeting – 100% approved
Proposal to have election of council first, motioned by Dan Veller, seconded by Glen Blair, all in favor unanimous.
Proposal to accept changed Agenda, Motioned by Dan Veller, seconded by Sherry Powney., all in favor unanimous.
Council Voting:
All 5 current members agree to let their names stand plus Sherry Powney and Karrie Cookhouse.
There are 7 nominations: Dave Henderson, Lorna Bihori, Dan Veller, Sherry Powney, Elaine Nothstein, Mike McAdams, and Karrie Cookhouse
Votes read as follows: Elaine Nothstein 118, Lorna Bihori 117, Dave Henderson 115, Dan Veller 110, Mike McAdams 86, and Sherry Powney 39, and Karrie Cookhouse 16. Therefore the first 5 names with the most votes are the new council members.
Approval of General Meeting Minutes of Nov.30, 2009, motioned by Glen Blair, and seconded by Dave Henderson, all in favor unanimous.
President’s Report Accepted, motioned by Beth Beeson, and seconded by Holger Kiem, 120 in favor and 4 opposed.
Resolution #1 – adjourned, CHOA recommends all owners and tenants have liability & content insurance. Motion to adjourn vote to a future date due to wording amendments – Yes unanimous.
Resolution #2 PASSED = Yes 110, No 14, Abstain 0
Resolution #3 PASSED = Yes 110, No 14, Abstain 0
Resolution #4 PASSED = Yes 101, No 22, Abstain 1
Resolution #5 PASSED = Yes 120, No 4, Abstain 0
Resolution #6 FAILED = Yes 90, No 31, Abstain 3 = Did not pass, needed 92 – Owner responsible for anything NOT covered by insurance. CHOA recommended, will re vote in the future.
Report on Insurance
Review and Approval of the Financial Statements 2009-2010 motion to accept by Dan Veller and seconded by Dave Henderson, all in favor unanimous
Review and Approval of Proposed Budget for 2010-2011 PASSED = Yes 84, No 37, Abstain 1 Increase Strata Fees 5% to cover the new tax (HST)
Surplus PASSED = Yes 124, No 0, Abstain 0
Transfer additional expense PASSED = Yes 123, No 0, Abstain 1
New Business
Watering Issues throughout complex discussed
Staffing Issues discussed
Special Levies for individual blocks of the complex instead of the entire complex discussed
H & I blocks roofs are heaving – will call Artic Roofing to come and look at their work.
Special Meeting to discuss and re-vote on Resolution #1 and #6 in the future
Meeting Adjourned motioned by Sherry Powney, and seconded by Cheryl
Meeting Adjourned at 9:06pm
President’s Report, 2010
Fellow Owners:
My name is Dan Veller and I am the president of your Strata Council. We are still enjoying self management; however there are some who feel we should have a management company in charge. We should not let this happen, as it will only cost each and every one of us more money every month and nothing will likely change. We work for you. You tell us what you want done and we do just that, as long as we have the funds in place. A management company can cost us up to $ 50.00 per unit per month. This would equal approximately $ 143,400.00 per year. With that amount of money and self management, we can do almost anything! Please remember, we are volunteers and do not get paid. We are currently enjoying some of the lowest strata fees in the province and I feel it should stay that way. We also have not had any special assessments in the eight years that I have been your president. Special assessments are also common with management companies. It is imperative this year that you send in your proxies so we can hold on to self management. Please mail or fax your proxies to 250 – 562 – 1122 and use my name and I along with the rest of your council will guarantee you that we will look after your investment.
.
Now for the balance of your council’s plans for the up and coming year:
We are recommending a 5 % increase to help with the new tax burden
We are trying to contract out most of our work so when we need people we have them. Also, when we do not, we are not paying a salaried position.
We now have only two roofs left to redo and they will be done this year - $ 45,000.00
As our roofing gets done, yard maintenance has become more of a priority to us and it shows
Landscaping is looking better every year
Asphalt repairs in A drive are going to be done quoted - $ 35,000.00
Some of the flat roofs are scheduled to be repaired this year - $ 10,700.00
We are replacing the gutters on 10 buildings this year - $ 20,000.00
Security cameras are operating – We have been able to assist the RCMP on many occasions with copies of back up discs. We should all feel more comfortable living in a more secure complex
We are asking to take $ 111,700.00 from our contingency reserve for these repairs
We had a meeting with CHOA and they feel that as a group we are doing very well and in a rather strong position financially with a very good long term maintenance plan
We still have a general purpose room that remains mostly unused. Please feel free to put in your request for a special interest group to meet and use it. We would like anyone interested to help, to set up crib, bridge or whatever game or meeting that you as the owners or tenants would like to see.
Hopefully, we will have a great team heading into the next year and we look forward to your input and help with all of our duties in and throughout the complex. PLEASE – remember to send your proxies, it is crucial this year!!!
Yours truly,
Dan Veller
Alpine Village Strata - PGS 173
Wednesday, December 22, 2010
Alpine Village Strata Council Minutes - October 28, 2010
Monthly Strata Council Meeting
October 28, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams (by phone), Elaine Nothstein
Absent: Lorna Bihori
Meeting Called to order at 6:00 pm
This meeting is in lieu of the regular meeting of Oct 12, 2010 for which there was no quorum.
Last months minutes were reviewed
– Budget and preparation for AGM has been completed in accordance with recommendations, suggestions from CHOA.
Manager’s report:
- Returning from vacation and just reviewing events of last 2 weeks.
- Found on desk a document dated Oct 12, 2010 from Valerie Conklin concerning landscaping and flower beds caring from the period of May 1, 2010 to August 31, 2010. Ms. Conklin was asked on several occasions during that period to present a proper document for Council approval. The document was to include work proposed, number of hour per day or per week and payment requested for the work.
- AGM documentation is completed and final draft is submitted to Council for approval. Documents must be mailed no later than Tuesday Nov. 2, 2010.
Council meeting
- Proposed by Dan Veller, seconded by Mike McAdams that a compensation of $370.00 be
given to Elaine Nothstein for replacing the Claude’s vacation and for taking care of the office during his absence. - All in favor – (E. Nothstein abstention)
- Council reviewed the document submitted by Ms. Conklin. Ms. Conklin provided a contract and an invoice after the end of the fiscal for work that was not presented to the Council prior to starting, despites several requests by the Office Manager to do so. Ms. Conklin is also asking for a sum of money that was not previously discussed or agreed to by the Council and Ms. Conklin is asking for GST, which is no longer legal and for which she does not have a GST tax number.
The Council cannot approve this expense because there was no previous approval, the fiscal year ended on September 30 2010.and the 2009-2010 budget is no longer available.
- There will be no meeting in November as the AGM is set for November 25, 2010.
Meeting adjourned at 7:00 PM
October 28, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams (by phone), Elaine Nothstein
Absent: Lorna Bihori
Meeting Called to order at 6:00 pm
This meeting is in lieu of the regular meeting of Oct 12, 2010 for which there was no quorum.
Last months minutes were reviewed
– Budget and preparation for AGM has been completed in accordance with recommendations, suggestions from CHOA.
Manager’s report:
- Returning from vacation and just reviewing events of last 2 weeks.
- Found on desk a document dated Oct 12, 2010 from Valerie Conklin concerning landscaping and flower beds caring from the period of May 1, 2010 to August 31, 2010. Ms. Conklin was asked on several occasions during that period to present a proper document for Council approval. The document was to include work proposed, number of hour per day or per week and payment requested for the work.
- AGM documentation is completed and final draft is submitted to Council for approval. Documents must be mailed no later than Tuesday Nov. 2, 2010.
Council meeting
- Proposed by Dan Veller, seconded by Mike McAdams that a compensation of $370.00 be
given to Elaine Nothstein for replacing the Claude’s vacation and for taking care of the office during his absence. - All in favor – (E. Nothstein abstention)
- Council reviewed the document submitted by Ms. Conklin. Ms. Conklin provided a contract and an invoice after the end of the fiscal for work that was not presented to the Council prior to starting, despites several requests by the Office Manager to do so. Ms. Conklin is also asking for a sum of money that was not previously discussed or agreed to by the Council and Ms. Conklin is asking for GST, which is no longer legal and for which she does not have a GST tax number.
The Council cannot approve this expense because there was no previous approval, the fiscal year ended on September 30 2010.and the 2009-2010 budget is no longer available.
- There will be no meeting in November as the AGM is set for November 25, 2010.
Meeting adjourned at 7:00 PM
Alpine Village Strata Council Minutes - SEptember 16, 2010
Monthly Strata Council Meeting
September 16, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Elaine Nothstein
Absent: Lorna Bihori
Meeting Called to order at 5:45 pm
Last months minutes were reviewed
– Funds were transferred from CRF to Operating and expenses were paid accordingly.
– Budget and preparation for AGM have been reviewed in accordance with recommendations, suggestions from CHOA.
Manager’s report:
- Further to contact and information received from CHOA, bylaws will be reviewed and updated accordingly were necessary.
- We need to review circumstances and actions in regards to sewer back-ups.
- We have a letter from next door neighbor (Strata Corp PGS 6) informing us that funds are not available to fix the fence at this time and that they not accept full responsibility for the damages
- 2 units are now in foreclosure and fees are paid directly by the bank.
- AGM documentation is being prepared and draft is submitted to Council for review
- We are still waiting for a proposal/ contract and weekly cost related to the caretaking and maintenance of flower beds by Valerie Conklin. No documents provided yet despite several requests to produce documentation for Council approval before the end of fiscal year (Sept 30, 2010).
- September 18, 2010 – New CHOA course for Council Members – 3 people attending (Dan, Lorna, Elaine)
Council Meeting
Council had reviewed and discussed the various items pointed out by the Office Manager.
Members will continue review of documentation in preparation for the AGM.
Meeting ended at 7:15 pm
Council will meet next on October 28, 2010 at 5:30 pm
September 16, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Elaine Nothstein
Absent: Lorna Bihori
Meeting Called to order at 5:45 pm
Last months minutes were reviewed
– Funds were transferred from CRF to Operating and expenses were paid accordingly.
– Budget and preparation for AGM have been reviewed in accordance with recommendations, suggestions from CHOA.
Manager’s report:
- Further to contact and information received from CHOA, bylaws will be reviewed and updated accordingly were necessary.
- We need to review circumstances and actions in regards to sewer back-ups.
- We have a letter from next door neighbor (Strata Corp PGS 6) informing us that funds are not available to fix the fence at this time and that they not accept full responsibility for the damages
- 2 units are now in foreclosure and fees are paid directly by the bank.
- AGM documentation is being prepared and draft is submitted to Council for review
- We are still waiting for a proposal/ contract and weekly cost related to the caretaking and maintenance of flower beds by Valerie Conklin. No documents provided yet despite several requests to produce documentation for Council approval before the end of fiscal year (Sept 30, 2010).
- September 18, 2010 – New CHOA course for Council Members – 3 people attending (Dan, Lorna, Elaine)
Council Meeting
Council had reviewed and discussed the various items pointed out by the Office Manager.
Members will continue review of documentation in preparation for the AGM.
