Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Type of meeting: Monthly Strata Council Meeting
Attendees: Dan Veller, Mike McAdams, Dave Henderson, Maureen Bricker, Lorna Bihori
Agenda topics Guest Attendees: Strata PGS #1 Bruce Dixon
Maintenance Report: Jacques Gagnon
Manager's Report: Claude DesRoches
Landscaping
Electrical Rooms
CHOA Seminar
Dog request
Siding
Laundry Room
Budget
Strata Council Meeting
24/01/2008 5:30 PM Strata Office
Meeting Called to order at: 5:38 pm
Agenda topics
Strata PGS #1 - Bruce Dixon
Discussion:
Good Neighbor Fence between our 2 properties: A new fence will be constructed in the Spring (soon as weather permits).
A new Cost Sharing proposal will be made up for acceptance prior to proceeding!
Conclusions:
Both parties would like the fence – weather and proposal acceptance are the outstanding factors.
Action items: A new cost sharing proposal will be drawn up by us
Person responsible: Claude DesRoches
Deadline: ASAP
Maintenance Report: Jacques Gagnon
Discussion:
Concern for Spring Planning to be organized now. Suggestion for 2 summer hirees ( 1 perm, 1 part-time)
Conclusions: Suggestions appreciated
Action items: Coucil will meet Feb 21 – agenda Landscaping, organize Spring/Summer plans/schedules
Person responsible: Council
Deadline: Feb 21-08
Manager's Report - Claude DesRoches
Discussion:
Houle Electric has brought Electrical Rooms up to par. It is also noted that 80% of the flooring is rotten
Snow Removal working great. Bylaw letters were sent regarding Garbage Problems. Hazard has been noted that people are throwing propane bottles into the dumpsters. Some fence posts need replacing. Council has reviewed the protocol for illegal activity, and a no tolerance policy will be maintained. Getting Estimates for Tree Removal, cleanup and stump removal. Roof – There are still 4-6 roofs to be completed. Starting to collect quotes for Siding the complex A decision on the porch roofs must be decided to get accurate quotes. Residents are requesting Visitor Parking Signage. Letter provided by D56 requesting permission to keep a restricted pet.
Conclusions:
Propane Bottles in dumpsters will be addressed in the next newsletter to residents. D56’s request was denied (vote was 4 no and 1 abstained). Electrical Sheds floors to be dealt with at a later date.
Action items: Good response to bylaw letters that went out re: uninsured vehicles (4 currently outstanding), pets, and garbage. Maintenance to create Visitor Parking Signage for the complex.
Person responsible: Claude DesRoches
Deadline: Ongoing
Landscaping
Discussion: Art Knapps to come (weather permitting) and do up a landscaping plan for the complex
Once landscaping plan established get quotes from contractors to due the large jobs and leave the upkeep to our maintenance crew. Outside water taps all need to be functioning. Letter to residents advising of lawn and garden care schedules.
Conclusions: Need more time to discuss watering, mowing etc plans for spring
Action items: Dedicate next meeting Feb 21 to planning landscaping
Person responsible: Council
Deadline: Feb 21-08
CHOA Seminar
Discussion: There is an upcoming CHOA Seminar May 10/08 – everyone would like to attend
Conclusions: It is beneficial for everyone – Dave is unable to attend on that date.
Action items: Book seminar for Dan, Mike, Maureen, Lorna and Claude
Person responsible: Claude DesRoches
Deadline: ASAP
Laundry Room
Discussion: Would like to get this room renovated and ready to use.
Conclusions: Get quotes on completing the renovations
Action items: Same as above
Person responsible: Claude DesRoches
Deadline: ASAP
Budget
Discussion: Revenue is up, Expenses are down, Operating Expenses are up due to repairs, Professional Fees are down, Repairs/ Maintenance are up due to Fencing,
Conclusions: Budget was balanced for entire year, therefore monthly is not a true showing. The most expensive time of the year is upcoming.
Action items:
Person responsible:
Deadline:
Special notes:
A list of Owners, Managers, and Tenants for Strata Council Members was discussed and left for review at a later date.
Maintenance requested a raise: Jacques’ request will be reviewed. Alan’s request was denied at this time.
Council would like Claude to keep track of : # of bylaw infractions, # of bylaw letters sent out, # of responses, and fines collected. Claude will focus on the following bylaw infractions ( pets, vehicles, window coverings). We would like Claude to try knocking on the residents’ door and giving verbal notice prior to submitting a letter of infraction to the resident. Claude is to hand out letters etc (not maintenance personnel).
Next council Meeting Feb. 21, 2008 at 5:30 pm
Meeting adjourned at 7:45 pm.
