August
13, 2014
ALPINE STRATA Council Meeting
PGS #173
Present: Derek Fullerton, Sharon Hordy,
Barton Hobson, Shawn Stubbs. Regrets: Franci Meerholz,
1. Call to order time: 8:55 pm
2. Additions to Agenda:
Notification;
That Beth Beeson has resigned
from Council.
Shawn Stubbs has joined us as new member of council. Please welcome him
to the Village.
Laurie Meerholz has joined us as office manager.
As per Derek Fullerton; Laurie Meerholz was brought in as Manager by a vote from Council not including Franci Meerholz
As per Derek Fullerton; Laurie Meerholz was brought in as Manager by a vote from Council not including Franci Meerholz
Please welcome her to Alpine
Village. Please address to her your
office correspondence(s).
Council wishes to apologize for lack of minutes lately. They were in
the hands of a retired council member and have yet to be retrieved. Meetings were held in all months this
year. The reporting of a lot of hard
work is missing.
REPORTS:
·
-Balance owed to Strata July 30, 2014,
$14,834.77
·
-Balance owing to Strata Aug 31, 2014, $8,576.12
3. Approve Agenda Sharon Hordy sec. Shawn Stubbs; Carried
4. Approve Minutes Last
meeting Sharon Hordy sec. Bart Hobson;
Carried
5. Correspondence (from owners
or others)
·
Motion by Sharon Hordy for acknowledgement
of receipt of correspondence from owners/tenants
·
Seconded by Derek Fullerton
6. In Camera (those items which
cannot be discussed if owners are present) ;
Ø Very serious events regarding Police attendance : eviction is needed.
Letters sent to owner/ manager.
Ø Sharon has been in contact with police regarding coping/ dealing
with this/ support for tenants
Ø Derek has been trying to get a solution with Detective Anderson RCMP
in regard to immediate notification to Council or Office of arrests for violent
or dangerous behavior so we can deal with situation ASAP, including above. Very
poor response. Solution Move on to superior officer and contact Community
Policing
Ø Still trying to get meeting with RCMP regarding coping with
activities in Village. Solution Move on to superior officer
and contact Community Policing
Ø Complaint regarding public drunkenness in lot #075 is ongoing.
Solution: warning letter sent
Ø Complaint regarding smell of Marijuana coming from same unit.
Solution: same. Owner promises eviction.
Ø Complaint regarding children playing outside unsupervised until
after 1 AM. Need more info. Please call social services when you see this
happening.
Ø Complaint regarding dumping
of beds into bins. License plate recorded on film. Solution:
on going
Ø Complaint regarding fine and peaks falling off. Complaint refers to
old council having recognized this (condition of peaks over entry ways) as a
hazard.
Solution:
situation need to be readdressed. Work is and has been going on in this area
for months. Have found some tenants
using roof tops (peaks) and entrance covers for sitting, socializing as groups,
involving drinking. Notices will be given.
*This silly behavior,
and causing dangerous stresses on building. Please call Liquor Control Board @1
866 209 2111 when unruly drinking is seen. We need your help.
Ø Complaint regarding loud, off leash dog. Solution: called to find
out who's dog.
Need this to
deal with it from Council. Please call City Bylaws Services when you see this.
250 961 1109 or 250 561 7622. This is very difficult to deal with after the
fact. Please keep all pets on a leash as per bylaws so we can share the space,
and keep the peace.
Ø Complaint regarding Alpine Village children fighting as gangs on
regular basis. Solution: call to find out who's children involved. Need this to
get Police help or social services help. Solution: call social services
immediately please. We need your help. Very difficult to deal with this after
the fact.
Requests
received in letters
·
Request for communication from
lot#098,213,187 Resolution: Derek called him
and resolved
·
Request for hearing from Lot #A82
(Unit does not exist) to discuss fine over dangerous tenant Solution: allow
hearing
7. Old business:
Amend prior
motions?
