Alpine Village Strata Council Minutes - July 16, 2009

Monthly Strata Council Meeting
July 16, 2009

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein

Meeting Called to order at 5:40 pm

Alan’s Report
Ø Everything is going good

Office Manager’s Report (presented in person by Claude DesRoches)
Ø Owners have been giving lots of compliments as to the progress with the complex
Ø The battle continues with Bylaw Infractions – window coverings, vehicles, pets
Ø The volunteer meet went well with lots of bedding plants, lilac bushes, rose bushes and spruce trees planted around the complex
Ø Roofer will be in next week
Ø Al received a raise of $1.00 an hour effective June 1 09 as agreed by council. Next review will be June 2010
Ø Amanda received a raise of $1.00 an hour effective July 1 09 as agreed by council. Next review will be June 2010
Ø The new meeting room should be ready for the Special Meeting for July 28 @ 7:30 pm

Meeting ended at 6:00 pm
Council will meet on August 20, 2009 at 5:30 pm

Alpine Village Strata Council Minutes - June 25, 2009

Monthly Strata Council Meeting
June 25, 2009

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein

Meeting Called to order at 5:45 pm

Alan’s Report
Ø Line Painting almost complete
Ø Back fence complete
Ø Scraping of couple buildings complete – ready for priming
Ø Seeding dead spots as we go on the lawns
Ø Lawn mowing approx 3 times per week
Ø Tree trimming is progressing
Ø Fence repair & painting continuing
Ø Painting of the prepped buildings are priority for July

Office Manager’s Report (presented in person by Claude DesRoches)
Ø Reviewed Friends of Alpine Village and we are all very excited to see this developed. Expenses reviewed and agreed upon
Ø Fine for a stopped payment = stays in effect
Ø Reimbursement for mice problem = rejected. There is a process in place and that needs to be followed
Ø Telus phone contract = approved
Ø Roof – Bathroom vents are an issue.- get contractors to identify venting in attics
Ø Trees E 28 & F 57 want trees removed due to problems creating mold on roof and eavestrough issues
Ø Received Thank you letter with request for recycling program from an occupant in H drive
Ø City of PG added trees to the park across from the complex
Ø D 80 renovations are close to completion
Ø Getting quotes for Paving, Patching and Speed Bumps
Ø Acme to provide Parking signage & Fire Lane Painting

Meeting ended at 7:00 pm
Council will meet on July 16, 2009 at 5:30 pm

Alpine Village Strata Council Minutes - May 21, 2009

Monthly Strata Council Meeting
May 21, 2009

Attendees: Mike McAdams, Dave Henderson, Elaine Nothstein

Meeting Called to order at 5:50 pm

Sharon Hordy of F57 presented to council:
· Back wall stucco is missing
· Shelve in closet wet and molded due to stucco
· Kids in F53 destroying flowers, trees, fences between F48 and F49
· Mice Problem wants 1 month strata fee free for all mice cost

Allan’s Repot
· Lawn being ribboned off for re-seeding
· Painting of fences will be finished this summer
· Paint lines for parking and signs
· Garden ties to fix walk ways
· H121 wants to create a volunteer committee to help around complex; wants drinks for payment; Claude having interview with the leader.

Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Universal Restoration picked up cheque on May 7, 2009
· CHOA bylaws will be revised in 4-6 months
· Dog F47 attacked Maxine from A103 and her little dog on May 12,2009 Dog pound called
· Jacques- Li Car Letter not being sent out now due to under going circumstances
· Dale A20 letter wants answers in writing regarding complaints
· Sharon Tozer letter from unit G66 wants a letter for increase of Strata Fees
· Western Financial Group Appraisal
· Shirley and Jim Conlon F39 want a free standing satellite dish stand and want to plant a small tree in the front yard. Council approved right away
· Vehicles being abandoned- registration papers, gift receipts, legalized letter from office already prepared to be able to dispose of the vehicles at our discretion without any conflicts from previous owners
· 5 vehicles uninsured on complex all have permission. 4 will have insurance or will be removed by May 29
· Schedule for maintance crew- 2 new hires; Allan scrapping and painting buildings and other maintance. Amanda on landscaping.
· Total number of letters from April 27- May 21 (27 letters)
· Bain’s Insurance Claim not paying and issue now closed
· John G92 tree issue in front yard, roots coming up through ground
· Tom Endean (ReMax Agent) want an in-law suite permission; Council said it is up to the City of Prince George
· Summer Letter consisting of the following: mice problem; front yard clean up for lawn maintance; Allan is maintance only not the complaints officer
· Council requesting a special AGM meeting for decision on security cameras; paving potholes, etc.
· Cat traps: 2 more to purchase; bicycle lock to lock them up in people’s back yards; legalized letter for responsibility of traps
· CHOA Land Titles requesting
· Call A23 owner regarding tenants
· G66 Step being fixed w/ patch kit.