Meeting ended at 7:15 pm
Council will meet next on October 28, 2010 at 5:30 pm
Alpine Village Strata Council Minutes - August 19, 2010
Monthly Strata Council Meeting
August 19, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Elaine Nothstein
Meeting Called to order at 5:45 pm
Last months minutes were reviewed
– Requested gates by Terasen Gas are completed. Letter of confirmation sent.
– One overhang flat roof done (G88 - urgency) – cost of $842.00. Full replacement of roof includes torch-on, plywood, roof sealant, paint, primer, flashing. Other roofs will require only minor repairs. Overhang roofs replacement and repairs to be planned for next year budget.
Eaves repairs: Problem is that eaves are old (4 inches) and most of them cannot be repaired as new model is 5 inches – difficult to find parts to repair. Replacement will cost approx. $2350.00 plus HST per building. Review of eaves replacement to be added to roof repair budget next year.
Problem owners/ occupants who do not comply with Alpine Village bylaws are now referred directly to City Bylaw Enforcement. Owners will also be fined directly by the City for non-compliance to animal and noise bylaws.
CHOA has provided us with recommendations to update our AGM Agenda and budget planning and presentation. Recommendations will be implemented for next AGM.
Budget Review
– Accts Receivable $19,145.00 of which $14,820.00 have liens and 5 more are pending.
- Further to discussion between the Office Manager and Waste Management our monthly pick-up rate and waste fees have been reduced from $4,474.00 to $3,6,77.00 per month starting August 1, 2010.
- Due to emergency repairs and unforeseen additional costs some budget items expenses
need to be covered by the Contingency Reserve Funds. These items are:
- Insurance: Budget: $41,000.00 Expense: $58.100.00 Diff $17,100.00
- Plumbing: Budget: $3,000.00 Expense: $20,200.00 Diff.: $17,200.00
- Electrical Budget: $1,100.00 Expense: $5,841.64 Diff: $6,000.00
- Roof repair Budget: $45,000.00 Expense: $49,500.00 Diff: $4,500.00
- Mgr Wages Budget: $27,000.00 Expense: $31,650.00 Diff: $4,700.00
Total funds required: $49,500.00
Motioned by Mike McAdams seconded by Dan Veller that due to budget shortfall caused by emergency repairs and unforeseen additional expenses that a sum of $49,500.00 be transferred from the Contingency Reserve Funds to the Operating Account to cover these costs. Carried unanimously.
September 18, 2010 – New CHOA course for Council Members – 3 people attending (Dan, Lorna Elaine)
Meeting ended at 7:15 pm
Council will meet next on September 16, 2010 at 5:30 pm
August 19, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Elaine Nothstein
Meeting Called to order at 5:45 pm
Last months minutes were reviewed
– Requested gates by Terasen Gas are completed. Letter of confirmation sent.
– One overhang flat roof done (G88 - urgency) – cost of $842.00. Full replacement of roof includes torch-on, plywood, roof sealant, paint, primer, flashing. Other roofs will require only minor repairs. Overhang roofs replacement and repairs to be planned for next year budget.
Eaves repairs: Problem is that eaves are old (4 inches) and most of them cannot be repaired as new model is 5 inches – difficult to find parts to repair. Replacement will cost approx. $2350.00 plus HST per building. Review of eaves replacement to be added to roof repair budget next year.
Problem owners/ occupants who do not comply with Alpine Village bylaws are now referred directly to City Bylaw Enforcement. Owners will also be fined directly by the City for non-compliance to animal and noise bylaws.
CHOA has provided us with recommendations to update our AGM Agenda and budget planning and presentation. Recommendations will be implemented for next AGM.
Budget Review
– Accts Receivable $19,145.00 of which $14,820.00 have liens and 5 more are pending.
- Further to discussion between the Office Manager and Waste Management our monthly pick-up rate and waste fees have been reduced from $4,474.00 to $3,6,77.00 per month starting August 1, 2010.
- Due to emergency repairs and unforeseen additional costs some budget items expenses
need to be covered by the Contingency Reserve Funds. These items are:
- Insurance: Budget: $41,000.00 Expense: $58.100.00 Diff $17,100.00
- Plumbing: Budget: $3,000.00 Expense: $20,200.00 Diff.: $17,200.00
- Electrical Budget: $1,100.00 Expense: $5,841.64 Diff: $6,000.00
- Roof repair Budget: $45,000.00 Expense: $49,500.00 Diff: $4,500.00
- Mgr Wages Budget: $27,000.00 Expense: $31,650.00 Diff: $4,700.00
Total funds required: $49,500.00
Motioned by Mike McAdams seconded by Dan Veller that due to budget shortfall caused by emergency repairs and unforeseen additional expenses that a sum of $49,500.00 be transferred from the Contingency Reserve Funds to the Operating Account to cover these costs. Carried unanimously.
September 18, 2010 – New CHOA course for Council Members – 3 people attending (Dan, Lorna Elaine)
Meeting ended at 7:15 pm
Council will meet next on September 16, 2010 at 5:30 pm
Wednesday, June 16, 2010
Alpine Village Strata Council Minutes - (May) June 3, 2010
Monthly Strata Council Meeting
June 3, 2010
Attendees: Dan Veller, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:35 pm
Guests Alan & Valerie
Valerie – very frustrated with the Friends of Alpine Village
-gave away all Strata’s flowers prior to common beds being planted
-was left with all of the cleanup
- Requests – A Drive- fill window wells with lime rock
(no weeds, doesn’t attract cats)
-fence repair (Grevman Courts responsibility)
-weeds from removed trees
-gutters cleaned
-outside light fixtures
- Would like Compensation for weeding gardens etc, also recommends hiring one other lady.
Alan – doesn’t want to volunteer on Friends of Alpine Village days any longer
-also wondering about a raise
Both guests were upset with Friends of Alpine Village on the last 2 volunteer days
-giving away flowers
-cleaning areas outside of the complex
-no support
Claude-Tractor needs tires
-Insurance Costs have risen due to so many recent claims
-Frustrated with Friends of Alpine Village
-Liens total 5= $13,500; 2 pending for a total of $14,760 as of May 31, 2010
-Property values up 15%
-Insurance up due to this – 3 payment options
-Towing –Express Wrecking gave us a quote & is willing to haul away vehicles for a reasonable rate
-Sewer Back up – Big Dip is part of problem = install culvert $735 Bench Rental
-Fence by A drive & Grevman Court – 10 to 12 posts not treated & cemented, posts now have to be jack hammered out & replaced ($4700 quoted) Grevman Court is responsible
-Budget – end of April – within Budget for each Department
-Reviewed Lawyers letter and recommended bylaw change
Reviewed Last Months Meeting
– Torch on for overhangs & gutters – still outstanding
- Taps – still outstanding
- Cat traps – still outstanding
- Gates for Terasen Gas – still outstanding
Council – will speak with Friends of Alpine Village regarding issues
- A Drive rocks in Window wells is a potential issue will look at other methods
- Compensation for Valerie and acquaintance will be reviewed at next council
meeting with a full council present
- Alan’s raise will also be discussed next meeting with a full council
- Dan will look into Insurance Costs
- Insurance Payment options voted on and decided 20% + 10 payments
- Voted yes to change Towing Companies
- Voted yes to Culvert in Big Dip (sewer backups)
- Voted yes to bring lawyers suggestions for bylaw changes to the next AGM
- Addressed residents complaints that the office is not returning their calls
- Cable wire needs repair (It is not a safety issue & is being dealt with)
- Trees need pruning
- Front yards need re-seeding
- Complaints need to be in writing, Claude is working with RCMP & they are
using our surveillance tapes, Block watch Captain suggests for complaints
not in Alpine Village to find out who property owner is and pressure
them to take care of their problem tenants
- Next meeting begin preparations for upcoming AGM & Budget
Meeting ended at 7:40 pm
Council will meet next on June 17, 2010 at 5:30 pm
June 3, 2010
Attendees: Dan Veller, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:35 pm
Guests Alan & Valerie
Valerie – very frustrated with the Friends of Alpine Village
-gave away all Strata’s flowers prior to common beds being planted
-was left with all of the cleanup
- Requests – A Drive- fill window wells with lime rock
(no weeds, doesn’t attract cats)
-fence repair (Grevman Courts responsibility)
-weeds from removed trees
-gutters cleaned
-outside light fixtures
- Would like Compensation for weeding gardens etc, also recommends hiring one other lady.
Alan – doesn’t want to volunteer on Friends of Alpine Village days any longer
-also wondering about a raise
Both guests were upset with Friends of Alpine Village on the last 2 volunteer days
-giving away flowers
-cleaning areas outside of the complex
-no support
Claude-Tractor needs tires
-Insurance Costs have risen due to so many recent claims
-Frustrated with Friends of Alpine Village
-Liens total 5= $13,500; 2 pending for a total of $14,760 as of May 31, 2010
-Property values up 15%
-Insurance up due to this – 3 payment options
-Towing –Express Wrecking gave us a quote & is willing to haul away vehicles for a reasonable rate
-Sewer Back up – Big Dip is part of problem = install culvert $735 Bench Rental
-Fence by A drive & Grevman Court – 10 to 12 posts not treated & cemented, posts now have to be jack hammered out & replaced ($4700 quoted) Grevman Court is responsible
-Budget – end of April – within Budget for each Department
-Reviewed Lawyers letter and recommended bylaw change
Reviewed Last Months Meeting
– Torch on for overhangs & gutters – still outstanding
- Taps – still outstanding
- Cat traps – still outstanding
- Gates for Terasen Gas – still outstanding
Council – will speak with Friends of Alpine Village regarding issues
- A Drive rocks in Window wells is a potential issue will look at other methods
- Compensation for Valerie and acquaintance will be reviewed at next council
meeting with a full council present
- Alan’s raise will also be discussed next meeting with a full council
- Dan will look into Insurance Costs
- Insurance Payment options voted on and decided 20% + 10 payments
- Voted yes to change Towing Companies
- Voted yes to Culvert in Big Dip (sewer backups)
- Voted yes to bring lawyers suggestions for bylaw changes to the next AGM
- Addressed residents complaints that the office is not returning their calls
- Cable wire needs repair (It is not a safety issue & is being dealt with)
- Trees need pruning
- Front yards need re-seeding
- Complaints need to be in writing, Claude is working with RCMP & they are
using our surveillance tapes, Block watch Captain suggests for complaints
not in Alpine Village to find out who property owner is and pressure
them to take care of their problem tenants
- Next meeting begin preparations for upcoming AGM & Budget
Meeting ended at 7:40 pm
Council will meet next on June 17, 2010 at 5:30 pm
Alpine Village Strata Council Minutes - April 15, 2010
Monthly Strata Council Meeting
April 15, 2010
Attendees: Dan Veller, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:40 pm
Last months minutes were reviewed
– Still awaiting quotes for torch on etc
- light posts completed, except for one in H drive that requires digging when able, also individual units still are not turning the power on for the lights!
Sewer Problems – still investigating recent events. Diapers, feminine products were a definite cause to the problem. Spring Newsletter reminded people not to flush these products down the toilets.