: Request for
ok to do improvements with gas line for fireplace and bbq Lot # 075 includes
common property;
solution:
this was misread in minutes of that month. BBQ in rear of building does not
affect common property. Notice will be sent to owner.
Ø Regarding camera found to be out of focus/ adjustment:
solution: Derek has looked into
this, had people show up to analyze/troubleshoot that know older equipment
They suggested cleaning of cameras and
re-aiming of existing ones, to create better plan of views, to name views for
easier ID . Plan in progress. Many models of cheaper ones but all have limited
memory. Memory needed to deal with recall for Police inquiries. Search
continues/need to tie into lighting plan. More quotes needed.
Ø Keys for bins; is this working out? Not at all. Response not positive.
Solution; Vote on dropping key thing altogether. Still have people from off complex using
bins?
Motion to
drop key requirement for garbage bins by Bart Hobson, Seconded by Derek Fullerton. Carried
Ø Waste Management contract cancellation and new contract with
All-Points needs resolution. Solution: Shawn looking into this, ongoing talks
with vendors. Office is involved.
Ø Flagship term as office management was terminated by them after
request for time capture. Discussion on dealing with this. Job poorly done,
files misplaced. Solution: take inventory of costs related to repair issues/
continue talks.
Ø Fencing project; reseeding or sod, replacing soil ; obligations from
last councils memo(s) regarding project completion. Still sorting out where we
are from quit council member Beth Beeson
Solution: table fencing project
for SGM
Ø Scoping of all sewers in complex; very expensive but alleviates
concern of diligence; solution: table at SGM
Did A drive. Found maintenance has been poor. Need updated schedule
and continue effective maintenance plan
8. New Business:
Ø Lighting of complex; replace lighting fixtures, add larger
spotlights; updates; solution: Bart to get quotes for Solar powered lights for
now on poorly lit areas.
Ø lighting of garbage cans after sure they are in right spots ; Solution:
quotes after locations are agreed to be an improvement. Solar powered lights
for now to assess performance. Tie in with Garbage contract/ bin locations
Ø Have recently been finding used needles on grounds. Solution: Please
call the City if needles are found. Call (250 561 7600) and explain where they are and Hazardous
Waste people from the City will send someone out. Needle Exchange promised to
drop off a sharps container to Derek at home and offer more insight. Talked to
insurance people. More visibility in area was discussed.
Ø Response to keys for garbage bins was poor. On the bright side, less
people from off complex using bins. Mixed result. Solution: drop key
requirement. Refund will be as per usage at office. Letter regarding this will
follow. Amendment: Finding usage of garbage bins by offsite people, even after
"large bin day", is heading back to old patterns.
Ø Stucco job will be inspected and used as learning experience.
Hopefully work was adequate and stands up. Search for quotes for follow up has
begun.
Ø City is involved for ideas involving better lighting for complex
perimeter. Nudge is needed as some
places have been dark for a while. Shawn to call City regarding this. Office
will follow up.
Ø Insurance claims and coverage: New coverage in place. Short term
payment plan to save interest
Ø Worked with Flagship to train new office person to get professional
person trained. They quit after being asked about hours of work. Now training
new person for position. She will start full time August.
Ø Council member Beth Beeson has resigned from council. Thank you,
Beth , for your hard work and long hours. Fencing contract and garbage contract
will be taken up by existing council. Flagship contract resolution ongoing.
Ø Still waiting for minutes from June, July. Nothing from Beth
regarding this. She has the originals.
Ø Welcome to council Shawn Stubbs, owner in Alpine Village.
Ø Welcome to the position of Office Manager Laurie Meerholz.
9. Maintenance
Ø Report from Office Manager
Ø Plantings and vegetation planned, some already done, work lined up
involving new hires.
Ø scraping of siding and repairs planned, work lined up involving new
hires
Ø Stucco jobs underway.
10. Next meeting: TBA
11. Meeting termination time: 10:40 PM