Meeting ended at 7:30pm

Strata Council Minutes - April 16, 2009

Monthly Strata Council Meeting
April 16, 2009

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori,
Elaine Nothstein

Meeting Called to order at 6:45 pm

Emily & Jamie Bain of C 79 presented to council:
· Sewer backed up causing major problems for themselves
· Questioned preventative maintenance
· Stated they had no alternative other than using their insurance
· Asking Council to reimburse their $500.00 deductible

Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
· Working towards spring cleanup of the complex
· A10 & D 71 Insurance issues are complete (our insurance is not affected)
· Vehicles still a problem with not complying with bylaws
· H drive gate – received a formal complaint asking for it to be put back ( a survey will be prepared to determine the gates fate
· A 80 concerned with leaking basement
· H 124 & H 125 concerned with lattice replacement between the units
· 40 bylaw breach letters were sent out for the month of April
· Eaves roughing 2 quotes received – work to commence ASAP
· Security Cameras – still receiving quotations. A survey to go out to owners
· $4100.00 in liens, and an additional $1500.00 in liens pending

Junk trailers by garage need to go!
Look at charging a fee to acquire extra parking space

Meeting ended at 7:40 pm
Council will meet on May 14, 2009 at 5:30 pm

Strata Council Minutes March

Monthly Strata Council Meeting
March 19, 2009

Attendees: Dave Henderson, Lorna Bihori, Elaine Nothstein

Meeting Called to order at 5:35 pm

Tamara was introduced to council. She was hired to fill in for the office on an on call basis.

Maintenance Report (presented in person by Allan)
Problem with heat at shop, concerns with meter. Will have it looked into
Tree trimming and signage will be started as weather improves
Fence repair and painting has been started where weather permits
Eaves throughing concerns have now all been identified
Blockbuster has been draining pot holes but then the grader and spring conditions continue to cause havoc
Suggest removing rocks from D drive

Office Manager’s Report (presented in person by Claude DesRoches, and Tamara)
Spring cleanup will begin in April
Blade Runner will work with us again for part time Spring/Summer help
Riding Lawn Mower needs to be purchased (will get 3 quotes) provide to council thru email so that a quick decision can be made
Remainder Spring/ Summer equipment is all ready to go
Claude presented a petition from H drive – a letter will be sent out to the occupants of H drive in response
Issues regarding vehicles. Vehicles owners are being fined and still not complying. Council will decide on some new strategy to deter this problem
DeWit & Sons Roofing was unable to fulfill his commitment to the complex last year but is able to this year at the original agreed upon pricing
2 quotes will be provided to council regarding the gutters (repairs and cleaning)
Quotes still coming in for the updated Security features for the complex
Columbia Bithulithic is willing to come & see the patch jobs needed (drives)
Looking at getting quotes to repair/replace rotten window sills
BC Hydro to install Meter for the separation of D80
Noise complaint A 31, 32
Look at scraping and painting a couple of the worst buildings this Spring
Insurance company contacted us regarding a fire in A 10. Council was unaware of this occurrence. This matter will be looked into

Meeting ended at 7:00 pm
Council will meet on April 16, 2009 at 5:30 pm

Strata Council Minutes - February 19, 2009

Monthly Strata Council Meeting
February 19, 2009

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein

Meeting Called to order at 5:33 pm

Maintenance Report (presented in person by Allan)
Asphalt that was put in as a temporary measure in the summer is already ruined. Mike offered some good solutions to try this summer.
Eavestroughing is being monitored as weather improves (starting a list)
Painting suggestions – backyard dividers, front office area

Office Manager’s Report (presented in person by Claude DesRoches)
C 79 Insurance claim – letter of denial needs to be sent to occupant
D 70 Insurance dealt with by adjuster
Bylaw letters were sent to owners, and Managers. 55 bylaw letters of infraction were sent out this past month
D 80 Separation – electrical is a nightmare and must be brought up to code, Estimated $12000.00
New signs to be posted around the complex have been approved
Security cameras and motion sensor lights are being installed

Claude will be away for vacation May 6-21.

