Meeting Minutes January 6, 2004

Present: Dan Veller (President), Mike McAdams (Vice-President), Jason Morris (Secretary-Treasurer), Navaz Murji (Director), Amanda Hanison-Nagel (guest)

Regrets: Ralph Case (Director)

Meeting called to order at 5:40 pm.

Minutes

Motion: Mike/Dan. To approve the minutes of the Annual General Meeting. Carried.

Motion: Jason/Mike. To approve the minutes of the December 4, 2004 council meeting. Carried.

Treasurer’s Report

A full report will be provided at the next meeting. Council is working to develop a list of assets that will require eventual replacement. The approximate replacement value of these assets will then begin to be budgeted for in the contingency fund with an aim to avoiding future special assessments.

Manager’s Report

The on-site manager will begin providing a summary of activities to Council for each meeting, commencing at the next meeting.

Old Business

Attic Inspections

Progress on the attic inspections to prevent mildew and structure deterioration has been fast and efficient since the last strata meeting. There are only a few left to inspect and at this rate the task will be finished by February 1.

Exterior Painting

A second opinion has been received regarding the peeling paint on the building in the courtyard. Dan will discuss this opinion with Tran Painting and General Paint and then report back to council.

Walkie Talkies

Council expressed disappointment that walkie talkies for maintenance staff have yet to be purchased, due to a time delay in petty cash reimbursement from the property management company. Steps will be taken to complete this purchase and ensure that petty cash for such purposes is always available.

Work Orders

Council decided to establish written work orders for maintenance work but is still awaiting the proper forms from the property management company.

New Business

Several issues that were raised by owners at the recent Annual General meeting were addressed by Council at this meeting:

Security

Motion: Dan/Jason: To engage the services of Regional Security to conduct nightly patrols of the Alpine Village grounds at a cost of $105.00 per month.

Discussion: Council will ensure that the security company posts numerous signs around Alpine Village alerting people that the complex has security.
Carried.

Screen Door Guidelines

Amanda Hanison-Nagel will distribute a notice to all units outlining screen door requirements. Screen doors in disrepair will be required to be fixed, replaced or removed.

Exterior Window Dips

Council will investigate any potential fire or safety hazards associated with filling in the exterior window dips that have become unsightly crevasses, with an aim to beautify the complex.

Repainting Unit Entrance Doors

While doors are not strata jurisdiction, to ensure a uniform complex, Council will explore options to ensure that any doors painted the wrong colour are repainted.

Other issues Council discussed included:

Correspondence
Complaints regarding an excessively noisy vehicle in D-Drive Upland was dealt with.

Strathcona Roof Overhangs

Council will continue to determine the most cost effective way of dealing with this replacement expense.

Insurance

Council requested the property management company assist them in reviewing the corporation’s insurance to ensure that owners are protected from any eventualities.

On-site manager

Council decided to request Amanda Hanison-Nagel to attend each Council meeting as she carries out much of council’s directives. In matters of conflict or confidentiality, Amanda will be excused from those meeting portions.

Meeting adjourned at 6:40 pm

Next meeting: February 3, 5:30 pm