Landscaping – April 25th Cleaning of the complex in conjunction with the City of PG!
Cat Traps are being dispersed throughout the complex, and the City of PG is working together with us to act on the dog issues also.
Sean (Friends of Alpine Village Volunteer Organizer) would like to apply to the City of PG for a grant for landscaping. Permission granted! Thank you Sean for your all your help.
Spring Cleaning – Alleys almost complete & back yards are getting done by residents. A few outstanding vehicle issues still being worked on. Flower bed requests & good top soil are being requested. Letter being sent out seeing how many flower beds & how much top soil will be required. Two weeks max response time. Outside taps not working will be looked into and considering some kind of contract with the owners for the Strata use of the outside taps for watering.
May 8th CHOA course – 3 people attending (Dan, Claude, Lorna)
E Block gutter has been fixed. Need quotes for stucco repair.
Budget Reviewed – Accts Receivable $14,166.06 of which $12,300.00 are liens and 5 more pending.
Council decided not to repair/replace trellises in between back yards. – Not cost effective
Roofing for A F H drives $45,000.00
Reviewed Complaint letters received.
Meeting ended at 6:45 pm
Council will meet next on April 15, 2010 at 5:30 pm
April 15, 2010
Attendees: Dan Veller, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:40 pm
Last months minutes were reviewed
– Still awaiting quotes for torch on etc
- light posts completed, except for one in H drive that requires digging when able, also individual units still are not turning the power on for the lights!
Sewer Problems – still investigating recent events. Diapers, feminine products were a definite cause to the problem. Spring Newsletter reminded people not to flush these products down the toilets.
Landscaping – April 25th Cleaning of the complex in conjunction with the City of PG!
Cat Traps are being dispersed throughout the complex, and the City of PG is working together with us to act on the dog issues also.
Sean (Friends of Alpine Village Volunteer Organizer) would like to apply to the City of PG for a grant for landscaping. Permission granted! Thank you Sean for your all your help.
Spring Cleaning – Alleys almost complete & back yards are getting done by residents. A few outstanding vehicle issues still being worked on. Flower bed requests & good top soil are being requested. Letter being sent out seeing how many flower beds & how much top soil will be required. Two weeks max response time. Outside taps not working will be looked into and considering some kind of contract with the owners for the Strata use of the outside taps for watering.
May 8th CHOA course – 3 people attending (Dan, Claude, Lorna)
E Block gutter has been fixed. Need quotes for stucco repair.
Budget Reviewed – Accts Receivable $14,166.06 of which $12,300.00 are liens and 5 more pending.
Council decided not to repair/replace trellises in between back yards. – Not cost effective
Roofing for A F H drives $45,000.00
Reviewed Complaint letters received.
Meeting ended at 6:45 pm
Council will meet next on April 15, 2010 at 5:30 pm
Alpine Village Strata Council Minutes - March 18, 2010
Monthly Strata Council Meeting
March 18, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:45 pm
Reviewed Last months minutes = nothing outstanding
Claude’s Report – Alan back full time as of March 26/10
- Jeremy will stay at part-time
- Back Alleys are being cleaned up, and parking lots will be swept Apr 26th
- Newsletter going out re: Spring Cleanup
- Gates for Terasen Gas are progressing – very small gates are being installed
- Lawn mowers & tractors are ready to go – blades sharpened, batteries charged etc
- Sheds are being cleaned out
- F55 – complaints re: 2 Large barking dogs
- White Spruce roofing to quote for torch on for overhangs & fix gutters & flashing at same time
- Cats are an issue in the complex again
- Budget Reviewed – 12,00 in liens and 2000 in receivables
- Some light posts still not working – this will be looked at ASAP
- The office will be closed on Tuesday
Landscaping – look at a plan for May
- order the bedding plants
- look at aeration, fertilizing lawns etc
Look into a possible Meet n Greet at the new meeting room
Meeting ended at 6:45 pm
Council will meet next on April 15, 2010 at 5:30 pm
March 18, 2010
Attendees: Dan Veller, Dave Henderson, Mike McAdams, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:45 pm
Reviewed Last months minutes = nothing outstanding
Claude’s Report – Alan back full time as of March 26/10
- Jeremy will stay at part-time
- Back Alleys are being cleaned up, and parking lots will be swept Apr 26th
- Newsletter going out re: Spring Cleanup
- Gates for Terasen Gas are progressing – very small gates are being installed
- Lawn mowers & tractors are ready to go – blades sharpened, batteries charged etc
- Sheds are being cleaned out
- F55 – complaints re: 2 Large barking dogs
- White Spruce roofing to quote for torch on for overhangs & fix gutters & flashing at same time
- Cats are an issue in the complex again
- Budget Reviewed – 12,00 in liens and 2000 in receivables
- Some light posts still not working – this will be looked at ASAP
- The office will be closed on Tuesday
Landscaping – look at a plan for May
- order the bedding plants
- look at aeration, fertilizing lawns etc
Look into a possible Meet n Greet at the new meeting room
Meeting ended at 6:45 pm
Council will meet next on April 15, 2010 at 5:30 pm
Monday, April 19, 2010
Alpine Village Strata Council Minutes - February 18, 2010
Monthly Strata Council Meeting
February 18, 2010
Attendees: Dan Veller, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:37 pm
Reviewed last months minutes
-most items complete, couple issues still outstanding
Claude’s Report
Budget – reviewed liens, and outstanding strata fees
Pot Belly Pig @ A46 – common property yard has been severely damaged
-city of Prince George has been notified
A 17-30 & D 54-75 – Illegal Parking consistently causing Safety concerns
-letters sent to all occupants & owners/managers
D 59 flooded – overflowed toilet left for weekend – owners responsibility
Having all Spring/Summer Equipment serviced and prepared for the upcoming season
Ask Claude to contact Shaun “Friends of Alpine Village” re: Spring
Meeting ended at 6:23 pm
Council will meet next on March 18, 2010 at 5:30 pm
February 18, 2010
Attendees: Dan Veller, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:37 pm
Reviewed last months minutes
-most items complete, couple issues still outstanding
Claude’s Report
Budget – reviewed liens, and outstanding strata fees
Pot Belly Pig @ A46 – common property yard has been severely damaged
-city of Prince George has been notified
A 17-30 & D 54-75 – Illegal Parking consistently causing Safety concerns
-letters sent to all occupants & owners/managers
D 59 flooded – overflowed toilet left for weekend – owners responsibility
Having all Spring/Summer Equipment serviced and prepared for the upcoming season
Ask Claude to contact Shaun “Friends of Alpine Village” re: Spring
Meeting ended at 6:23 pm
Council will meet next on March 18, 2010 at 5:30 pm
Tuesday, April 06, 2010
Alpine Village Strata Council Minutes - January 21, 2010
Monthly Strata Council Meeting
January 21, 2010
Attendees: Dan Veller, Mike McAdams, Lorna Bihori , Elaine Nothstein
Meeting Called to order at 5:40 pm
Claude’s Report -B 104 – Complaint Re: pet odor = decision to remove planter box and all material
-Regional Security Patrols = decision to cancel contract as cameras are all functioning properly
-A 77, 48, 5, 6 all have vehicle problems = Claude to discuss with CHOA regarding options. Will also look at restructuring the bylaws around these issues.
-Terasen Gas’ list of gates = issue could be with the meter reader = Claude to send a draft email to council regarding this
-G drive flooding issues continue – sandbags & diverting downspouts haven’t corrected the situation. Problem is groundwater seepage through foundation = Get crackmaster into the affected units
-Fence Repair for A 98 has been paid for
-F 54 , 53 complaints regarding garbage left around complex = Letter sent out
-F 45 complaint re movement in the attic = Telus line maintenance was occurring
-Mold D 75 in attic & A 10 = insulate attics better
-Receivables $14064 and $10000 in liens = liens should not be in the receivables and old liens need to be informed of a time limit prior to council considering forcing a sale.
Meeting adjorned at 6:40 pm
Next meeting scheduled for February 18, 2010 at 5:30 pm
Friday, January 22, 2010
Alpine Village Strata Council Meeting Minutes December 17, 2009
Monthly Strata Council Meeting
December 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori
Meeting Called to order at 5:45 pm
Council Positions Voting Results:
President/Treasurer – Dan Veller
Vice President – Mike McAdams
Secretary – Lorna Bihori
Manager’s Report
-Camera back up is causing difficulties – working with A-Tech Security to rectify this issue
-Terasen Gas will repair fence & pavement in A drive, the section between 1-16
as they had a gas line incident
-Christmas Decoration Contest letter and Budget approved
-Memo to Occupants reviewed and approved
-Burton Electric will be repairing all the lights now that the parts have arrived
Reviewed November’s Financial Statements – currently under budget
Discussed Li-Car Management complaint – One time good will gesture, fine waived due to miscommunication
Meeting ended at 6:30 pm
Council will meet on Jan 21, 2010 at 5:30 pm
December 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori
Meeting Called to order at 5:45 pm
Council Positions Voting Results:
President/Treasurer – Dan Veller
Vice President – Mike McAdams
Secretary – Lorna Bihori
Manager’s Report
-Camera back up is causing difficulties – working with A-Tech Security to rectify this issue
-Terasen Gas will repair fence & pavement in A drive, the section between 1-16
as they had a gas line incident
-Christmas Decoration Contest letter and Budget approved
-Memo to Occupants reviewed and approved
-Burton Electric will be repairing all the lights now that the parts have arrived
Reviewed November’s Financial Statements – currently under budget
Discussed Li-Car Management complaint – One time good will gesture, fine waived due to miscommunication
Meeting ended at 6:30 pm
Council will meet on Jan 21, 2010 at 5:30 pm
Alpine Village Strata - Annual General Meeting - November 30, 2009
Alpine Village
Annual General Meeting
Held November 30, 2009
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Representatives
Quorum reached as 75 present in person or represented by proxy.
Motion to approve Agenda – Sherry Powney, Seconded by Mike McAdams
Any Modifications/Amendments to the Agenda
Move council members vote up to start of meeting – Motioned by Mike McAdams, and seconded by Dave Henderson
Council Voting:
All 5 current members agree to let their names stand plus Sean Stubbs added his name to nominations:
There are 6 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, Mike McAdams
Votes read as follows: Dan Veller 60, Lorna Bihori 60, Dave Henderson 60, Elaine Nothstein 60, Mike McAdams 56, and Sean Stubbs 20. Therefore the first 5 names with the most votes are the new council members.
Discussion as to the number of council members allowed. It was reestablished that there will be 5 council members as per current bylaws.
President’s report was read.
Questions regarding Insurance? – No
Questions regarding Operating Statement? – No
Motion to approve Operating Statement – Elaine Nothstein and seconded by Wanda Smook
Voting on Operating Budget for 09/10
0% Increase – unanimous
Motion to approve Budget – Mike McAdams, and seconded by Elaine Nothstein
New Business
Lighting in walkways especially by garbage dumpsters
Difficulty is lights are at individual units and individuals are refusing to keep the power on for these lights
Suggestions -Solar –doesn’t work due to low light conditions in the winter time
- Re wiring – too costly
- Deduct from Strata Fees for the affected units – Most units are tenant
occupied and BC Hydro is being paid for by the tenant
- Rental Managers to write it into their contracts.