Decided to hire a casual office employee to get training prior to vacation time.

Meeting ended at 6:25 pm
Council will meet on March 19, 2009 at 5:30 pm

Strata Council Minutes - January 22, 2009

Monthly Strata Council Meeting
January 22, 2009

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein

Meeting Called to order at 5:37 pm

Office Manager (Claude DesRoches) presented his report to council
D80 separation almost complete
Renovations to old Laundry Room started but some complications (re: electrical, plumbing, etc). Should be complete in approximately 2 weeks.
Bylaws = Good Response, There were 27 problem vehicles and today we are down to 4 problem vehicles.
Snow Removal – Going good, some issues with ice but working on this.
Hired a 3rd person on a need only basis
D71 – An Adjustor has been assigned to deal with this
Norton Anti Virus has been installed on the computer in the office.
All minutes for 2008 are now posted on the blog
Had council proof read letter going out to all Managers and Owners

Maintenance Report (presented in person by Allan)
Ongoing efforts with snow removal and salting ice
All fence boards have been completely painted and are ready for Spring.
Full inventory of shed tools have been completed.
Continuing maintenance on lawn equipment etc.
Suggested getting Reflector Poles to mark gardens etc to protect from snow clearing for next winter.

Claude will be away for 2 days to attend a course. The office will be closed January 26, 27.

Next Christmas we would like to arrange for an extra garbage pick up as all the dumpsters have been overflowing after Christmas.

Meeting ended at 6:50 pm
Council will meet on February 19, 2009 at 5:30 pm

Alpine Village Strata AGM - Minutes Dec 4, 2008

Alpine Village
Annual General Meeting
Held December 4, 2008


Meeting called to order at 7:40 pm

Certified Proxies and Corporate Reprentatives

Quorum reached as 98 present in person or represented by proxy.

Dan Veller clarified that Claude DesRoches is an Office Manager and is not a Strata Manager.

Approval of Agenda by Heather Bennett
Seconded by John Stubbs

Amendment to the Agenda:
1- Revision/ corrections to AGM Minutes of November 29, 2007 (corrected the Date Typo).

2/3- Revision of Financial Statement of September 30, 2007 (There was no deficit, it was a transfer of funds, new financial statements handed out to correct and to verify). Proposed transfer was legal and correct = Motion from Lita Powel and seconded by Heather Bennett. Vote held and it was carried unanimous.

Motion to hold council elections now prior to proceeding with meeting:
Motioned by John Stubbs
Seconded by Elaine Nothstein

There are 8 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, April James, Pat Nyeste, Mike McAdams

Discussion as to the number of council members allowed.

Votes taken, while votes are being counted and verified…..

Approval of November 29, 2007 Minutes and of Financial statement of September 30, 2007 – motion to approve amendments by John Stubbs, seconded by Elaine Nothstein.

Unfinished Business –LANDSCAPING – fencing (priority)
· Planter boxes should be 4 sided so dirt isn’t against building
· “B” and “D” drives have had no lawn/weeding, or tree trimming
· Maintenance workers not being double checked that work is completed
- BUDGET – amended budget – moved Shingles from operating account to contingency reserve fund.
§ Concerns as to why fencing is coming out of landscaping.
§ Questions around fines to owners/tenants
§ Clarified Strata Expenses = AGM meeting, CHOA seminars, training seminars
§ Motion to change roof expenses, as well as sewer/water expenses form operating account to contingency reserve fund = Lita Powel and seconded by Elaine Nothstein. Vote = unanimous.
- Concern for fenced in yards being fire traps
- D 71 = seven to eight months ago water line installed, hole in floor still un-repaired, Outside lighting issues, Ice around garbage dumpsters are serious hazard

Council Election Results in order of most votes: Elaine Nothstein, Dan Veller, Lorna Bihori, Dave Henderson, Mike McAdams, John Stubbs, April James, Pat Nyeste. First 5 named is the new council unless determined to have more than 5 council members.

President’s report was read and comments were as follows:
Why aren’t bylaws being fined and collected?
Security speeds through the complex once a day.
Wanting gates installed – suggested removing all fences throughout complex
Minutes not being posted on the blog
RCMP won’t attend Alpine Village
Want eavestroughing done once a year

No new rules to ratify at this time.

The complex has a new insurance company due to pricing. Last appraised in 2007.

Motion to accept the Operating Statement of 2007-2008 = Elaine Nothstein
seconded by Claude DesRoches. Vote to approve was unanimous.

