Alpine Village Strata AGM - Minutes Dec 4, 2008

Alpine Village
Annual General Meeting
Held December 4, 2008


Meeting called to order at 7:40 pm

Certified Proxies and Corporate Reprentatives

Quorum reached as 98 present in person or represented by proxy.

Dan Veller clarified that Claude DesRoches is an Office Manager and is not a Strata Manager.

Approval of Agenda by Heather Bennett
Seconded by John Stubbs

Amendment to the Agenda:
1- Revision/ corrections to AGM Minutes of November 29, 2007 (corrected the Date Typo).

2/3- Revision of Financial Statement of September 30, 2007 (There was no deficit, it was a transfer of funds, new financial statements handed out to correct and to verify). Proposed transfer was legal and correct = Motion from Lita Powel and seconded by Heather Bennett. Vote held and it was carried unanimous.

Motion to hold council elections now prior to proceeding with meeting:
Motioned by John Stubbs
Seconded by Elaine Nothstein

There are 8 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, April James, Pat Nyeste, Mike McAdams

Discussion as to the number of council members allowed.

Votes taken, while votes are being counted and verified…..

Approval of November 29, 2007 Minutes and of Financial statement of September 30, 2007 – motion to approve amendments by John Stubbs, seconded by Elaine Nothstein.

Unfinished Business –LANDSCAPING – fencing (priority)
· Planter boxes should be 4 sided so dirt isn’t against building
· “B” and “D” drives have had no lawn/weeding, or tree trimming
· Maintenance workers not being double checked that work is completed
- BUDGET – amended budget – moved Shingles from operating account to contingency reserve fund.
§ Concerns as to why fencing is coming out of landscaping.
§ Questions around fines to owners/tenants
§ Clarified Strata Expenses = AGM meeting, CHOA seminars, training seminars
§ Motion to change roof expenses, as well as sewer/water expenses form operating account to contingency reserve fund = Lita Powel and seconded by Elaine Nothstein. Vote = unanimous.
- Concern for fenced in yards being fire traps
- D 71 = seven to eight months ago water line installed, hole in floor still un-repaired, Outside lighting issues, Ice around garbage dumpsters are serious hazard

Council Election Results in order of most votes: Elaine Nothstein, Dan Veller, Lorna Bihori, Dave Henderson, Mike McAdams, John Stubbs, April James, Pat Nyeste. First 5 named is the new council unless determined to have more than 5 council members.

President’s report was read and comments were as follows:
Why aren’t bylaws being fined and collected?
Security speeds through the complex once a day.
Wanting gates installed – suggested removing all fences throughout complex
Minutes not being posted on the blog
RCMP won’t attend Alpine Village
Want eavestroughing done once a year

No new rules to ratify at this time.

The complex has a new insurance company due to pricing. Last appraised in 2007.

Motion to accept the Operating Statement of 2007-2008 = Elaine Nothstein
seconded by Claude DesRoches. Vote to approve was unanimous.

Review of Operating Budget for 2008-2009 – Change made for roofing, water/sewer
- Should break up common area items such as parking lots, parking walks and drives, playground etc.
- Motion to accept = Elaine Nothstein, and seconded by Dave Henderson
Revised changes
Totals are 0% increase = $ 280,558.33
10% increase= $ 290,449.78
CRF (contingency reserve fund) 30 – 55 at 0% and 75 at 10%.
Vote on amended document to reflect above changes = 1 abstained rest were unanimous.

Vote on Budget = 10% increase = 69 in favor, 26 against, 1 abstained. 10% increase passed.

New Business – Have one person from council take a strata course estimated cost of $800.00

Meeting adjourned at 10:15pm Motion Dan Veller, seconded by Elaine Nothstein.

PLEASE NOTE:

Some questions have been asked on or about information provided on our annual financial statement. We are still looking into it.

If reverse is required, we will mail it out.

Strata Council Minutes - December 18, 2008

Monthly Strata Council Meeting
December 18, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein

Meeting Called to order at 5:55 pm

Office Manager (Claude DesRoches) presented his report to council
- D 71 cement floor needs repaired (Insurance negotiations ongoing regarding damage).
- Someone was hired to clear snow with Al supervising due to Al being currently unable to perform regular work duties.
- Quote of $2200.00 was accepted to separate D80 from Strata and then we can complete renovations of the old laundry building
- Claude will be back to regular schedule as of January 4, 2009
- Council instructed Claude to approach CHOA regarding advise on revision of strata bylaws, once we receive these suggestions, we ask that Claude forward suggestions to the lawyer to have these bylaws rewritten
- Claude’s #1 priority will be to send a letter regarding enforcement of bylaws

Council Elections:
Dan Veller – president
Mike McAdams – vice president
Lorna Bihori – secretary
Dave Henderson – council member
Elaine Nothstein – council member

Council would like Al to attend the next council meeting with a list of maintenance items he has noticed.

Meeting ended at 6:57 pm

Council will meet on January 22, 2009 at 5:30 pm

Strata Council Minutes November 20, 2008

Monthly Strata Council Meeting
November 20, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 5:35 pm

Council met with Emily Boyko of D73 re: sewer back up, flooding; and determined that flooding occurred due to heavy rain and yard slopage.

The Strata will have to lower the yard to regrade slope from building to parking lot. Council voted no to covering insurance deductible but will do preventative measures.

Council discussed security and surveillance measures and will look at quotes for video surveillance.

Meeting ended at 6:45 pm

New Council will meet after AGM on December 18, 2008 at 5:30 pm

Strata Council Minutes - November 3, 2008

Monthly Strata Council Meeting
November 3, 2008

Attendees: Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 5:30 pm

Discussed upcoming AGM for Nov 27, 2008

Reviewed budget and President’s Report.

Meeting ended at 6:50 pm

Council will meet again November 20, 2008 at 5:30 pm

Strata Council Minutes - September 18, 2008

Monthly Strata Council Meeting

September 18, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 6:02 pm

Claude DesRoches is away due to illness. He has submitted a manager’s report. A temp (Mona) will help fill the void until his return. Mona will keep the office open 3 days/wk and Claude will remain in contact for support and to keep himself updated for his return. Due to the office being open less we will only be having the office cleaned once every 2^nd week.

It was decided that the fence by Strata 1 will remain as is until spring.

The maintenance crew will focus on D80 fence (needs to be completed for the separation of strata and the unit); Line painting parking lots; touch up painting in the Complex; Make visitor parking signs 12 x 12 with a yellow V to indicate visitor parking for the winter months. These signs will be removed in the spring and put up in the fall.

We will be contacting Marathon Eavestroughing to obtain a quote for cleaning and repairing the eavestroughing.

Lawn seeding will be done at the beginning of October.

Grevman court submitted a complaint that our residents are using their dumpsters.

Currently the roofs are at a standstill due to contractor issues.

Pest Control – please call Interior Pest Control with any concerns. The office will be advised to have residents contact the company themselves and make arrangements.

Lorna will be attending CHOA conference Sept 27/08.

Next meeting scheduled Oct 2/08, council agreed to meet more often while Claude is off.

Meeting ended at 6:43 pm.