Alpine Village Strata – PGS 173
Strata Council Meeting
Minutes of June 19, 2008
In Attendance: Dan Veller, Mike McAdams, Lorna Bihori, Dave Hendrickson, Maureen Bricker
Meeting called to order at 5:31 pm
Claude DesRoches gave the Manager’s Report:
Ø Parking Lots have been all swept
Ø The fencing along the Hwy is now completed
Ø The lawns have been fertilized and reseeded
Ø The flower beds are now ready for planting
Ø Summer Hiring is now complete – hired from Blade Runner 2 part time people have been hired for the summer
Ø D80 letter has been sent out to lawyers for both sides
Ø PG1 fence – get a machine I to dig post holes down deep and cement posts in
Ø Budget is on target but spent lots for landscaping in June
Ø A43 letter of demand issued for removal of tenant
Ø Maintenance crew – Jacque Gagnon is no longer with us
The flowers and shrubs from Uncle John’s Greenhouse will be delivered and planted
Gathering quotes for some trees to be planted in the fall.
Council members are not to give any kind of direction or concerns to maintenance or other staff – directions and concerns are to be directed in writing to the Manager and the Manager will deal with the staff.
Memo to occupants is still in the works – needs some fine tuning before being approved
Equipment belonging to Strata is not to leave strata property unless for repair.
Next meeting at 5:30 pm on July 17, 2008
Meeting ended at 8:03 pm
Tuesday, July 15, 2008
Strata Meeting Minutes - May 15, 2008
ALPINE VILLAGE STRATA - PGS 173
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
STRATA COUNCIL MEETING
MINUTES OF MAY 15, 2008
Meeting called to order at 5:30pm
Attendees: Dan Veller, Mike McAdams, David Henderson, Maureen Bricker, Lorna Bihori
Guests: Claude DesRoches, Heather Bennett
Heather Bennett presented a plan to put in a horseshoe pit (contractor to do it) by E25 on common property. She said there is a tenant who is also a contractor and is willing to do it. This would eliminate the weeds and they would put gravel in pits rather than sand to eliminate cat feces problem. They would look at a removable pin in order to eliminate any liability issues. She estimated $900 for labor and materials. Council decided to look at putting a pit in a fenced enclosure in D drive's entrance area.
Claude DesRoches submitted his manager’s report which included:
WR Ventures submitted a quote for siding but it is too highly priced - Decided to ask WR Ventures to re-quote with only replacing the wood with vinyl and leave the stucco untouched. Council also decided to search through CHOA for alternatives to siding
Insurance - Property, Fire & Liability - looked into cost factors and feasibility re such extras as earthquake and flood endorsements. Will look into further
Decided not to build a fence between us and Strata #1 at this time.
Researching construction options to redo the doorway overhangs in a costly and feasible manner prior to siding
updates on the continued bylaw infractions
Landscaping - topsoil on order, fertilizer and seed on standby awaiting soil conditions for the bobcat to work without sinking.
Summer help - PG Native Center, Job action, Multicultural
Front fences along A75-80 to become uniform, keep all the gates straight no design on some and not on others
Lawns to mowed and trimmed immediately and then maintained Wednesdays and Thursdays weekly thereafter
Ensure hoses and taps are ready for the season
Council decided the month’s priorities should be:
1) Lawn Care
2) Landscaping
3) Summer help hired
4) Projects i.e. roofs, fences
5) Bylaws such as the broken window in A 103 and window coverings throughout the complex. Council is looking at constructing a letter to have the managers and owners clean up their properties and ensure they are meeting bylaw standards to aid Claude in this huge ongoing task
Landscaping - do the lime to kill the moss, aerate, top sand, seed and fertilize then water, water, water and mow. After meeting with the landscape companies we realize we are too late to kill the moss for this year!
Maureen will call contractors to get quotes so that the landscaping can be put into effect immediately. Lorna to email Claude with a couple companies willing to do labor tryouts for 2 hours at $8-$10/hr so that we can get the flower beds cleaned up and try out this summer help agencies to see who is worth hiring for the summer.