- Rental Managers to look into the legalities of this
- Halogen Flood Lights (bulk sales)
- Porch Lights (compact fluorescent bulbs)
- Front & Back yards to be lit up
Proposal - Change Bylaw Infraction Fines to Verbal, Written, $50.00, $100.00,
$150.00, $200.00 over a 1 month period – Perhaps will motivate
compliance
Sean Stubbs motioned and Sherry Powney seconded
Discussion – currently Verbal, written, $50.00
Voted to Amend Enforcement = 11 Yes, 67 No – Motion Defeated
Unfair fines for window coverings – Bylaws should remain consistent
Maintenance/Cleanup around complex is atrocious – no garbage being picked up –
Response – Community Policing was VERY positive about the complexes appearance and continued improvements.
Council controls everything – has most proxies. Each owner is permitted to choose whom ever they feel the most confidence in to represent them at the AGM in their absence.
Basements are flooding in back of G block from D over to G – ground water has no where to go. Asphalt is sinking and leaking towards the building – Suggestion to sandbag it until Spring
Peaked and Flat Roofs need to be addressed in 2010
Meeting adjourned 9:05pm
Motioned by Wanda Smook and seconded by Elaine Nothstein
Annual General Meeting
Held November 30, 2009
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Representatives
Quorum reached as 75 present in person or represented by proxy.
Motion to approve Agenda – Sherry Powney, Seconded by Mike McAdams
Any Modifications/Amendments to the Agenda
Move council members vote up to start of meeting – Motioned by Mike McAdams, and seconded by Dave Henderson
Council Voting:
All 5 current members agree to let their names stand plus Sean Stubbs added his name to nominations:
There are 6 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, Mike McAdams
Votes read as follows: Dan Veller 60, Lorna Bihori 60, Dave Henderson 60, Elaine Nothstein 60, Mike McAdams 56, and Sean Stubbs 20. Therefore the first 5 names with the most votes are the new council members.
Discussion as to the number of council members allowed. It was reestablished that there will be 5 council members as per current bylaws.
President’s report was read.
Questions regarding Insurance? – No
Questions regarding Operating Statement? – No
Motion to approve Operating Statement – Elaine Nothstein and seconded by Wanda Smook
Voting on Operating Budget for 09/10
0% Increase – unanimous
Motion to approve Budget – Mike McAdams, and seconded by Elaine Nothstein
New Business
Lighting in walkways especially by garbage dumpsters
Difficulty is lights are at individual units and individuals are refusing to keep the power on for these lights
Suggestions -Solar –doesn’t work due to low light conditions in the winter time
- Re wiring – too costly
- Deduct from Strata Fees for the affected units – Most units are tenant
occupied and BC Hydro is being paid for by the tenant
- Rental Managers to write it into their contracts.
- Rental Managers to look into the legalities of this
- Halogen Flood Lights (bulk sales)
- Porch Lights (compact fluorescent bulbs)
- Front & Back yards to be lit up
Proposal - Change Bylaw Infraction Fines to Verbal, Written, $50.00, $100.00,
$150.00, $200.00 over a 1 month period – Perhaps will motivate
compliance
Sean Stubbs motioned and Sherry Powney seconded
Discussion – currently Verbal, written, $50.00
Voted to Amend Enforcement = 11 Yes, 67 No – Motion Defeated
Unfair fines for window coverings – Bylaws should remain consistent
Maintenance/Cleanup around complex is atrocious – no garbage being picked up –
Response – Community Policing was VERY positive about the complexes appearance and continued improvements.
Council controls everything – has most proxies. Each owner is permitted to choose whom ever they feel the most confidence in to represent them at the AGM in their absence.
Basements are flooding in back of G block from D over to G – ground water has no where to go. Asphalt is sinking and leaking towards the building – Suggestion to sandbag it until Spring
Peaked and Flat Roofs need to be addressed in 2010
Meeting adjourned 9:05pm
Motioned by Wanda Smook and seconded by Elaine Nothstein
Alpine Village Strata Council Minutes - November 17, 2009
Monthly Strata Council Meeting
November 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori, Dave Henderson, Elaine Nothstein,
Meeting Called to order at 5:35 pm
No Meeting in October, no quorum
Manager’s Report - 1 Camera is having technical difficulties
- 6 Vehicles not in compliance with Bylaws
- Burton Electric has fixed most light fixtures, 12 lights not working mainly due to no power at the unit, looked into Solar Power but not feasible due to winter conditions
- Need to cover the shrubs
G 97 requests Repair of Front Door and Window – This is the responsibility of the Owner
AGM documents have all been sent out.
Meeting ended at 6:10 pm
Council will meet on Dec 17, 2009 at 5:30 pm
November 17, 2009
Attendees: Dan Veller, Mike McAdams, Lorna Bihori, Dave Henderson, Elaine Nothstein,
Meeting Called to order at 5:35 pm
No Meeting in October, no quorum
Manager’s Report - 1 Camera is having technical difficulties
- 6 Vehicles not in compliance with Bylaws
- Burton Electric has fixed most light fixtures, 12 lights not working mainly due to no power at the unit, looked into Solar Power but not feasible due to winter conditions
- Need to cover the shrubs
G 97 requests Repair of Front Door and Window – This is the responsibility of the Owner
AGM documents have all been sent out.
Meeting ended at 6:10 pm
Council will meet on Dec 17, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - September 17, 2009
Monthly Strata Council Meeting
September 17, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:34 pm
Manager updated council on maintenance
- repairs to exterior faucets that are leaking
- Cameras will start being installed next week
Fall Newsletter reviewed and approved
Authorization from Council to transfer funds from the Contingency Fund to the Operating as per Special General Meeting
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Meeting ended at 6:15 pm
Council will meet on Oct 15, 2009 at 5:30 pm
September 17, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:34 pm
Manager updated council on maintenance
- repairs to exterior faucets that are leaking
- Cameras will start being installed next week
Fall Newsletter reviewed and approved
Authorization from Council to transfer funds from the Contingency Fund to the Operating as per Special General Meeting
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Meeting ended at 6:15 pm
Council will meet on Oct 15, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - August 20, 2009
Monthly Strata Council Meeting
August 20, 2009
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:34 pm
Alan reported his frustrations with the summer help
Claude reported Roofing is almost complete, Asphalt with inverted speed bumps and potholes will commence next week. Security cameras are being installed.
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Update on Budget
Meeting ended at 6:40 pm
Council will meet on Sept 17, 2009 at 5:30 pm
August 20, 2009
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:34 pm
Alan reported his frustrations with the summer help
Claude reported Roofing is almost complete, Asphalt with inverted speed bumps and potholes will commence next week. Security cameras are being installed.
Upcoming CHOA seminar Sept 18 & 19th
Claude to take Simply Accounting Course - agreed
Update on Budget
Meeting ended at 6:40 pm
Council will meet on Sept 17, 2009 at 5:30 pm
Friday, September 11, 2009
Alpine Village Strata Council Minutes - July 16, 2009
Monthly Strata Council Meeting
July 16, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:40 pm
Alan’s Report
Ø Everything is going good
Office Manager’s Report (presented in person by Claude DesRoches)
Ø Owners have been giving lots of compliments as to the progress with the complex
Ø The battle continues with Bylaw Infractions – window coverings, vehicles, pets
Ø The volunteer meet went well with lots of bedding plants, lilac bushes, rose bushes and spruce trees planted around the complex
Ø Roofer will be in next week
Ø Al received a raise of $1.00 an hour effective June 1 09 as agreed by council. Next review will be June 2010
Ø Amanda received a raise of $1.00 an hour effective July 1 09 as agreed by council. Next review will be June 2010
Ø The new meeting room should be ready for the Special Meeting for July 28 @ 7:30 pm
Meeting ended at 6:00 pm
Council will meet on August 20, 2009 at 5:30 pm
July 16, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:40 pm
Alan’s Report
Ø Everything is going good
Office Manager’s Report (presented in person by Claude DesRoches)
Ø Owners have been giving lots of compliments as to the progress with the complex
Ø The battle continues with Bylaw Infractions – window coverings, vehicles, pets
Ø The volunteer meet went well with lots of bedding plants, lilac bushes, rose bushes and spruce trees planted around the complex
Ø Roofer will be in next week
Ø Al received a raise of $1.00 an hour effective June 1 09 as agreed by council. Next review will be June 2010
Ø Amanda received a raise of $1.00 an hour effective July 1 09 as agreed by council. Next review will be June 2010
Ø The new meeting room should be ready for the Special Meeting for July 28 @ 7:30 pm
Meeting ended at 6:00 pm
Council will meet on August 20, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - June 25, 2009
Monthly Strata Council Meeting
June 25, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:45 pm
Alan’s Report
Ø Line Painting almost complete
Ø Back fence complete
Ø Scraping of couple buildings complete – ready for priming
Ø Seeding dead spots as we go on the lawns
Ø Lawn mowing approx 3 times per week
Ø Tree trimming is progressing
Ø Fence repair & painting continuing
Ø Painting of the prepped buildings are priority for July
Office Manager’s Report (presented in person by Claude DesRoches)
Ø Reviewed Friends of Alpine Village and we are all very excited to see this developed. Expenses reviewed and agreed upon
Ø Fine for a stopped payment = stays in effect
Ø Reimbursement for mice problem = rejected. There is a process in place and that needs to be followed
Ø Telus phone contract = approved
Ø Roof – Bathroom vents are an issue.- get contractors to identify venting in attics
Ø Trees E 28 & F 57 want trees removed due to problems creating mold on roof and eavestrough issues
Ø Received Thank you letter with request for recycling program from an occupant in H drive
Ø City of PG added trees to the park across from the complex
Ø D 80 renovations are close to completion
Ø Getting quotes for Paving, Patching and Speed Bumps
Ø Acme to provide Parking signage & Fire Lane Painting
Meeting ended at 7:00 pm
Council will meet on July 16, 2009 at 5:30 pm
June 25, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 5:45 pm
Alan’s Report
Ø Line Painting almost complete
Ø Back fence complete
Ø Scraping of couple buildings complete – ready for priming
Ø Seeding dead spots as we go on the lawns
Ø Lawn mowing approx 3 times per week
Ø Tree trimming is progressing
Ø Fence repair & painting continuing
Ø Painting of the prepped buildings are priority for July
Office Manager’s Report (presented in person by Claude DesRoches)
Ø Reviewed Friends of Alpine Village and we are all very excited to see this developed. Expenses reviewed and agreed upon
Ø Fine for a stopped payment = stays in effect
Ø Reimbursement for mice problem = rejected. There is a process in place and that needs to be followed
Ø Telus phone contract = approved
Ø Roof – Bathroom vents are an issue.- get contractors to identify venting in attics
Ø Trees E 28 & F 57 want trees removed due to problems creating mold on roof and eavestrough issues
Ø Received Thank you letter with request for recycling program from an occupant in H drive
Ø City of PG added trees to the park across from the complex
Ø D 80 renovations are close to completion
Ø Getting quotes for Paving, Patching and Speed Bumps
Ø Acme to provide Parking signage & Fire Lane Painting
Meeting ended at 7:00 pm
Council will meet on July 16, 2009 at 5:30 pm
Alpine Village Strata Council Minutes - May 21, 2009
Monthly Strata Council Meeting
May 21, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:50 pm
Sharon Hordy of F57 presented to council:
· Back wall stucco is missing
· Shelve in closet wet and molded due to stucco
· Kids in F53 destroying flowers, trees, fences between F48 and F49
· Mice Problem wants 1 month strata fee free for all mice cost
Allan’s Repot
· Lawn being ribboned off for re-seeding
· Painting of fences will be finished this summer
· Paint lines for parking and signs
· Garden ties to fix walk ways
· H121 wants to create a volunteer committee to help around complex; wants drinks for payment; Claude having interview with the leader.
