Meeting Minutes May 4, 2004

Present: Ralph Case (Director), Navaz Murji (Director), Jason Morris (Secretary-Treasurer), Dan Veller (President), Amanda Hanison-Nagel (On-site manager) and Margaret Anderson (Property manager).

We would like to thank Ralph Case and Navaz Murji for flying in from the lower mainland. Also thanks to Dan Veller, who attended by conference call while suffering from the flu.

Dan called meeting to order at 5:45pm.

Minutes
Motion: Dan/Navaz. To approve the minutes of the April 6, 2004 council meeting. Carried.

OLD BUSINESS

Attic inspections

Required insulation must be sprayed. We have the option of renting a sprayer and doing it ourselves, or hiring a company to install the insulation. We will ask Chito to supply some figures for each option by next meeting.
There may be government grants to cover part of the expenses. Margaret will investigate and report back to the next meeting.

Spring Clean up

Jason and Amanda inspected the neighbourhood. They found some bylaw infractions. Jason has written to the city and Amanda has called.

Block Watch

We have received a good response for the Block Watch. The captain and the co-captain must receive their criminal record checks, and then we will announce a date for the first meeting.
The council agrees to supply refreshments and facilitate the Block watch meetings in what ways we can.

Newsletter

The newsletter will highlight the Block Watch. Margaret will prepare a draft and email a jpeg of this first newsletter to the council members.

Overweight parking

This vehicle has been here since before the bylaw; thus, it is not affected. Council will revisit the vehicle weight bylaw at the AGM discussions.

Playground Equipment

We have a picnic table at one of the playground areas. Council approves of two more spruce tables.

Drive D drain + driveways

We have received one quote for patching only so far. We will get more info for next meeting.

Roof overhangs – Dan will get a quote from Spruce Capital for us.

NEW BUSINESS

Landscape Walkthrough

Amanda and Jason will ask Chito to join them for the landscape walkthrough on Thursday, May 6. They will consider what will be the best solution for filling the window dips. Council approves up to $200 to fill. Amounts over will come back to council for approval. They will also discuss shrubs, etc for the rock gardens and alternatives for easy maintenance.

Repainting Doors

Council directs Chito to begin painting vacant unit doors on H drive. We will monitor the costs and report back at the next meeting.

Calendar

Margaret supplied the council with a maintenance calendar in a notebook form. There are several suggested topics for each month concerning both maintenance and management discussions in agenda form.

Parking lot sweeping

The costs came in this year at $150 less than last year. Next year’s budget will incorporate the sweeping into the snow removal costs.

Sewer line flushing

Last year lines were flushed at a cost of $1700. Dan will discuss with Amanda some alternative ideas (ie camera monitoring) and we will get some estimates.

Eavestroughs

Council directs Chito to inspect and flush all blocked eavestroughs and check downspouts

Meeting adjourned at 6:30