Janitor - Maureen to offer Janitor contract to the person council agreed with, along with the guidelines agreed upon.
Mike and Dan will talk with the owner of D80 to see if a final agreement can be hashed out so that the common property attached with this unit can be properly dealt with prior to the sale.
Meeting ended after council did a walk around of some of the landscaping problem areas.
Next meeting June 19, 2008 at 5:30pm
Strata Meeting Minutes - April 17, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
STRATA COUNCIL MEETING
MINUTES OF APRIL 17, 2008
In attendance: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Maureen Bricker
Called to order at 5:33pm
Managers Report given by Claude Desroches:
Ø Budget: Currently under budget (Insurance higher, snow removal higher)
Ø Bylaw Letters: Bylaw infractions noticed by anyone should be provided in writing to Claude.
Ø Spring Newsletter: Good response!
Ø Trees: 112 trees were dealt with (trimmed, removed)
Ø Roofs: 4 more to be done this year (a23-30, 31-36, 37-43, 44-48); 2 to be done next year (e/f drive) Request to have utility buildings done with the leftovers. Buildings do not have enough ventilation in them. Perhaps enlarge the vents in the gable ends. Clean gutters!
Ø Siding: WR Ventures to quote us on the siding
Ø Insurance: Comparing Barton (current) with Fournier
Ø Sensor Lights: To be installed, only good quality ones in vulnerable areas
Ø Floor in Utility Buildings: Get cement prices in June
Ø Summer Hiring: Currently looking at prospects – should look at Multicultural Society
Ø Road cleaning: Currently getting quotes to have drives cleaned
Ø Lawns: Get quotes on lawn aeration, fertilizing/reseeding. Top sand after aeration. Would like this work completed ASAP as the time is now.
D80 Sale: continue with planning to separate electrical, heating, stairway etc from the common property.
Landscaping: Lawn mowing to start soon – set up schedule and notify occupants. Still waiting to do walk around with Josh (Art Knapp’s) to plan landscaping and then get quotes on getting the landscaping done. Snow is almost completely gone now.
Siding: WR Ventures to provide quote on siding. Doorway roofs need to be dealt with prior to siding. Suggest removing roofs from backyard doorways and all front doorways to be uniform (Strathcona and Upland sides) Need immediate paint repair to some areas of the complex (cannot wait for siding). Front doors throughout complex need to be a uniform color and done properly.
Next meeting to be held May 15, 2008 at 5:30 pm at the Strata Office.
Meeting adjourned 8:03 pm
Strata Meeting Minutes - March 20, 2008
ALPINE VILLAGE STRATA – PGS 173
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
STRATA COUNCIL MEETING
MINUTES OF MARCH 20, 2008
In attendance: Mike McAdams, Lorna Bihori, Dave Henderson, Maureen Bricker
Meeting called to order at 5:30 pm
Managers Report presented by Claude DesRoches:
Ø Developing visitor parking signs, continued snow removal, progress on tree falling were all discussed.
Landscaping: Josh @ Art Knapps wants to wait until the snow is gone before commencing with the walk around.
G62 request was disallowed due to not being able to alter common property
Shaw Cable Request for installation of gate behind units D71/D72 was denied due to security and safety issues.
D80 Sale: Proceed with laundry room at this time and getting the electrical disconnected. Look at getting an engineers report for the staircase.
E7 Request for a gate on her fence was denied.
Blue Cross proposal for employees has been denied at this time as this would be considered a raise.
Bird Feeder Complaint: Snow removal damaged a bird feeder, pay the owner for the bird feeder – receipt was provided and was not unreasonable.
Insurance quotes still in the works
A Drive needs paint repair immediately as we can not wait for a siding decision.
Next meeting April 17, 2008 at 5:30 pm
Meeting adjourned 7:59 pm
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