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Universal Restoration picked up cheque on May 7, 2009
· CHOA bylaws will be revised in 4-6 months
· Dog F47 attacked Maxine from A103 and her little dog on May 12,2009 Dog pound called
· Jacques- Li Car Letter not being sent out now due to under going circumstances
· Dale A20 letter wants answers in writing regarding complaints
· Sharon Tozer letter from unit G66 wants a letter for increase of Strata Fees
· Western Financial Group Appraisal
· Shirley and Jim Conlon F39 want a free standing satellite dish stand and want to plant a small tree in the front yard. Council approved right away
· Vehicles being abandoned- registration papers, gift receipts, legalized letter from office already prepared to be able to dispose of the vehicles at our discretion without any conflicts from previous owners
· 5 vehicles uninsured on complex all have permission. 4 will have insurance or will be removed by May 29
· Schedule for maintance crew- 2 new hires; Allan scrapping and painting buildings and other maintance. Amanda on landscaping.
· Total number of letters from April 27- May 21 (27 letters)
· Bain’s Insurance Claim not paying and issue now closed
· John G92 tree issue in front yard, roots coming up through ground
· Tom Endean (ReMax Agent) want an in-law suite permission; Council said it is up to the City of Prince George
· Summer Letter consisting of the following: mice problem; front yard clean up for lawn maintance; Allan is maintance only not the complaints officer
· Council requesting a special AGM meeting for decision on security cameras; paving potholes, etc.
· Cat traps: 2 more to purchase; bicycle lock to lock them up in people’s back yards; legalized letter for responsibility of traps
· CHOA Land Titles requesting
· Call A23 owner regarding tenants
· G66 Step being fixed w/ patch kit.
Meeting ended at 7:30pm
May 21, 2009
Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein
Meeting Called to order at 5:50 pm
Sharon Hordy of F57 presented to council:
· Back wall stucco is missing
· Shelve in closet wet and molded due to stucco
· Kids in F53 destroying flowers, trees, fences between F48 and F49
· Mice Problem wants 1 month strata fee free for all mice cost
Allan’s Repot
· Lawn being ribboned off for re-seeding
· Painting of fences will be finished this summer
· Paint lines for parking and signs
· Garden ties to fix walk ways
· H121 wants to create a volunteer committee to help around complex; wants drinks for payment; Claude having interview with the leader.
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Universal Restoration picked up cheque on May 7, 2009
· CHOA bylaws will be revised in 4-6 months
· Dog F47 attacked Maxine from A103 and her little dog on May 12,2009 Dog pound called
· Jacques- Li Car Letter not being sent out now due to under going circumstances
· Dale A20 letter wants answers in writing regarding complaints
· Sharon Tozer letter from unit G66 wants a letter for increase of Strata Fees
· Western Financial Group Appraisal
· Shirley and Jim Conlon F39 want a free standing satellite dish stand and want to plant a small tree in the front yard. Council approved right away
· Vehicles being abandoned- registration papers, gift receipts, legalized letter from office already prepared to be able to dispose of the vehicles at our discretion without any conflicts from previous owners
· 5 vehicles uninsured on complex all have permission. 4 will have insurance or will be removed by May 29
· Schedule for maintance crew- 2 new hires; Allan scrapping and painting buildings and other maintance. Amanda on landscaping.
· Total number of letters from April 27- May 21 (27 letters)
· Bain’s Insurance Claim not paying and issue now closed
· John G92 tree issue in front yard, roots coming up through ground
· Tom Endean (ReMax Agent) want an in-law suite permission; Council said it is up to the City of Prince George
· Summer Letter consisting of the following: mice problem; front yard clean up for lawn maintance; Allan is maintance only not the complaints officer
· Council requesting a special AGM meeting for decision on security cameras; paving potholes, etc.
· Cat traps: 2 more to purchase; bicycle lock to lock them up in people’s back yards; legalized letter for responsibility of traps
· CHOA Land Titles requesting
· Call A23 owner regarding tenants
· G66 Step being fixed w/ patch kit.
Meeting ended at 7:30pm
Friday, May 29, 2009
Strata Council Minutes - April 16, 2009
Monthly Strata Council Meeting
April 16, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 6:45 pm
Emily & Jamie Bain of C 79 presented to council:
· Sewer backed up causing major problems for themselves
· Questioned preventative maintenance
· Stated they had no alternative other than using their insurance
· Asking Council to reimburse their $500.00 deductible
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Working towards spring cleanup of the complex
· A10 & D 71 Insurance issues are complete (our insurance is not affected)
· Vehicles still a problem with not complying with bylaws
· H drive gate – received a formal complaint asking for it to be put back ( a survey will be prepared to determine the gates fate
· A 80 concerned with leaking basement
· H 124 & H 125 concerned with lattice replacement between the units
· 40 bylaw breach letters were sent out for the month of April
· Eaves roughing 2 quotes received – work to commence ASAP
· Security Cameras – still receiving quotations. A survey to go out to owners
· $4100.00 in liens, and an additional $1500.00 in liens pending
Junk trailers by garage need to go!
Look at charging a fee to acquire extra parking space
Meeting ended at 7:40 pm
Council will meet on May 14, 2009 at 5:30 pm
April 16, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein
Meeting Called to order at 6:45 pm
Emily & Jamie Bain of C 79 presented to council:
· Sewer backed up causing major problems for themselves
· Questioned preventative maintenance
· Stated they had no alternative other than using their insurance
· Asking Council to reimburse their $500.00 deductible
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Working towards spring cleanup of the complex
· A10 & D 71 Insurance issues are complete (our insurance is not affected)
· Vehicles still a problem with not complying with bylaws
· H drive gate – received a formal complaint asking for it to be put back ( a survey will be prepared to determine the gates fate
· A 80 concerned with leaking basement
· H 124 & H 125 concerned with lattice replacement between the units
· 40 bylaw breach letters were sent out for the month of April
· Eaves roughing 2 quotes received – work to commence ASAP
· Security Cameras – still receiving quotations. A survey to go out to owners
· $4100.00 in liens, and an additional $1500.00 in liens pending
Junk trailers by garage need to go!
Look at charging a fee to acquire extra parking space
Meeting ended at 7:40 pm
Council will meet on May 14, 2009 at 5:30 pm
Strata Council Minutes March
Monthly Strata Council Meeting
March 19, 2009
Attendees: Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:35 pm
Tamara was introduced to council. She was hired to fill in for the office on an on call basis.
Maintenance Report (presented in person by Allan)
Problem with heat at shop, concerns with meter. Will have it looked into
Tree trimming and signage will be started as weather improves
Fence repair and painting has been started where weather permits
Eaves throughing concerns have now all been identified
Blockbuster has been draining pot holes but then the grader and spring conditions continue to cause havoc
Suggest removing rocks from D drive
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
Spring cleanup will begin in April
Blade Runner will work with us again for part time Spring/Summer help
Riding Lawn Mower needs to be purchased (will get 3 quotes) provide to council thru email so that a quick decision can be made
Remainder Spring/ Summer equipment is all ready to go
Claude presented a petition from H drive – a letter will be sent out to the occupants of H drive in response
Issues regarding vehicles. Vehicles owners are being fined and still not complying. Council will decide on some new strategy to deter this problem
DeWit & Sons Roofing was unable to fulfill his commitment to the complex last year but is able to this year at the original agreed upon pricing
2 quotes will be provided to council regarding the gutters (repairs and cleaning)
Quotes still coming in for the updated Security features for the complex
Columbia Bithulithic is willing to come & see the patch jobs needed (drives)
Looking at getting quotes to repair/replace rotten window sills
BC Hydro to install Meter for the separation of D80
Noise complaint A 31, 32
Look at scraping and painting a couple of the worst buildings this Spring
Insurance company contacted us regarding a fire in A 10. Council was unaware of this occurrence. This matter will be looked into
Meeting ended at 7:00 pm
Council will meet on April 16, 2009 at 5:30 pm
March 19, 2009
Attendees: Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:35 pm
Tamara was introduced to council. She was hired to fill in for the office on an on call basis.
Maintenance Report (presented in person by Allan)
Problem with heat at shop, concerns with meter. Will have it looked into
Tree trimming and signage will be started as weather improves
Fence repair and painting has been started where weather permits
Eaves throughing concerns have now all been identified
Blockbuster has been draining pot holes but then the grader and spring conditions continue to cause havoc
Suggest removing rocks from D drive
Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
Spring cleanup will begin in April
Blade Runner will work with us again for part time Spring/Summer help
Riding Lawn Mower needs to be purchased (will get 3 quotes) provide to council thru email so that a quick decision can be made
Remainder Spring/ Summer equipment is all ready to go
Claude presented a petition from H drive – a letter will be sent out to the occupants of H drive in response
Issues regarding vehicles. Vehicles owners are being fined and still not complying. Council will decide on some new strategy to deter this problem
DeWit & Sons Roofing was unable to fulfill his commitment to the complex last year but is able to this year at the original agreed upon pricing
2 quotes will be provided to council regarding the gutters (repairs and cleaning)
Quotes still coming in for the updated Security features for the complex
Columbia Bithulithic is willing to come & see the patch jobs needed (drives)
Looking at getting quotes to repair/replace rotten window sills
BC Hydro to install Meter for the separation of D80
Noise complaint A 31, 32
Look at scraping and painting a couple of the worst buildings this Spring
Insurance company contacted us regarding a fire in A 10. Council was unaware of this occurrence. This matter will be looked into
Meeting ended at 7:00 pm
Council will meet on April 16, 2009 at 5:30 pm
Tuesday, March 24, 2009
Strata Council Minutes - February 19, 2009
Monthly Strata Council Meeting
February 19, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:33 pm
Maintenance Report (presented in person by Allan)
Asphalt that was put in as a temporary measure in the summer is already ruined. Mike offered some good solutions to try this summer.
Eavestroughing is being monitored as weather improves (starting a list)
Painting suggestions – backyard dividers, front office area
Office Manager’s Report (presented in person by Claude DesRoches)
C 79 Insurance claim – letter of denial needs to be sent to occupant
D 70 Insurance dealt with by adjuster
Bylaw letters were sent to owners, and Managers. 55 bylaw letters of infraction were sent out this past month
D 80 Separation – electrical is a nightmare and must be brought up to code, Estimated $12000.00
New signs to be posted around the complex have been approved
Security cameras and motion sensor lights are being installed
Claude will be away for vacation May 6-21.
