Alpine Village Strata Council Meeting Minutes
November 8, 2006
In attendance Dan Veller, Maureen Bricker, Mike McAdams, Claude DesRoches and Jacques Gagnon
Call to order 5:35
October minutes not ready yet, will be presented at the next meeting.
Maintenance report - By Jacques Gagnon, continuing with fence repairs and replacement and basic maintenance duties. Everything seems to be flowing rather smoothly. Top soil has been ordered to get ready for spring planting. Members and occupants seem to be happy about the change and we have received good response concerning the improvement on the fence. Snow removal is set up and piling areas have been review with Bench Rental.
Manager’s report – New manager Claude DesRoches is now in place since October 23, 2006. Besides getting more familiar with the strata operations, approx 20 letters were sent to owners of vehicles that were improperly licensed. This was needed due to early snow fall to ensure proper maintenance of the parking areas. Good response from occupants most vehicles have towed away or made road worthy.
There were discussions about changing bank from Nova Scotia to Credit Union due to the number of problem encounter with the Scotia Bank mainly for the monthly prepayment of strata fees.
The Council has discussed and approved that Claude DesRoches, Office Manager, and Mike McAdams will have signing authorities at the bank.
The budget for 2005/2006 was reviewed and discussed.
Council discussed the AGM topics and proposals. We have not been able to set a date yet as the financial information have not been completed. The financial information has been sent to an auditor for review with a report to be presented at the AGM
The Office Manager will review with CHOA the process to delay the AGM until January due to the delay to provide the audited financial statement.
We are still chipping away at the old unpaid strata fees. We continue to make progress on the collections.
The Council intents to submit to the members at the AGM a request to review the cheque signing authority and add the Office Manager and another council member to the actual authorized signatures.
The Council intents to propose at the AGM that the laundry facility remains closed permanently and the site be used by the Council for its meetings and as a common meeting place.
Adjourned - 7:15 PM
