Alpine Village
Annual General Meeting
Held December 4, 2008
Meeting called to order at 7:40 pm
Certified Proxies and Corporate Reprentatives
Quorum reached as 98 present in person or represented by proxy.
Dan Veller clarified that Claude DesRoches is an Office Manager and is not a Strata Manager.
Approval of Agenda by Heather Bennett
Seconded by John Stubbs
Amendment to the Agenda:
1- Revision/ corrections to AGM Minutes of November 29, 2007 (corrected the Date Typo).
2/3- Revision of Financial Statement of September 30, 2007 (There was no deficit, it was a transfer of funds, new financial statements handed out to correct and to verify). Proposed transfer was legal and correct = Motion from Lita Powel and seconded by Heather Bennett. Vote held and it was carried unanimous.
Motion to hold council elections now prior to proceeding with meeting:
Motioned by John Stubbs
Seconded by Elaine Nothstein
There are 8 nominations: Dave Henderson, Lorna Bihori, Dan Veller, John Stubbs, Elaine Nothstein, April James, Pat Nyeste, Mike McAdams
Discussion as to the number of council members allowed.
Votes taken, while votes are being counted and verified…..
Approval of November 29, 2007 Minutes and of Financial statement of September 30, 2007 – motion to approve amendments by John Stubbs, seconded by Elaine Nothstein.
Unfinished Business –LANDSCAPING – fencing (priority)
· Planter boxes should be 4 sided so dirt isn’t against building
· “B” and “D” drives have had no lawn/weeding, or tree trimming
· Maintenance workers not being double checked that work is completed
- BUDGET – amended budget – moved Shingles from operating account to contingency reserve fund.
§ Concerns as to why fencing is coming out of landscaping.
§ Questions around fines to owners/tenants
§ Clarified Strata Expenses = AGM meeting, CHOA seminars, training seminars
§ Motion to change roof expenses, as well as sewer/water expenses form operating account to contingency reserve fund = Lita Powel and seconded by Elaine Nothstein. Vote = unanimous.
- Concern for fenced in yards being fire traps
- D 71 = seven to eight months ago water line installed, hole in floor still un-repaired, Outside lighting issues, Ice around garbage dumpsters are serious hazard
Council Election Results in order of most votes: Elaine Nothstein, Dan Veller, Lorna Bihori, Dave Henderson, Mike McAdams, John Stubbs, April James, Pat Nyeste. First 5 named is the new council unless determined to have more than 5 council members.
President’s report was read and comments were as follows:
Why aren’t bylaws being fined and collected?
Security speeds through the complex once a day.
Wanting gates installed – suggested removing all fences throughout complex
Minutes not being posted on the blog
RCMP won’t attend Alpine Village
Want eavestroughing done once a year
No new rules to ratify at this time.
The complex has a new insurance company due to pricing. Last appraised in 2007.
Motion to accept the Operating Statement of 2007-2008 = Elaine Nothstein
seconded by Claude DesRoches. Vote to approve was unanimous.
Review of Operating Budget for 2008-2009 – Change made for roofing, water/sewer
- Should break up common area items such as parking lots, parking walks and drives, playground etc.
- Motion to accept = Elaine Nothstein, and seconded by Dave Henderson
Revised changes
Totals are 0% increase = $ 280,558.33
10% increase= $ 290,449.78
CRF (contingency reserve fund) 30 – 55 at 0% and 75 at 10%.
Vote on amended document to reflect above changes = 1 abstained rest were unanimous.
Vote on Budget = 10% increase = 69 in favor, 26 against, 1 abstained. 10% increase passed.
New Business – Have one person from council take a strata course estimated cost of $800.00
Meeting adjourned at 10:15pm Motion Dan Veller, seconded by Elaine Nothstein.
PLEASE NOTE:
Some questions have been asked on or about information provided on our annual financial statement. We are still looking into it.
If reverse is required, we will mail it out.