Decided to hire a casual office employee to get training prior to vacation time.
Meeting ended at 6:25 pm
Council will meet on March 19, 2009 at 5:30 pm
February 19, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:33 pm
Maintenance Report (presented in person by Allan)
Asphalt that was put in as a temporary measure in the summer is already ruined. Mike offered some good solutions to try this summer.
Eavestroughing is being monitored as weather improves (starting a list)
Painting suggestions – backyard dividers, front office area
Office Manager’s Report (presented in person by Claude DesRoches)
C 79 Insurance claim – letter of denial needs to be sent to occupant
D 70 Insurance dealt with by adjuster
Bylaw letters were sent to owners, and Managers. 55 bylaw letters of infraction were sent out this past month
D 80 Separation – electrical is a nightmare and must be brought up to code, Estimated $12000.00
New signs to be posted around the complex have been approved
Security cameras and motion sensor lights are being installed
Claude will be away for vacation May 6-21.
Decided to hire a casual office employee to get training prior to vacation time.
Meeting ended at 6:25 pm
Council will meet on March 19, 2009 at 5:30 pm
Strata Council Minutes - January 22, 2009
Monthly Strata Council Meeting
January 22, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:37 pm
Office Manager (Claude DesRoches) presented his report to council
D80 separation almost complete
Renovations to old Laundry Room started but some complications (re: electrical, plumbing, etc). Should be complete in approximately 2 weeks.
Bylaws = Good Response, There were 27 problem vehicles and today we are down to 4 problem vehicles.
Snow Removal – Going good, some issues with ice but working on this.
Hired a 3rd person on a need only basis
D71 – An Adjustor has been assigned to deal with this
Norton Anti Virus has been installed on the computer in the office.
All minutes for 2008 are now posted on the blog
Had council proof read letter going out to all Managers and Owners
Maintenance Report (presented in person by Allan)
Ongoing efforts with snow removal and salting ice
All fence boards have been completely painted and are ready for Spring.
Full inventory of shed tools have been completed.
Continuing maintenance on lawn equipment etc.
Suggested getting Reflector Poles to mark gardens etc to protect from snow clearing for next winter.
Claude will be away for 2 days to attend a course. The office will be closed January 26, 27.
Next Christmas we would like to arrange for an extra garbage pick up as all the dumpsters have been overflowing after Christmas.
Meeting ended at 6:50 pm
Council will meet on February 19, 2009 at 5:30 pm
January 22, 2009
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:37 pm
Office Manager (Claude DesRoches) presented his report to council
D80 separation almost complete
Renovations to old Laundry Room started but some complications (re: electrical, plumbing, etc). Should be complete in approximately 2 weeks.
Bylaws = Good Response, There were 27 problem vehicles and today we are down to 4 problem vehicles.
Snow Removal – Going good, some issues with ice but working on this.
Hired a 3rd person on a need only basis
D71 – An Adjustor has been assigned to deal with this
Norton Anti Virus has been installed on the computer in the office.
All minutes for 2008 are now posted on the blog
Had council proof read letter going out to all Managers and Owners
Maintenance Report (presented in person by Allan)
Ongoing efforts with snow removal and salting ice
All fence boards have been completely painted and are ready for Spring.
Full inventory of shed tools have been completed.
Continuing maintenance on lawn equipment etc.
Suggested getting Reflector Poles to mark gardens etc to protect from snow clearing for next winter.
Claude will be away for 2 days to attend a course. The office will be closed January 26, 27.
Next Christmas we would like to arrange for an extra garbage pick up as all the dumpsters have been overflowing after Christmas.
Meeting ended at 6:50 pm
Council will meet on February 19, 2009 at 5:30 pm
Tuesday, January 13, 2009
Alpine Village Strata AGM - Minutes Dec 4, 2008
Alpine Village
Annual General Meeting
Held December 4, 2008
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Reprentatives
Quorum reached as 98 present in person or represented by proxy.
Dan Veller clarified that Claude DesRoches is an Office Manager and is not a Strata Manager.
Approval of Agenda by Heather Bennett
Seconded by John Stubbs
Amendment to the Agenda:
1- Revision/ corrections to AGM Minutes of November 29, 2007 (corrected the Date Typo).
2/3- Revision of Financial Statement of September 30, 2007 (There was no deficit, it was a transfer of funds, new financial statements handed out to correct and to verify). Proposed transfer was legal and correct = Motion from Lita Powel and seconded by Heather Bennett. Vote held and it was carried unanimous.
Motion to hold council elections now prior to proceeding with meeting:
Motioned by John Stubbs
Seconded by Elaine Nothstein
There are 8 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, April James, Pat Nyeste, Mike McAdams
Discussion as to the number of council members allowed.
Votes taken, while votes are being counted and verified…..
Approval of November 29, 2007 Minutes and of Financial statement of September 30, 2007 – motion to approve amendments by John Stubbs, seconded by Elaine Nothstein.
Unfinished Business –LANDSCAPING – fencing (priority)
· Planter boxes should be 4 sided so dirt isn’t against building
· “B” and “D” drives have had no lawn/weeding, or tree trimming
· Maintenance workers not being double checked that work is completed
- BUDGET – amended budget – moved Shingles from operating account to contingency reserve fund.
§ Concerns as to why fencing is coming out of landscaping.
§ Questions around fines to owners/tenants
§ Clarified Strata Expenses = AGM meeting, CHOA seminars, training seminars
§ Motion to change roof expenses, as well as sewer/water expenses form operating account to contingency reserve fund = Lita Powel and seconded by Elaine Nothstein. Vote = unanimous.
- Concern for fenced in yards being fire traps
- D 71 = seven to eight months ago water line installed, hole in floor still un-repaired, Outside lighting issues, Ice around garbage dumpsters are serious hazard
Council Election Results in order of most votes: Elaine Nothstein, Dan Veller, Lorna Bihori, Dave Henderson, Mike McAdams, John Stubbs, April James, Pat Nyeste. First 5 named is the new council unless determined to have more than 5 council members.
President’s report was read and comments were as follows:
Why aren’t bylaws being fined and collected?
Security speeds through the complex once a day.
Wanting gates installed – suggested removing all fences throughout complex
Minutes not being posted on the blog
RCMP won’t attend Alpine Village
Want eavestroughing done once a year
No new rules to ratify at this time.
The complex has a new insurance company due to pricing. Last appraised in 2007.
Motion to accept the Operating Statement of 2007-2008 = Elaine Nothstein
seconded by Claude DesRoches. Vote to approve was unanimous.
Review of Operating Budget for 2008-2009 – Change made for roofing, water/sewer
- Should break up common area items such as parking lots, parking walks and drives, playground etc.
- Motion to accept = Elaine Nothstein, and seconded by Dave Henderson
Revised changes
Totals are 0% increase = $ 280,558.33
10% increase= $ 290,449.78
CRF (contingency reserve fund) 30 – 55 at 0% and 75 at 10%.
Vote on amended document to reflect above changes = 1 abstained rest were unanimous.
Vote on Budget = 10% increase = 69 in favor, 26 against, 1 abstained. 10% increase passed.
New Business – Have one person from council take a strata course estimated cost of $800.00
Meeting adjourned at 10:15pm Motion Dan Veller, seconded by Elaine Nothstein.
PLEASE NOTE:
Some questions have been asked on or about information provided on our annual financial statement. We are still looking into it.
If reverse is required, we will mail it out.
Annual General Meeting
Held December 4, 2008
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Reprentatives
Quorum reached as 98 present in person or represented by proxy.
Dan Veller clarified that Claude DesRoches is an Office Manager and is not a Strata Manager.
Approval of Agenda by Heather Bennett
Seconded by John Stubbs
Amendment to the Agenda:
1- Revision/ corrections to AGM Minutes of November 29, 2007 (corrected the Date Typo).
2/3- Revision of Financial Statement of September 30, 2007 (There was no deficit, it was a transfer of funds, new financial statements handed out to correct and to verify). Proposed transfer was legal and correct = Motion from Lita Powel and seconded by Heather Bennett. Vote held and it was carried unanimous.
Motion to hold council elections now prior to proceeding with meeting:
Motioned by John Stubbs
Seconded by Elaine Nothstein
There are 8 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, April James, Pat Nyeste, Mike McAdams
Discussion as to the number of council members allowed.
Votes taken, while votes are being counted and verified…..
Approval of November 29, 2007 Minutes and of Financial statement of September 30, 2007 – motion to approve amendments by John Stubbs, seconded by Elaine Nothstein.
Unfinished Business –LANDSCAPING – fencing (priority)
· Planter boxes should be 4 sided so dirt isn’t against building
· “B” and “D” drives have had no lawn/weeding, or tree trimming
· Maintenance workers not being double checked that work is completed
- BUDGET – amended budget – moved Shingles from operating account to contingency reserve fund.
§ Concerns as to why fencing is coming out of landscaping.
§ Questions around fines to owners/tenants
§ Clarified Strata Expenses = AGM meeting, CHOA seminars, training seminars
§ Motion to change roof expenses, as well as sewer/water expenses form operating account to contingency reserve fund = Lita Powel and seconded by Elaine Nothstein. Vote = unanimous.
- Concern for fenced in yards being fire traps
- D 71 = seven to eight months ago water line installed, hole in floor still un-repaired, Outside lighting issues, Ice around garbage dumpsters are serious hazard
Council Election Results in order of most votes: Elaine Nothstein, Dan Veller, Lorna Bihori, Dave Henderson, Mike McAdams, John Stubbs, April James, Pat Nyeste. First 5 named is the new council unless determined to have more than 5 council members.
President’s report was read and comments were as follows:
Why aren’t bylaws being fined and collected?
Security speeds through the complex once a day.
Wanting gates installed – suggested removing all fences throughout complex
Minutes not being posted on the blog
RCMP won’t attend Alpine Village
Want eavestroughing done once a year
No new rules to ratify at this time.
The complex has a new insurance company due to pricing. Last appraised in 2007.
Motion to accept the Operating Statement of 2007-2008 = Elaine Nothstein
seconded by Claude DesRoches. Vote to approve was unanimous.
Review of Operating Budget for 2008-2009 – Change made for roofing, water/sewer
- Should break up common area items such as parking lots, parking walks and drives, playground etc.
- Motion to accept = Elaine Nothstein, and seconded by Dave Henderson
Revised changes
Totals are 0% increase = $ 280,558.33
10% increase= $ 290,449.78
CRF (contingency reserve fund) 30 – 55 at 0% and 75 at 10%.
Vote on amended document to reflect above changes = 1 abstained rest were unanimous.
Vote on Budget = 10% increase = 69 in favor, 26 against, 1 abstained. 10% increase passed.
New Business – Have one person from council take a strata course estimated cost of $800.00
Meeting adjourned at 10:15pm Motion Dan Veller, seconded by Elaine Nothstein.
