Council Meeting: June 7^th, 2016

Present: Gord Rapson, Glen Blair, Dan Veller and Shaun Davis

Regrets: Gabby Tecson

 

Called to Order: 5:30pm

• Daryl (a tenant)had a discussion with council regarding a noisy neighbour
• Chris Cosariu, the new owner from F44 came in to meet the council members
• Art Meise (Essential Exterior Finishers) came to the meeting to discuss the siding project
   
  Old Business:

• 3 Dome Climbers were purchased for the playgrounds 3 @$190.38 each. $571.14
• Insurance renewal: The same insurance company as last year. Hub International –Barton Insurance
   
  New Business:
• Council has agreed to get a small Company Credit Card to be used in the office. $500.00 limit
• Pet Bylaws: it was agreed that the pet bylaws need to be addressed and put to a vote at the next AGM
• Wage increase for David, Bill and Phyllis-this will be addressed after staff evaluations have been completed.
• Roto Rooter-It was agreed to set up a scheduled maintenance for the problem sewer lines
• Letter to council-A letter was sent to council regarding a reimbursement for a front door. The answer was no. The doors are being replaced with the siding contract.
• Color choices for the siding project-it still has not been decided which colors to use
  Report from Office Manager:

• The GIC at the Scotia Bank-this needs to be held as security for the Electronic Funds Transfers from Owners
• Contingency Reserve Account balance-$334,175.32
• There are now only 2 undesirable units in the complex
• Watering the lawns-do we want to take the time and the wage to have the grounds watered in the common areas? Yes. This will begin in the hot weather
• Plumber- It was discussed that no call will be made to a plumber unless the owner or property manager sends a request in writing and agrees to pay the bill if the problem is internal.
• Tree beside A34-A35. There was a request to have this tree removed. It is dripping sap on the vehicles. The answer is yes.
   
  Next Council meeting to be held: July 5^th, 2016
   
  Meeting Adjourned: 7:30

Alpine Village Strata Corporation - PGS173

 

Special General Meeting

 

 

Sunday May 1^st, 2016,

 

The meeting was called to order 3:05 pm.

Certify Proxies and Corporate Representatives and Issue voting cards

•  Proxies were certified and voting cards were issued.

Determine Quorum and Call to Order

 

• Quorum was reached. There were 28 owners present and 125 by proxy. 153 votes. There were 2 spoiled ballots as the owner was not eligible to vote due to strata fee arrears. Total votes 151.

 Elect a Person to Chair the Meeting

 

• Gord Rapson moved to elect Helen DeGroot to chair the meeting. Dan Veller seconded the motion. All were in favor.

Proof of Notice of Meeting

• All present were in agreement that they had received notice of the meeting.

Approval of Agenda

• Gord Rapson moved to approve the agenda. Glen Blair seconded the motion. All were in favor.

 Approval of Minutes from the last SGM

• Elaine Nothstein moved to approve the minutes from the last SGM. Diana Tecson seconded the motion. All were in favor.

 Unfinished Business

• There was a small discussion as to hiring a Lawyer to draft the paperwork for the project to reside Alpine Village. No vote was taken.

 Resolution – to obtain ¾ votes for the building envelope

• Helen DeGroot requested a motion be made to amend the agenda to approve a majority vote for the resolution. Motion was made by Gord Rapson, Seconded by Lisa Jacques to approve the resolution by majority vote as the building envelope was identified in the depreciation report. All in favor. Carried. 

• Gord Rapson made a motion to have 2 attending home owners count the voting cards. Seconded by Sharon Hordy.
• The voting cards were counted by April James (home owner) and Bob Bingham (home owner) 153 total votes. YES-105
•    NO- 46

• The siding project for Alpine Village is to go ahead.

 

The meeting was adjourned at 3:35 pm

 

Council Meeting: May 3^rd, 2016

Called to Order: 5:31

Present: Dan Veller, Glen Blair, Gord Rapson, Shaun Davis

 

Guest: Art Meise-siding contractor: there was a discussion regarding start date, windows, doors and anything else to do with the project.

 

Old Business:

• Roofing-there was a discussion regarding the 5 roofs that still need to be replaced. One will be chosen later in the summer.
   
  New Business:

• GIC-discussion to turn over the Strata GIC at maturity date
• Playground Equipment-to purchase 3 Geo domes for the playgrounds. It was agreed to purchases them.
• Boot Allowance-it was agreed that each maintenance employee would get a reimbursement of  $100.00 3 months after purchasing the foot wear.
• Insurance policy renewal-instructed office manager to request 2 quotes from 2 different Insurance providers.
• Look at the pet bylaws to see about revision-office manager will have a review for the next council meeting
• A new owner requested that he be able to cut a hole in the exterior wall for a kitchen exhaust fan. Everyone was in agreement as long as a certified contractor was hired do the work.
   
  Report for Office Manager:
• Collections-There is only one unit left that has not responded to the demand notices. This unit has been taken to court and Strata have been awarded a default order.
• Superior Link Contracting-The office manager submitted to the courts a request for reimbursement of the money paid to have the fence erected along the highway. The office is waiting for a reply.
• Fencing-the fences are now being erected behind A49-A53 and A44-A48
• The office manager is to meet with Roto Rooter and set up a scheduled maintenance program to help keep the main sewer lines clean
   
  Insurance claims: None
   
  Council Notes:

• Strata fee increase to begin June 1^st 2016
   
   
  Next Council meeting to be held: June 7^th 2016
   
   
  Meeting Adjourned: 6:45

 

Council Meeting: April 5, 2016

Meeting was called to order: 5:35PM

Present: Dan Veller, Glen Blair, Gordon Rapson, Gabby Tecson and Shaun Davis

Old Business:

• The wiring for the roof lights above the office has been completed.
   
  New Business:

• Roofs that still need replacing-E13-E24, F43-F54, G61-G74, G87-G100, H101-H114. These roofs that still need replacing will be addressed at a later date.
• Patching the pavement- The office will be getting quotes for repairs to the pavement in the complex.
• Parking lot sweeping-2 quotes- Rock Tech has been hired to sweep the gravel from the complex. This is taking place on Tuesday April 12, 2016.
• 3 units suspected of drug distribution – We are looking into this with the RCMP.
• The French drain in the courtyard needs to be cleaned out of built up sludge and gravel. Getting quotes from contractors.
• It has been decided to close up the fence at the end of D Drive. No gate or opening.
• It was decided to rent an auger to dig the holes for the fencing.
• The front gate for A40 needs to be repaired.
• The office has been asked to file a claim in Small Claims Court regarding the fencing project that was completed in 2014. In many place it is falling down and the company will not return to repair it.
   
  Maintenance:
           Report from Office Manager
• All downspouts in the complex have been repaired
• Fencing has commenced behind A14-A23. Also the back yards for A44-A48 and A49-A53.
• Checked window well for A43- no sitting water, downspout is draining down the area that we dug up the cement.
   
   
  Next Council meeting to be held: May 3^rd, 2016
   
  Meeting Adjourned: 6:20 PM