March 31, 2016

Homeowners, Tenants

Well it looks like spring is trying to get here in a hurry. It is time for spring cleanup. Just a few things I would like to address.

• Cigarette butts are considered garbage. Please do not just throw them on the ground by your steps. The maintenance personal has cleaned up around every set of steps in the complex. Now when he does his daily rounds, if there are butts beside your steps or your front lawn, you will be sent an infraction notice. After 3 of these there will be fines imposed of $50.00 a week or every time the butts need to be cleaned up by maintenance.
   
• The same goes for garbage bags, tires, or anything else left by the front steps.
   
• It is time to clean the back yards also. This is the responsibility of the occupant. All garbage, dog feces and anything else that can cause rodent infestation must be cleaned up. If you don’t have the proper tools (rake, shovel) just come to the office and I will provide you with the necessary tools.
• I will be sending out infractions regarding window coverings. Flags and sheets are not to be used as window coverings. Ratty blinds are also included. This is stated in bylaw 3.05 b) Sun reflectors, foil, or awnings not to be allowed. All permitted drapes, curtains and blinds are to be of a neutral color and acceptable design, unless otherwise approved by Council. Use of blankets or sheets as window coverings is prohibited without the prior consent of Council.
  Please have these changed to the proper window covering.

Help us keep the complex as clean as possible. This makes it a much better place to live.

 

Phyllis Thorkelson

Office Manager

Alpine Village Strata PGS173

 

Alpine Village

 

Special General Meeting Minutes

 

Sunday March 20^th, 2016, 3pm

 

Time was given between 3-4pm for all owners to have an open floor for questions and answers.

 

Meeting was called to order at 4:00 pm

 

Certified Proxies and Corporate Representatives and issued voting cards

 

Quorum reached as 134 present: 134 in attendance of which 29 were in person

            -Motion by Karrie Cookhouse

            -Seconded by Jody Maida

            -Approved

 

Motion to have Gordon Rapson to chair the meeting

            -Motion by Shaun Davis

            -Seconded by Maureen Bricker

            -Approved

 

Proof of Notice of Meeting - Unanimous

 

Approval of Agenda - Unanimous

 

Approval of Minutes from the last AGM

            -Motion by Dave Henderson

            -Seconded by Jody Maida

            -Approved

 

There was no unfinished business

 

Resolutions #1) Siding Proposal-134 Votes -96 Yes

                                                                         -37 No

                                                                         -1 Abstention

            NOT PASSED-100 votes were needed to pass Resolution #1

 

Resolution #2) Color Choices     -134 Votes -94 Yes

                                                                          -39 No

                                                                          -1 Abstention

            NOT PASSED-100 votes were needed to pass Resolution #2

 

Resolution #3) Amount per Unit -134 Votes -119 Yes

                                                                           -14 No

                                                                           -1 Abstention

PASSED-100 votes were needed to pass Resolution #3

 

An amendment was made regarding Resolution #3-On the condition that 239 units are completed on time and on budget as presented. Once the special levy for a unit is paid in full, the special levy will be removed.

 

             

New Business-

A motion was made: In the event any owner experiences extreme financial hardship because of the increase of monthly payment for the Special Levy, Council will review any requests on a case by case need.

                        -Motion by Karrie Cookhouse,

-Second: Valerie Conklin,

-Approved

 

Meeting Adjourned at 5:15 pm

 

 

Council Meeting: March 1st, 2016

Meeting called to order: 5:30 PM

Present: Dan Veller, Shaun Davis, Gordon Rapson and Gabby Tecson.

Regrets: Glen Blair

Elaine Nothstien requested a meeting with council. She has been very concerned with all the garbage around the complex. She has been assured that the garbage will be picked up daily.

Also discussed were parking issues. Every occupant living in the complex only has “ONE” parking spot. None of the visitor spots can be rented. The visitor spots are for just that, visitors. These spots cannot be claimed by anyone. It is first come, first serve.

 Unfinished Business:

It was decided that the electrical wiring from the rental unit, D80, needed to be redirected to the breaker box in the office.

• Complaints:

Council dealt with 2 different complaints from tenants regarding the noise from their neighbour next door. It was decided that normal daily noise is acceptable. E.g. Children playing, television or stereo noise (with-in reason). Remember, this is high density living and the noise carries through the walls.

•  
  New Business:

 A lien was placed against SL 179 for nonpayment of Strata Fees.

A father of an owner asked of there was any kind of compassion break for his son (an owner) due to medical reasons. Council said NO.  Strata fees must be paid every month.

• Maintenance:

Down spouts on the side of A43 and A23 were repaired.

Some new signs were put up for parking spots and there has been lots of cleaning of the complex

• Next Council meeting to be held: Tuesday April 5^th, 2016.
   
  Meeting Adjourned: 7:00 PM

 

•  
  
  

January 5, 5:30PM Council Meeting:

 Present: Dan Veller, Glen Blair, Shaun Davis, Gabby Tecson. Regrets-Gord Rapson

 

Guest speaker: Art Meise-Essential Exterior Finishers gave some very valuable information to council regarding siding, windows and doors.

New Business:

• Flooring in the office.
  It was discussed to change the flooring in the front office.
• Camera system-moving forward with Brentssat.
  There was a discussion regarding upgrading the monitor’s and the DVR’s in the office.
• Siding quotes
  4 different quotes were looked at. We are still waiting for one more quote.
• Window replacement quotes
  4 different quotes were looked at.
• Gutters
  This will be addressed again at a later date.
• Icicles hanging form the windows
  This will be addressed at a later date
• Stata payment
  Require all owners to either use EFT or postdated cheques. No e-transfers or Visa
   
  Maintenance:
           Report from Office Manager

• Collections in December. $5541.72 was collected from delinquent owners towards arrears.
• Place a lien SL179
• Court documents: re SL168 and SL210
   
  Insurance claims: Nil
   
  Meeting Adjourned: 7:00 PM
   
  Next Council meeting to be held: February 2^nd, 2016