Review of Operating Budget for 2008-2009 – Change made for roofing, water/sewer
- Should break up common area items such as parking lots, parking walks and drives, playground etc.
- Motion to accept = Elaine Nothstein, and seconded by Dave Henderson
Revised changes
Totals are 0% increase = $ 280,558.33
10% increase= $ 290,449.78
CRF (contingency reserve fund) 30 – 55 at 0% and 75 at 10%.
Vote on amended document to reflect above changes = 1 abstained rest were unanimous.

Vote on Budget = 10% increase = 69 in favor, 26 against, 1 abstained. 10% increase passed.

New Business – Have one person from council take a strata course estimated cost of $800.00

Meeting adjourned at 10:15pm Motion Dan Veller, seconded by Elaine Nothstein.

PLEASE NOTE:

Some questions have been asked on or about information provided on our annual financial statement. We are still looking into it.

If reverse is required, we will mail it out.

Strata Council Minutes - December 18, 2008

Monthly Strata Council Meeting
December 18, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori, Elaine Nothstein

Meeting Called to order at 5:55 pm

Office Manager (Claude DesRoches) presented his report to council
- D 71 cement floor needs repaired (Insurance negotiations ongoing regarding damage).
- Someone was hired to clear snow with Al supervising due to Al being currently unable to perform regular work duties.
- Quote of $2200.00 was accepted to separate D80 from Strata and then we can complete renovations of the old laundry building
- Claude will be back to regular schedule as of January 4, 2009
- Council instructed Claude to approach CHOA regarding advise on revision of strata bylaws, once we receive these suggestions, we ask that Claude forward suggestions to the lawyer to have these bylaws rewritten
- Claude’s #1 priority will be to send a letter regarding enforcement of bylaws

Council Elections:
Dan Veller – president
Mike McAdams – vice president
Lorna Bihori – secretary
Dave Henderson – council member
Elaine Nothstein – council member

Council would like Al to attend the next council meeting with a list of maintenance items he has noticed.

Meeting ended at 6:57 pm

Council will meet on January 22, 2009 at 5:30 pm

Strata Council Minutes November 20, 2008

Monthly Strata Council Meeting
November 20, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 5:35 pm

Council met with Emily Boyko of D73 re: sewer back up, flooding; and determined that flooding occurred due to heavy rain and yard slopage.

The Strata will have to lower the yard to regrade slope from building to parking lot. Council voted no to covering insurance deductible but will do preventative measures.

Council discussed security and surveillance measures and will look at quotes for video surveillance.

Meeting ended at 6:45 pm

New Council will meet after AGM on December 18, 2008 at 5:30 pm

Strata Council Minutes - November 3, 2008

Monthly Strata Council Meeting
November 3, 2008

Attendees: Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 5:30 pm

Discussed upcoming AGM for Nov 27, 2008

Reviewed budget and President’s Report.

Meeting ended at 6:50 pm

Council will meet again November 20, 2008 at 5:30 pm

Strata Council Minutes - September 18, 2008

Monthly Strata Council Meeting

September 18, 2008

Attendees: Dan Veller, Mike McAdams, Dave Henderson, Lorna Bihori

Meeting Called to order at 6:02 pm

Claude DesRoches is away due to illness. He has submitted a manager’s report. A temp (Mona) will help fill the void until his return. Mona will keep the office open 3 days/wk and Claude will remain in contact for support and to keep himself updated for his return. Due to the office being open less we will only be having the office cleaned once every 2^nd week.

It was decided that the fence by Strata 1 will remain as is until spring.

The maintenance crew will focus on D80 fence (needs to be completed for the separation of strata and the unit); Line painting parking lots; touch up painting in the Complex; Make visitor parking signs 12 x 12 with a yellow V to indicate visitor parking for the winter months. These signs will be removed in the spring and put up in the fall.

We will be contacting Marathon Eavestroughing to obtain a quote for cleaning and repairing the eavestroughing.

Lawn seeding will be done at the beginning of October.

Grevman court submitted a complaint that our residents are using their dumpsters.

Currently the roofs are at a standstill due to contractor issues.

Pest Control – please call Interior Pest Control with any concerns. The office will be advised to have residents contact the company themselves and make arrangements.

Lorna will be attending CHOA conference Sept 27/08.

Next meeting scheduled Oct 2/08, council agreed to meet more often while Claude is off.

Meeting ended at 6:43 pm.