AGM Meeting Minutes November 29, 2012

Alpine Village Strata AGM Minutes

-Registration was at 6:30 meeting was to start at 7:00pm.

-Certified Proxies

-Determine Quorum

-7:00pm meeting called to order at 7:00pm

-Elected Dan Veller as Chair Person of this meeting

-Proof of notice - Unanimous

-Vote to amend minutes

Motion by Dave Henderson 2nd Elaine to elect council first Unanimous

-People running for council Dave Henderson, Dan Veller, Sherry Powney, Lorna Bihori, Jody Maida, Peter Schut, as Peter lives in Vancouver a suggestion was to have conference calls on the night of council -meetings if he was successful. A vote was taken and it was unanimous.

Elected to council are Dave Henderson, Dan Veller, Sherry Powney, Jody Maida and Lorna Bihori.

5 council for 2013.

-Approval Agenda Unanimous

-Minutes approved unanimous

-Unfinished business from last AGM

-Presidents report

-Ratification of proposed amended & New Bylaws

-Meeting stopped due to 2 separate times on the AGM Package.

Meeting restarted at 7:35 there was 2 times on the AGM Package

-Certified Proxies

-Determine Quorum

-7:00pm meeting called to order at 7:00pm

-Elected Dan Veller as Chair Person of this meeting

-Proof of Meeting - Unanimous

-Amend minutes to do election 6 people

-Vote to amend minutes

Motion by Dave Henderson 2nd Elaine to elect council first Unanimous

-People running for council Dave Henderson, Dan Veller, Sherry Powney, Lorna Bihori, Jody Maida, Peter Schut, as Peter lives in Vancouver a suggestion was to have conference calls on the night of council meetings if he was successful. A vote was taken and it was unanimous.

Voters instructed to write down the five names they wanted to see on council. 4 did not write down five names, so the names they wrote down got a vote, others did not.

Dan Veller: 115 votes

David Henderson: 97 votes

Lorna Bihori: 113 votes

Jody Maida: 95 votes

Sherry Powney: 76 votes

Peter Schut: 46 votes

Votes verified by Karrie Cookhouse and Heather Bonner.

Elected to council are Dave Henderson, Dan Veller, Sherry Powney, Jody Maida, and Lorna Bihori.

5 persons on council for 2013.

-Approval Agenda Unanimous (Note to Karrie: revise this letter. Held at 7:30 call to order 7:00pm watch times dates and years on minutes)

-Minutes approved unanimous

-Unfinished business from last AGM nothing

-Presidents report

-Ratification of proposed amended & New Bylaws.

#1
To replace the existing bylaw paragraph 2.01 with a bylaw that states that each unit may only have two (2) pets (cats or dogs).
Existing bylaw paragraph reads:
2.01 An Owner, tenant or occupant may be allowed, with Council’s continuing support, entitled to keep two (2), but not more than two (2), domestic pets in a strata lot, only one (1) of which may be a dog. An owner, tenant or occupant that keeps a pet must comply with these bylaws and any rules with respect to the keeping of pets.

#1 Passed 118 in favour 0 opposed 0 abstained

#2
To replace the existing bylaw paragraph 2.07 with a bylaw that states that all pets (cats and dogs) must be on a leash when outside.
Existing bylaw paragraph reads:
2.07 The owner of any pets permitted to be kept must ensure that all animals are leashed or otherwise secured when on the common property

#2 Passed 95 in favour: 23 opposed 0 abstained

#3
To replace the existing bylaw paragraph 2.13 with a bylaw that states that no dogs of the following breeds (or crossbreeds of these breeds) are allowed to move into the complex: Pit Bull Terrier, German Shephard, Doberman, Rottweiler.
Existing bylaw paragraph reads:
2.13 There shall be no dog over 40 cm (18 inches) in height and/ or over 18kg (40 pounds) in weight or dogs of these designated breeds (or crossbreeds of these breeds): Pit bull terrier, German Shepard, Doberman, Rottweiler, be allowed to move into the complex without express written permission of the strata council. These dogs may not be onsite as guest dogs of residents. Offenders will be fined on a weekly basis until such dogs are removed

#3Passed 101 in favour 17 opposed 0 abstain

Suggestion was to in future to write old and new & highlight propose changes

Suggested Create a procedure for when they get new tenants & send to owns and property managers.

Suggested: Newsletter outlining pet bylaws to everyone including visiting pets.

Send letters to property managers re Bylaws

New Budget

Professional & Legal increase due to new provincial law on depreciation report must be done by a
Professional (CHOA anticipates $20,000) public information on all strata’s;

Wages & Maintenance

Budget was $90,000 Actual $$39,769 reason for under budget locating contractors to do major work.
Concerns with unsafe work habits. Strata purchased steel toed boots and high visibility vest.

Vote on budget

Passed 115 in favour and 2 opposed 1 abstain

Strata fee increase Passed 99 in favour 19 opposed

Insurance Report passed Unanimous

New Business

Fire Hydrants need long poles

Alleyways need to be cleared & Shovelled, sanded, at all times
Vote in favour 84 opposed 8

Gates that have locks if the resident wants they can be removed

Exterior Maintenance should be top priority (Peaks have OSB painted) used to be shingled. & they have disintegrated.
Siding on buildings (i.e. A79)
Concerns with structure damage due to rain and water
Upland in poor condition on outside of buildings. Strathcona Ave, shingles should be on peaks OSB will expand it needs protection. Strathcona buildings had shingles and council replied that shingles would be installed as soon as it was possible, spring or summer.

Council has also stated that as soon as we can get qualified contractors to actually respond, all issues will be seen to in maintenance and repair.

Realty $80,000 and 2012 $52,000 50% decrease. It was also stated that the value of the building has dropped due to the appearance. After some time to review, Dan Veller has determined that there has been lots of lower end unit being sold at bargain prices and that has lowered the average selling price, which also lowers the assessment value and the market price. Hopefully this is almost over and the values should continue to rise from now on.

-Window Casings, Stucco around windows is rotten and mold issues. New windows installed by owners don’t stop the rotten issues. Council has addressed this and is just waiting to get proper contractors to do qualified repairs.

Congratulations for getting the roofs done. Excellent Accomplishment, adds value.

Fencing: cement to protect posts.

New Cameras were put in to cover playgrounds & blind areas as approved by ¾ vote at AGM 2011..

Suggested for strata to contact the Carpenters union hall and see if we can find a retired carpenters to take on big jobs.

Meeting adjourned at 9:00pm