PLEASE NOTE:
Some questions have been asked on or about information provided on our annual financial statement. We are still looking into it.
If reverse is required, we will mail it out.
Monday, January 12, 2009
Strata Council Minutes - December 18, 2008
Monthly Strata Council Meeting
December 18, 2008
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:55 pm
Office Manager (Claude DesRoches) presented his report to council
- D 71 cement floor needs repaired (Insurance negotiations ongoing regarding damage).
- Someone was hired to clear snow with Al supervising due to Al being currently unable to perform regular work duties.
- Quote of $2200.00 was accepted to separate D80 from Strata and then we can complete renovations of the old laundry building
- Claude will be back to regular schedule as of January 4, 2009
- Council instructed Claude to approach CHOA regarding advise on revision of strata bylaws, once we receive these suggestions, we ask that Claude forward suggestions to the lawyer to have these bylaws rewritten
- Claude’s #1 priority will be to send a letter regarding enforcement of bylaws
Council Elections:
Dan Veller – president
Mike McAdams – vice president
Lorna Bihori – secretary
Dave Henderson – council member
Elaine Nothstein – council member
Council would like Al to attend the next council meeting with a list of maintenance items he has noticed.
Meeting ended at 6:57 pm
Council will meet on January 22, 2009 at 5:30 pm
December 18, 2008
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein
Meeting Called to order at 5:55 pm
Office Manager (Claude DesRoches) presented his report to council
- D 71 cement floor needs repaired (Insurance negotiations ongoing regarding damage).
- Someone was hired to clear snow with Al supervising due to Al being currently unable to perform regular work duties.
- Quote of $2200.00 was accepted to separate D80 from Strata and then we can complete renovations of the old laundry building
- Claude will be back to regular schedule as of January 4, 2009
- Council instructed Claude to approach CHOA regarding advise on revision of strata bylaws, once we receive these suggestions, we ask that Claude forward suggestions to the lawyer to have these bylaws rewritten
- Claude’s #1 priority will be to send a letter regarding enforcement of bylaws
Council Elections:
Dan Veller – president
Mike McAdams – vice president
Lorna Bihori – secretary
Dave Henderson – council member
Elaine Nothstein – council member
Council would like Al to attend the next council meeting with a list of maintenance items he has noticed.
Meeting ended at 6:57 pm
Council will meet on January 22, 2009 at 5:30 pm
Strata Council Minutes November 20, 2008
Monthly Strata Council Meeting
November 20, 2008
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori
Meeting Called to order at 5:35 pm
Council met with Emily Boyko of D73 re: sewer back up, flooding; and determined that flooding occurred due to heavy rain and yard slopage.
The Strata will have to lower the yard to regrade slope from building to parking lot. Council voted no to covering insurance deductible but will do preventative measures.
Council discussed security and surveillance measures and will look at quotes for video surveillance.
Meeting ended at 6:45 pm
New Council will meet after AGM on December 18, 2008 at 5:30 pm
November 20, 2008
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori
Meeting Called to order at 5:35 pm
Council met with Emily Boyko of D73 re: sewer back up, flooding; and determined that flooding occurred due to heavy rain and yard slopage.
The Strata will have to lower the yard to regrade slope from building to parking lot. Council voted no to covering insurance deductible but will do preventative measures.
Council discussed security and surveillance measures and will look at quotes for video surveillance.
Meeting ended at 6:45 pm
New Council will meet after AGM on December 18, 2008 at 5:30 pm
Strata Council Minutes - November 3, 2008
Monthly Strata Council Meeting
November 3, 2008
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori
Meeting Called to order at 5:30 pm
Discussed upcoming AGM for Nov 27, 2008
Reviewed budget and President’s Report.
Meeting ended at 6:50 pm
Council will meet again November 20, 2008 at 5:30 pm
November 3, 2008
Attendees: Mike McAdams, Dave Henderson, Lorna Bihori
Meeting Called to order at 5:30 pm
Discussed upcoming AGM for Nov 27, 2008
Reviewed budget and President’s Report.
Meeting ended at 6:50 pm
Council will meet again November 20, 2008 at 5:30 pm
Strata Council Minutes - September 18, 2008
Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori
Meeting Called to order at
Claude DesRoches is away due to illness. He has submitted a manager’s report. A temp (Mona) will help fill the void until his return. Mona will keep the office open 3 days/wk and Claude will remain in contact for support and to keep himself updated for his return. Due to the office being open less we will only be having the office cleaned once every 2nd week.
It was decided that the fence by Strata 1 will remain as is until spring.
The maintenance crew will focus on D80 fence (needs to be completed for the separation of strata and the unit); Line painting parking lots; touch up painting in the Complex; Make visitor parking signs 12 x 12 with a yellow V to indicate visitor parking for the winter months. These signs will be removed in the spring and put up in the fall.
We will be contacting
Lawn seeding will be done at the beginning of October.
Grevman court submitted a complaint that our residents are using their dumpsters.
Currently the roofs are at a standstill due to contractor issues.
Lorna will be attending CHOA conference Sept 27/08.
Next meeting scheduled Oct 2/08, council agreed to meet more often while Claude is off.
Meeting ended at
Thursday, August 14, 2008
Strata Meeting Minutes - July 17, 2008
STRATA COUNCIL MEEITNG
MINUTES OF July 17, 2008
Meeting called to order 5:39 PM
Attendees:
Guests: Claude DesRoches (Office Manager); Shawn Stubbs (Owner D70)
- Shawn Stubbs has some concerns about bylaw enforcement and feels that it should be enforced with no tolerance. He also would like to see a Block Watch program started. Council mentioned that we have tried to get the program started for the past 4 years. We need volunteers to step forward to run a program like this and we have not had any volunteers wanting to take this on. If any of you reading this are interested, please contact Claude at the office.
- Maureen Bricker has been asked to tender her resignation for continuing to interfere with maintenance workers and also stating that she is above our bylaws. Maureen refused to resign and council voted unanimous by all four councilors that she should no longer be able to sit on council. NOTE - Lorna Bihori voted by e-mail as she was unable to attend in person.
- Maintenance report. Most things are finally taking shape and the complex looks better than it has for a long time now. It has been great to get positive feed back from owners and tenants. Jacques is no longer on the maintenance team and at this point we are not replacing him. We will use part time help when needed and try to keep our costs down.
- Last, your council and also Claude, our manager, have been receiving some letters and e-mails about the complex and how it is run. I would like to state that if anyone has something to say about the complex, our manager or council; please attend a meeting or submit your thoughts in writing to us. We are very approachable and always have been. We ask that if you have something to say, please let us know who you are so we can respond to you.
Dan Veller
Tuesday, July 15, 2008
Strata Meeting Minutes - June 19, 2008
Alpine Village Strata – PGS 173
Strata Council Meeting
Minutes of June 19, 2008
In Attendance: Dan Veller, Mike McAdams, Lorna Bihori, Dave Hendrickson, Maureen Bricker
Meeting called to order at 5:31 pm
Claude DesRoches gave the Manager’s Report:
Ø Parking Lots have been all swept
Ø The fencing along the Hwy is now completed
Ø The lawns have been fertilized and reseeded
Ø The flower beds are now ready for planting
Ø Summer Hiring is now complete – hired from Blade Runner 2 part time people have been hired for the summer
Ø D80 letter has been sent out to lawyers for both sides
Ø PG1 fence – get a machine I to dig post holes down deep and cement posts in
Ø Budget is on target but spent lots for landscaping in June
Ø A43 letter of demand issued for removal of tenant
Ø Maintenance crew – Jacque Gagnon is no longer with us
The flowers and shrubs from Uncle John’s Greenhouse will be delivered and planted
Gathering quotes for some trees to be planted in the fall.
Council members are not to give any kind of direction or concerns to maintenance or other staff – directions and concerns are to be directed in writing to the Manager and the Manager will deal with the staff.
Memo to occupants is still in the works – needs some fine tuning before being approved
Equipment belonging to Strata is not to leave strata property unless for repair.
Next meeting at 5:30 pm on July 17, 2008
Meeting ended at 8:03 pm
Strata Council Meeting
Minutes of June 19, 2008
In Attendance: Dan Veller, Mike McAdams, Lorna Bihori, Dave Hendrickson, Maureen Bricker
Meeting called to order at 5:31 pm
Claude DesRoches gave the Manager’s Report:
Ø Parking Lots have been all swept
Ø The fencing along the Hwy is now completed
Ø The lawns have been fertilized and reseeded
Ø The flower beds are now ready for planting
Ø Summer Hiring is now complete – hired from Blade Runner 2 part time people have been hired for the summer
Ø D80 letter has been sent out to lawyers for both sides
Ø PG1 fence – get a machine I to dig post holes down deep and cement posts in
Ø Budget is on target but spent lots for landscaping in June
Ø A43 letter of demand issued for removal of tenant
Ø Maintenance crew – Jacque Gagnon is no longer with us
The flowers and shrubs from Uncle John’s Greenhouse will be delivered and planted
Gathering quotes for some trees to be planted in the fall.
Council members are not to give any kind of direction or concerns to maintenance or other staff – directions and concerns are to be directed in writing to the Manager and the Manager will deal with the staff.
Memo to occupants is still in the works – needs some fine tuning before being approved
Equipment belonging to Strata is not to leave strata property unless for repair.
Next meeting at 5:30 pm on July 17, 2008
Meeting ended at 8:03 pm
Strata Meeting Minutes - May 15, 2008
ALPINE VILLAGE STRATA - PGS 173
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
Strata Meeting Minutes - April 17, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
Strata Meeting Minutes - March 20, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
Tuesday, April 29, 2008
Strata Meeting Minutes - February 21, 2008
ALPINE VILLAGE STRATA PGS 173
MONTHLY STRATA MEETING
MEETING MINUTES OF February 21, 2008
Attendees: Lorna Bihori, Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson
Resource Person: Claude DesRoches
Agenda: Landscaping
Manager’s report
Meeting called to order @ 5:32 pm
Maintenance Report was given by Claude
– lots of snow removal
– continued repairs to electrical plug ins
– Gate @ C76 will no longer be repaired as it was repaired 4x in the last month
– provided council with a list of letters to occupants
– confirmed 5 will be attending upcoming CHOA meeting
– Siding – only one PG contractor wanting to quote
– D80 for sale discussed common property infringements that will need to be looked at.
– Discussed upcoming workshops for crime free environment (RCMP putting it on for landlords).
– Laundry Room on hold pending D80 issues.
– Trees – 68 trees affected (hazardous ones only at this time) Maureen motioned to accept bid, Dan 2nd, vote = unanimous.
– Shaw cable requesting gates for their access – agreed this was not a necessity
– Visitor Parking Signs – have our maintenance work on making these and mounting them on wooden posts (2ft underground, 4ft above ground).
– A44 requesting permission for a gazebo in backyard – permanent not allowed but non permanent allowed.
– Claude is looking into Blue Cross for medical for employees.
Hydro rooms – ask Claude to check into getting a cement truck to do floors.
Landscaping – ask Claude to make a list of all outside taps to see if they are working or not.
