Meeting Minutes December 6, 2004

Present: Dan Veller, Mike McAdams, Jason Morris, Margaret Anderson. By phone: Navaz Murji and Ralph Case.

This is the first meeting of the new strata council for the year 2004 / 2005.
We have the same committee members as last year, and they will be taking the positions of:
President: Dan Veller
Treasurer: Navaz Murji
Secretary: Jason Morris
Member at Large: Ralph Case
Member at Large: Mike McAdams

OLD BUSINESS

Roofs: Dan Veller reports that one section has been completed and paid for. Due to the cold weather, work has slowed. The quality of the work completed is very good.

Block Watch: We are actively recruiting more Blockwatch members. We have a new captain who signed up after the AGM. Her paperwork is being processed. Margaret is also going to check out if we have Citizen Patrol groups in Prince George. If so, this is something the Civic Pride committee may be interested in.

Insurance: Margaret supplied excerpts from our insurance policy to council members. A complete copy of the policy will be available in the Alpine office. We reviewed major points of the policy. An important item of note was fungi and mould is not covered. Navaz suggested we ask Scott Ullrich (president of Gateway) for his advice in dealing with mould issues. Margaret will do so.

Answering Service: The answering service has been reinstated. There have been problems with Telus, but it should be in service soon.

NEW BUSINESS

Committees: Three new committees consisting of owners and residents will be formed. They are the Beautification, Civic Pride, and Maintenance committees. Several residents signed up at the AGM. The first meeting for all committees combined will be at the Coast Hotel coffee shop, January 17th, 6:30pm. Council will attend. This will be noted in the newsletter to go out in December.

After the AGM there was discussion of beginning an owner-investor group. This group will include owner residents and local offsite owners. The first meeting of this group will be Wednesday, February 16, at the Coast Hotel coffee shop, 6:30pm. Everyone is welcome. This will also be noted in the December newsletter.

Agenda Calendar: Margaret has prepared a calendar to assist in agendas for the entire year and a notebook for preparing agendas and minutes. A copy of this calendar overview was distributed to council members. It is hoped that there will be additions all year, and next years calendar will be even more comprehensive. (attached)

Community Planning Meeting: Margaret reported that she attended the Community Planning meeting on Dec 2 at Carney Hill School. It mostly consisted of a presentation by an UNBC environmental Planning class who used our neighbourhood as a class project this past semester. They had some very good ideas, and a copy of their report is in the Alpine office. After the presentation there was discussion about ways to foster civic pride and spirit. The class did find that there is lots of funding available for work in the neighbourhood; we just need some concrete plans and committed citizens to implement them. The Carney Hill Neighbourhood group will be meeting again, and we will be notified about the next meeting.

Foundation Inspections: The inspections are continuing. Most vacant units have been inspected and Chito is continuing his investigations. A summary should be available for next council meeting.

Correspondence: We had a request for glass replacement. Mike informed an owner that a bylaw was passed a few years back to have glass deemed the responsibility of individual owners.

We had a report to council that our Security Patrol was patrolling too quickly. Margaret will call the company.

CHOA: Mike McAdams reported on the benefits to the strata on joining the Condominium Home Owners Association, including an insurance review.

Motion: That Alpine Village Strata corp. shall join CHOA, at a cost of $550.00
Moved by Dan Veller
Second by Mike McAdams
Unanimous
Margaret will make the arrangements.

Resident Manager: Council has decided to hire a resident manager to begin in the early New Year. Chito will remain as maintenance person. Council will work on defining the job description over the next few weeks. Margaret will ask for resumes and proposals in the newsletter, and a newspaper ad. She will forward these to council and they will do their own interviews etc.
All short listed applicants will undergo rigorous reference checks and a criminal record check.

Waste Removal: Margaret has limited the number of trash pickups after monitoring showed that the bins were not full.

Next council meeting: Monday, January 10th 5:30 in the Alpine office.