- Josh from Art Knapps to do a walk around with all council members to come up with a 3yr landscaping plan, hopefully do walk around by mid March
- Occupants to be advised of lawn mowing and watering days
- Letter asking which occupants will be caring for their own area
- Alpine Village sign to be upgraded
- Once plan is agreed upon then look at getting quotes from contractors to do the initial landscaping and then our maintenance team to do the upkeep.
- Come up with some kind of marker to identify which areas will be maintained by occupants, if occupants do not maintain then marker will be removed and maintenance will look after it
- Perhaps look at ¾ resolution to remove fenced front yards (bottom of A drive) for maintenance issues
- Ask Claude to do up a Spring Clean up letter to go out in March – include a reminder re: bylaws
Next Meeting March 20/08 @
Meeting ended @ 7:35 pm
Wednesday, February 06, 2008
Meeting Minutes - January 20, 2008
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Type of meeting: Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Maureen Bricker, Lorna Bihori
Agenda topics Guest Attendees: Strata PGS #1 Bruce Dixon
Maintenance Report: Jacques Gagnon
Manager's Report: Claude DesRoches
Landscaping
Electrical Rooms
CHOA Seminar
Dog request
Siding
Laundry Room
Budget
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Meeting Called to order at: 5:38 pm
Agenda topics
Strata PGS #1 - Bruce Dixon
Discussion:
Good Neighbor Fence between our 2 properties: A new fence will be constructed in the Spring (soon as weather permits).
A new Cost Sharing proposal will be made up for acceptance prior to proceeding!
Conclusions:
Both parties would like the fence – weather and proposal acceptance are the outstanding factors.
Action items: A new cost sharing proposal will be drawn up by us
Person responsible: Claude DesRoches
Deadline: ASAP
Maintenance Report: Jacques Gagnon
Discussion:
Concern for Spring Planning to be organized now. Suggestion for 2 summer hirees ( 1 perm, 1 part-time)
Conclusions: Suggestions appreciated
Action items: Coucil will meet Feb 21 – agenda Landscaping, organize Spring/Summer plans/schedules
Person responsible: Council
Deadline: Feb 21-08
Manager's Report - Claude DesRoches
Discussion:
Houle Electric has brought Electrical Rooms up to par. It is also noted that 80% of the flooring is rotten
Snow Removal working great. Bylaw letters were sent regarding Garbage Problems. Hazard has been noted that people are throwing propane bottles into the dumpsters. Some fence posts need replacing. Council has reviewed the protocol for illegal activity, and a no tolerance policy will be maintained. Getting Estimates for Tree Removal, cleanup and stump removal. Roof – There are still 4-6 roofs to be completed. Starting to collect quotes for Siding the complex A decision on the porch roofs must be decided to get accurate quotes. Residents are requesting Visitor Parking Signage. Letter provided by D56 requesting permission to keep a restricted pet.
Conclusions:
Propane Bottles in dumpsters will be addressed in the next newsletter to residents. D56’s request was denied (vote was 4 no and 1 abstained). Electrical Sheds floors to be dealt with at a later date.
Action items: Good response to bylaw letters that went out re: uninsured vehicles (4 currently outstanding), pets, and garbage. Maintenance to create Visitor Parking Signage for the complex.
Person responsible: Claude DesRoches
Deadline: Ongoing
Landscaping
Discussion: Art Knapps to come (weather permitting) and do up a landscaping plan for the complex
Once landscaping plan established get quotes from contractors to due the large jobs and leave the upkeep to our maintenance crew. Outside water taps all need to be functioning. Letter to residents advising of lawn and garden care schedules.
Conclusions: Need more time to discuss watering, mowing etc plans for spring
Action items: Dedicate next meeting Feb 21 to planning landscaping
Person responsible: Council
Deadline: Feb 21-08
CHOA Seminar
Discussion: There is an upcoming CHOA Seminar May 10/08 – everyone would like to attend
Conclusions: It is beneficial for everyone – Dave is unable to attend on that date.
Action items: Book seminar for Dan, Mike, Maureen, Lorna and Claude
Person responsible: Claude DesRoches
Deadline: ASAP
Laundry Room
Discussion: Would like to get this room renovated and ready to use.
Conclusions: Get quotes on completing the renovations
Action items: Same as above
Person responsible: Claude DesRoches
Deadline: ASAP
Budget
Discussion: Revenue is up, Expenses are down, Operating Expenses are up due to repairs, Professional Fees are down, Repairs/ Maintenance are up due to Fencing,
Conclusions: Budget was balanced for entire year, therefore monthly is not a true showing. The most expensive time of the year is upcoming.
Action items:
Person responsible:
Deadline:
Special notes:
A list of Owners, Managers, and Tenants for Strata Council Members was discussed and left for review at a later date.
Maintenance requested a raise: Jacques’ request will be reviewed. Alan’s request was denied at this time.
Council would like Claude to keep track of : # of bylaw infractions, # of bylaw letters sent out, # of responses, and fines collected. Claude will focus on the following bylaw infractions ( pets, vehicles, window coverings). We would like Claude to try knocking on the residents’ door and giving verbal notice prior to submitting a letter of infraction to the resident. Claude is to hand out letters etc (not maintenance personnel).
Next council Meeting Feb. 21, 2008 at 5:30 pm
Meeting adjourned at 7:45 pm.
24/01/2008 5:30 PM Strata Office
Type of meeting: Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Maureen Bricker, Lorna Bihori
Agenda topics Guest Attendees: Strata PGS #1 Bruce Dixon
Maintenance Report: Jacques Gagnon
Manager's Report: Claude DesRoches
Landscaping
Electrical Rooms
CHOA Seminar
Dog request
Siding
Laundry Room
Budget
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Meeting Called to order at: 5:38 pm
Agenda topics
Strata PGS #1 - Bruce Dixon
Discussion:
Good Neighbor Fence between our 2 properties: A new fence will be constructed in the Spring (soon as weather permits).
A new Cost Sharing proposal will be made up for acceptance prior to proceeding!
Conclusions:
Both parties would like the fence – weather and proposal acceptance are the outstanding factors.
Action items: A new cost sharing proposal will be drawn up by us
Person responsible: Claude DesRoches
Deadline: ASAP
Maintenance Report: Jacques Gagnon
Discussion:
Concern for Spring Planning to be organized now. Suggestion for 2 summer hirees ( 1 perm, 1 part-time)
Conclusions: Suggestions appreciated
Action items: Coucil will meet Feb 21 – agenda Landscaping, organize Spring/Summer plans/schedules
Person responsible: Council
Deadline: Feb 21-08
Manager's Report - Claude DesRoches
Discussion:
Houle Electric has brought Electrical Rooms up to par. It is also noted that 80% of the flooring is rotten
Snow Removal working great. Bylaw letters were sent regarding Garbage Problems. Hazard has been noted that people are throwing propane bottles into the dumpsters. Some fence posts need replacing. Council has reviewed the protocol for illegal activity, and a no tolerance policy will be maintained. Getting Estimates for Tree Removal, cleanup and stump removal. Roof – There are still 4-6 roofs to be completed. Starting to collect quotes for Siding the complex A decision on the porch roofs must be decided to get accurate quotes. Residents are requesting Visitor Parking Signage. Letter provided by D56 requesting permission to keep a restricted pet.
Conclusions:
Propane Bottles in dumpsters will be addressed in the next newsletter to residents. D56’s request was denied (vote was 4 no and 1 abstained). Electrical Sheds floors to be dealt with at a later date.
Action items: Good response to bylaw letters that went out re: uninsured vehicles (4 currently outstanding), pets, and garbage. Maintenance to create Visitor Parking Signage for the complex.
Person responsible: Claude DesRoches
Deadline: Ongoing
Landscaping
Discussion: Art Knapps to come (weather permitting) and do up a landscaping plan for the complex
Once landscaping plan established get quotes from contractors to due the large jobs and leave the upkeep to our maintenance crew. Outside water taps all need to be functioning. Letter to residents advising of lawn and garden care schedules.
Conclusions: Need more time to discuss watering, mowing etc plans for spring
Action items: Dedicate next meeting Feb 21 to planning landscaping
Person responsible: Council
Deadline: Feb 21-08
CHOA Seminar
Discussion: There is an upcoming CHOA Seminar May 10/08 – everyone would like to attend
Conclusions: It is beneficial for everyone – Dave is unable to attend on that date.
Action items: Book seminar for Dan, Mike, Maureen, Lorna and Claude
Person responsible: Claude DesRoches
Deadline: ASAP
Laundry Room
Discussion: Would like to get this room renovated and ready to use.
Conclusions: Get quotes on completing the renovations
Action items: Same as above
Person responsible: Claude DesRoches
Deadline: ASAP
Budget
Discussion: Revenue is up, Expenses are down, Operating Expenses are up due to repairs, Professional Fees are down, Repairs/ Maintenance are up due to Fencing,
Conclusions: Budget was balanced for entire year, therefore monthly is not a true showing. The most expensive time of the year is upcoming.
Action items:
Person responsible:
Deadline:
Special notes:
A list of Owners, Managers, and Tenants for Strata Council Members was discussed and left for review at a later date.
Maintenance requested a raise: Jacques’ request will be reviewed. Alan’s request was denied at this time.
Council would like Claude to keep track of : # of bylaw infractions, # of bylaw letters sent out, # of responses, and fines collected. Claude will focus on the following bylaw infractions ( pets, vehicles, window coverings). We would like Claude to try knocking on the residents’ door and giving verbal notice prior to submitting a letter of infraction to the resident. Claude is to hand out letters etc (not maintenance personnel).
Next council Meeting Feb. 21, 2008 at 5:30 pm
Meeting adjourned at 7:45 pm.
Meeting Minutes - December 13, 2007
Alpine Village Strata Council Meeting Minutes
Of December 13, 2007
In attendance Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson, Lorna Bihori,
Call to order at 5:40
First business election of officers, President - Dan Veller, Vice President - Mike McAdams, Secretary - Lorna Bihori
New office hours - 10:00 to 2:00, this leaves Claude one half hour everyday for walk a about and also banking and legal stuff
Priorities for bylaw infractions are - Pets and vehicles
Kilometer charges for the staff are to be paid with regular pay cheques
Maintenance people are to focus on snow removal, sanding and garbage pick up. If there is time left over they are to work on the fencing project.
Call and get quotes to have trees removed that are a safety issue.
Next meeting January 17th at 5:30.
Of December 13, 2007
In attendance Dan Veller, Mike McAdams, Maureen Bricker, Dave Henderson, Lorna Bihori,
Call to order at 5:40
First business election of officers, President - Dan Veller, Vice President - Mike McAdams, Secretary - Lorna Bihori
New office hours - 10:00 to 2:00, this leaves Claude one half hour everyday for walk a about and also banking and legal stuff
Priorities for bylaw infractions are - Pets and vehicles
Kilometer charges for the staff are to be paid with regular pay cheques
Maintenance people are to focus on snow removal, sanding and garbage pick up. If there is time left over they are to work on the fencing project.
Call and get quotes to have trees removed that are a safety issue.
Next meeting January 17th at 5:30.
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